Executive Assistant - Careers at Robert Half

Join Robert Half in supporting top-tier C-suite executives as an Executive Assistant in the vibrant coastal city of Santa Barbara, California. This long-term contract position offers a unique opportunity to provide high-level administrative and logistical support in a dynamic, fast-paced environment. If you thrive on managing complex schedules, orchestrating seamless travel, and ensuring flawless event execution, this role is your chance to shine. Robert Half is a leader in professional staffing, connecting talented professionals like you with rewarding opportunities in Santa Barbara's thriving business landscape.

About the Role

As an Executive Assistant with Robert Half, you'll be the right hand to C-suite leaders, handling everything from intricate calendar management to high-stakes event planning. Based primarily remotely with occasional on-site requirements in Santa Barbara, California, United States, this position demands a proactive, detail-oriented professional who can anticipate needs and deliver results. You'll play a pivotal role in keeping operations running smoothly, allowing executives to focus on strategic priorities. With Robert Half's reputation for excellence, this contract offers stability, competitive compensation, and pathways to permanent opportunities in Santa Barbara's competitive job market.

Santa Barbara, known as the American Riviera, combines stunning ocean views with a robust professional scene. Working here means contributing to innovative companies while enjoying California's premier lifestyle. SEO-optimized for job seekers searching 'Executive Assistant jobs Santa Barbara CA' or 'C-suite administrative roles California,' this position stands out for its emphasis on discretion, efficiency, and adaptability.

Key Responsibilities

Your day-to-day will be varied and impactful:

• Calendar Mastery: Manage executive calendars with precision, prioritizing meetings, resolving conflicts, and ensuring seamless scheduling across time zones.
• Travel Expertise: Coordinate domestic and international travel, including flights, hotels, ground transportation, and visas, while adeptly handling last-minute changes.
• Expense Management: Process, track, and reconcile expense reports using cutting-edge software, maintaining strict compliance with company policies.
• Event Orchestration: Plan and execute executive events like team dinners, offsites, board meetings, and client receptions, managing vendors, venues, and attendee logistics.
• Communication Hub: Serve as the primary point of contact, delivering proactive updates and resolving issues swiftly for executives and stakeholders.
• Confidentiality Guardian: Handle sensitive documents, communications, and information with the highest levels of professionalism and discretion.
• Meeting Preparation: Create polished presentations, agendas, and reports for high-level meetings, ensuring accuracy and timeliness.
• Cross-Team Collaboration: Partner with departments like HR, finance, and IT to align administrative support with broader organizational goals.
• Process Innovation: Identify inefficiencies and implement solutions to streamline workflows, saving time and resources.
• Dynamic Adaptability: Thrive in a high-pressure setting, pivoting quickly while upholding impeccable standards.

Required Qualifications

To excel, you need:

• 5+ years supporting C-suite or senior executives in a similar capacity.
• Advanced proficiency in tools like Microsoft Outlook, Excel, PowerPoint, and expense platforms (e.g., Concur, Expensify).
• Proven track record in complex travel and event coordination.
• Exceptional organizational skills with a keen eye for detail.
• Superior communication abilities for all levels of interaction.
• Impeccable discretion with confidential matters.
• Bachelor's degree preferred; high school diploma with equivalent experience considered.
• Availability for occasional on-site work in Santa Barbara, CA.
• Strong problem-solving mindset and ability to work independently.

Robert Half values diverse backgrounds and seeks candidates passionate about administrative excellence.

Why Join Us

Partnering with Robert Half means more than a job—it's a career launchpad. Enjoy competitive pay around $38/hour (equating to $79K-$118K annually), weekly payouts, and expert recruitment support. Gain exposure to Santa Barbara's elite business networks, professional development via Robert Half University, and potential temp-to-hire paths. Benefit from our flexible model in one of California's most desirable locations, with perks like career coaching and exclusive job alerts. Searching for 'Robert Half Executive Assistant Santa Barbara'? Apply now to elevate your career with a trusted industry leader. (Word count: 852)