Part-Time Executive Assistant Opportunity in Oak Park, Illinois

Are you an organizational powerhouse with a passion for supporting executive leadership in a meaningful nonprofit setting? Robert Half is excited to partner with a dynamic nonprofit organization in Oak Park, Illinois to find a skilled Part-Time Executive Assistant. This long-term contract role offers 27 hours per week at an attractive hourly rate of $36.00 to $38.00, perfect for professionals seeking flexibility without sacrificing impact. If you thrive in fast-paced environments, excel at donor relations, board coordination, and executive support, this Executive Assistant job in Oak Park, IL is your next career move.

Our specialized recruiting professionals leverage proprietary AI technology to match top talent like you with exceptional opportunities faster. Join the Robert Half network and elevate your career in administrative excellence today.

About the Role

As the backbone of the executive office, the Executive Assistant will provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This part-time position (27 hours/week) is based in the vibrant community of Oak Park, IL, and plays a pivotal role in governance, donor relations, and seamless operations. You'll anticipate needs, manage priorities with discretion, and ensure the Executive Director is always prepared for success. Ideal for seasoned professionals who bring proactive energy to nonprofit executive support roles.

Key Responsibilities

• Masterfully oversee the Executive Director’s calendar, including complex travel arrangements, meeting coordination, and high-priority correspondence to keep all engagements on track.
• Prepare meticulously detailed agendas, briefing materials, and reports, ensuring the leadership is fully equipped for board meetings, donor events, and strategic discussions.
• Coordinate all board and committee activities—from scheduling and logistics to distributing materials and maintaining accurate governance records.
• Administer donor management systems with precision, handling data entry, contribution tracking, customized reporting, and relationship-building initiatives like personalized thank-you notes and touch-point cards.
• Streamline executive office operations by auditing processes, reviewing contracts, and driving timely completion of administrative workflows.
• Securely organize and maintain both digital and physical executive files, upholding the highest standards of confidentiality and accessibility.
• Plan and flawlessly execute executive-led meetings, special events, staff gatherings, and nonprofit functions, managing all logistics and materials.
• Draft, edit, and design compelling executive communications, presentations, and reports, leveraging tools like Canva for visually stunning outputs.
• Provide operational guidance to staff and maintain organizational standards during the Executive Director’s absence, acting as a trusted point of leadership.

Required Qualifications

To excel in this Executive Assistant position at Robert Half, candidates should demonstrate:

• Proven experience in executive support, preferably within nonprofits, with exceptional organizational skills and meticulous attention to detail.
• Strong proficiency in donor management software, Microsoft Office Suite, Canva, and other administrative tools.
• Impeccable discretion, proactive mindset, and the ability to anticipate executive needs in a dynamic environment.
• Excellent communication skills for drafting professional correspondence, reports, and presentations.
• Experience coordinating board activities, events, travel, and donor relations.
• Comfortable with contract review, auditing, and maintaining secure file systems.
• Bachelor’s degree preferred; equivalent experience considered.

This role demands a detail-oriented professional who can juggle multiple priorities while fostering strong relationships with donors, board members, and staff.

Why Join Us?

Partner with Robert Half for unparalleled career support, including access to comprehensive benefits for contract professionals: medical, vision, dental, life, and disability insurance, plus 401(k) enrollment eligibility. Visit roberthalf.gobenefits.net for details. Work in the heart of Oak Park, IL—a charming suburb near Chicago known for its historic architecture, vibrant arts scene, and community spirit. This long-term part-time role offers work-life balance, professional growth, and the satisfaction of contributing to a mission-driven nonprofit. With Robert Half’s AI-powered matching, secure your future in executive assistance today. Apply now for this high-impact Executive Assistant career in Oak Park, Illinois!

(Word count: 812)