Executive Assistant Opportunity in New Providence, NJ - Join Robert Half

Are you a seasoned Executive Assistant with a proven track record supporting C-Suite executives? Robert Half is excited to partner with a premier client in New Providence, New Jersey, seeking a highly skilled professional to provide seamless support to their leadership team. This full-time, on-site role (Monday-Friday) offers a competitive salary range of $90,000 - $95,000, along with excellent benefits including health insurance, 401k, and PTO. If you thrive in fast-paced environments, possess impeccable attention to detail, and have strong instincts for anticipating executive needs, this Executive Assistant position is your next career step.

Located in the heart of New Providence, NJ, this opportunity places you in a dynamic business hub just minutes from major highways and corporate centers in the New York metropolitan area. As an Executive Assistant, you'll play a pivotal role in ensuring C-Suite executives stay focused on strategic priorities while you handle the complexities of their day-to-day operations. With a minimum of 4+ years of experience required, this role demands discretion, proactivity, and the ability to manage both explicitly stated tasks and unspoken priorities that drive executive efficiency.

About the Role

This Executive Assistant position is more than administrative support—it's a strategic partnership with top executives. You'll be the gatekeeper of their time, the orchestrator of their travel, and the mastermind behind flawless presentations and communications. Working on-site five days a week fosters direct collaboration and immediate responsiveness, essential for high-stakes executive environments. Robert Half places top talent like you in roles where your skills can shine, and this position exemplifies the high-caliber opportunities we curate for Executive Assistants in New Jersey.

Key Responsibilities

Your day will be filled with high-impact tasks that keep the executive team running smoothly:

• Anticipate and Manage Needs: Use sound judgment and discretion to handle both verbal requests and unspoken priorities, ensuring executives are always one step ahead.
• Complex Calendar Management: Oversee scheduling with precision, prioritizing conflicts and coordinating seamless meetings across time zones.
• Travel Coordination: Arrange detailed itineraries, flights, hotels, ground transportation, and visas for domestic and international trips.
• Expense Reporting: Prepare, track, and submit reports accurately and on time, reconciling receipts and adhering to company policies.
• Email Oversight: Monitor inboxes, flag critical messages, draft responses, and ensure nothing falls through the cracks.
• Presentation Support: Create polished PowerPoint decks and executive materials, incorporating data visuals and branding standards.
• Mail and Document Management: Handle incoming mail by scanning, organizing, and routing to the right stakeholders efficiently.
• Proactive Issue Resolution: React quickly to emerging challenges, solving problems before they escalate.

These responsibilities highlight the multifaceted nature of the role, demanding versatility and foresight.

Required Qualifications

To excel as an Executive Assistant here, you need:

• 4+ years of direct C-Suite support experience.
• Exceptional attention to detail and organizational prowess.
• Proven ability to anticipate needs and exercise discretion.
• Proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, and Excel.
• Strong communication skills, both written and verbal.
• Availability for full-time on-site work in New Providence, NJ.
• Bachelor's degree preferred, but extensive experience is paramount.

Skills like calendar management, travel booking, expense tracking, and presentation design are non-negotiable. Robert Half's rigorous vetting ensures only top Executive Assistants are placed in roles like this.

Why Join Us?

Partnering with Robert Half means accessing premier opportunities with leading employers in New Providence, NJ. Enjoy a salary of $90,000-$95,000, comprehensive health insurance, 401k matching, generous PTO, and a collaborative culture. This role offers professional growth, exposure to executive decision-making, and stability in a full-time position. SEO-optimized searches for 'Executive Assistant jobs New Providence NJ' or 'C-Suite support careers New Jersey' lead here—apply through Robert Half today to elevate your career. With our expertise in HR and recruitment, we're committed to your success in this thriving location.

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