Executive Assistant Opportunity in San Diego, CA - Join Robert Half's Construction Client

Are you a highly organized professional with a knack for keeping executives on track in dynamic, project-driven environments? Robert Half is partnering with a leading construction firm in San Diego, California to find a proactive Executive Assistant to support their senior leadership team. This full-time role offers a competitive salary of $66,560 - $73,920 annually (based on $32/hour) and the chance to play a pivotal role in streamlining operations for high-stakes construction projects. If you excel in executive support, calendar management, and stakeholder coordination, this position in the heart of sunny San Diego is your next career move.

About the Role

In this essential Executive Assistant position, you'll be the backbone of the senior leadership team at a robust construction company known for delivering innovative projects across Southern California. Your days will involve facilitating seamless communication, managing intricate schedules, and ensuring operational efficiency in a fast-paced, project-oriented setting. From coordinating job site visits to preparing confidential RFPs, you'll handle high-impact tasks that directly contribute to project success and business growth. This role demands discretion, adaptability, and a passion for process optimization—perfect for seasoned admins seeking stability and advancement in the construction sector. With Robert Half's expertise in placing top talent, you'll join a team that's building the future of San Diego's skyline.

Key Responsibilities

As the go-to Executive Assistant, your core duties will include:

• Managing complex executive calendars, scheduling high-level meetings, and booking domestic/international travel with precision.
• Preparing polished construction project reports, RFPs, board packets, and sensitive documents using tools like Microsoft Word, Excel, and PowerPoint.
• Serving as a key liaison between executives, project managers, subcontractors, clients, vendors, and field teams to ensure smooth information flow.
• Planning and executing company events, project kickoffs, job site tours, and leadership presentations, managing all AV, catering, and materials.
• Organizing critical construction files such as contracts, permits, Gantt charts, schedules, and compliance records for quick access and audits.
• Supporting new hire onboarding for office and field staff, including training coordination and cross-departmental initiatives.
• Identifying inefficiencies and implementing workflow automation tools like Asana, Trello, or custom CRM systems to boost productivity.

These responsibilities highlight the multifaceted nature of the role, blending traditional admin tasks with industry-specific expertise in construction project management.

Required Qualifications

To succeed as an Executive Assistant in this construction environment, candidates should possess:

• At least 5 years of progressive executive support experience, ideally in construction, real estate, or engineering firms.
• Advanced proficiency in office software (MS Office, Google Workspace) and familiarity with project tools like Procore or Bluebeam.
• Exceptional organizational skills, with the ability to juggle multiple priorities under tight deadlines.
• Superior written and verbal communication for professional interactions with C-suite, clients, and external partners.
• Proven track record handling confidential materials with utmost integrity.
• Bachelor's degree in Business, Administration, or a related field; relevant certifications (e.g., CAP, PMP basics) a plus.
• Comfort with hybrid office/field settings, including occasional job site visits in San Diego.
• Adaptability to a high-energy culture focused on innovation and results.

Why Join Us?

Partnering with Robert Half means accessing premier opportunities with top employers. Our San Diego construction client offers a supportive culture, modern offices near downtown, and perks like comprehensive benefits, 401(k) matching, PTO, and career growth paths. Enjoy California's coastal lifestyle while advancing in a thriving industry. Competitive pay, professional development, and work-life balance make this Executive Assistant role a standout. Apply now through Robert Half to elevate your career in construction executive support jobs in San Diego, CA. Keywords: executive assistant San Diego, construction admin jobs, senior leadership support California.

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