About the Executive Assistant Role at Robert Half

Robert Half is thrilled to present an exceptional opportunity for a detail-oriented and proactive Executive Assistant to join our client's dynamic team in the heart of Ontario, California. This long-term contract position offers the chance to support a senior leader in a prestigious financial services company, where your organizational expertise and administrative prowess will directly contribute to seamless operations and strategic success. As an Executive Assistant, you will be the backbone of executive support, managing high-stakes schedules, communications, and logistics with precision and professionalism. Ideal for seasoned administrative professionals seeking a challenging yet rewarding role in a fast-paced environment, this position in Ontario, CA, combines autonomy with collaborative impact.

In the vibrant financial services sector, where efficiency drives profitability, your role will ensure that our senior executive remains focused on high-level decision-making while you handle the intricacies of daily operations. Whether you're resolving calendar conflicts, orchestrating complex travel itineraries, or safeguarding confidential information, your contributions will be pivotal. Robert Half prides itself on connecting top talent like you with roles that offer stability, growth, and recognition. Ontario, California, provides an ideal backdrop with its proximity to major hubs like Los Angeles and Riverside, offering a perfect blend of suburban tranquility and urban accessibility.

Key Responsibilities

Core Administrative Duties

Your day-to-day will revolve around mastering the executive’s inbox—organizing emails, flagging urgent matters, and driving timely responses to keep communication flowing. You'll expertly coordinate complex calendars, deftly resolving conflicts and scheduling meetings with internal teams and external partners, ensuring no opportunity is missed.

Meeting and Travel Coordination

Facilitate one-on-one sessions and larger executive meetings by preparing materials, handling logistics, and anticipating needs. Travel arrangements will be a key focus: booking flights, hotels, and ground transportation while swiftly managing changes to itineraries, all while tracking expenses meticulously for reimbursement.

Financial and Compliance Oversight

Prepare and submit precise expense reports in line with company policies, and review/approve routine expenses for the executive's direct reports, upholding compliance standards. Proactively anticipate challenges, collaborate with stakeholders for project coordination, and maintain utmost discretion with sensitive data.

Required Qualifications

To excel as our Executive Assistant in Ontario, CA, you bring a proven track record in executive support, ideally within financial services. Key qualifications include exceptional organizational skills, adaptability in high-pressure settings, and superior communication abilities. Proficiency in tools like Microsoft Outlook, Excel, and expense software is essential, alongside a keen eye for detail and proactive mindset. Experience managing confidential information, handling travel logistics, and resolving scheduling issues is non-negotiable. A bachelor's degree in business administration or related field is preferred, but equivalent experience will suffice. Candidates must be professional, discreet, and capable of thriving in a collaborative yet autonomous role.

We're seeking individuals who embody professionalism, with at least 3-5 years in a similar capacity, demonstrating the ability to juggle multiple priorities without missing a beat. SEO-optimized skills like executive calendar management, travel booking expertise, and expense report accuracy will set you apart in this competitive Ontario, CA job market.

Why Join Us at Robert Half?

Partnering with Robert Half means accessing a world-class network of career opportunities tailored to your ambitions. This Executive Assistant role offers not just a paycheck but a platform for professional elevation in California's thriving financial sector. Enjoy competitive pay at $25/hour (estimated $52,000-$65,000 annually), long-term contract stability, and the prestige of supporting influential leaders. Benefit from Robert Half's renowned training resources, career coaching, and exposure to innovative projects that enhance your resume.

Ontario, California, boasts a booming economy, excellent quality of life, and easy access to Southern California's amenities—think world-class dining, entertainment, and outdoor adventures. Join a team that values your discretion, initiative, and dedication, fostering an environment where your skills shine. This is more than a job; it's a launchpad for your administrative career with Robert Half. Apply today and elevate your professional journey in executive assistance!