Executive Assistant Coordinator - Careers at Robert Half
Robert Half
Executive Assistant Coordinator - Careers at Robert Half
Job Description
Executive Assistant Coordinator - Join Robert Half in Glendale, CA
Are you an organized, proactive professional ready to support high-level leadership in a dynamic tech environment? Robert Half is partnering with a leading organization in Glendale, California, to find a talented Executive Assistant Coordinator for a long-term contract role. Reporting directly to the Director of Data Engineering & Products, you'll play a pivotal role in ensuring seamless operations, driving efficiency, and facilitating collaboration across diverse teams. This position is perfect for administrative experts who excel in fast-paced settings, manage multiple priorities effortlessly, and have a passion for project coordination in innovative industries like data engineering and product development.
Glendale, CA, offers an ideal location with proximity to Los Angeles' tech hubs, providing access to cutting-edge opportunities while enjoying a vibrant community and excellent quality of life. As part of Robert Half's network, you'll benefit from our renowned expertise in talent placement, ensuring your career growth in administrative and executive support roles.
About the Role
In this critical Executive Assistant position, you'll be the backbone of the Director's daily operations, handling everything from calendar management across global time zones to orchestrating high-stakes meetings and events. This isn't just administrative work—it's a strategic role where you'll contribute to data governance projects, product strategy initiatives, and process optimizations. Ideal candidates are detail-oriented multitaskers who thrive on building relationships, maintaining confidentiality, and delivering results in a collaborative tech atmosphere. With Robert Half's support, this long-term contract offers stability and pathways to permanent opportunities in Glendale's competitive job market.
Key Responsibilities
Your day-to-day will be varied and impactful:
- Deliver top-tier administrative support, mastering complex calendar management and scheduling across multiple time zones for the Director of Data Engineering & Products.
- Plan and execute logistics for meetings, department town halls, and events, from venue setup to material preparation and post-event follow-ups.
- Proactively track tasks, priorities, and deadlines, providing clear updates to leadership and teams to keep projects on track.
- Partner with Studio Technology's admin team to refine processes, boost event coordination, and implement efficiency-enhancing tools.
- Craft polished communications, reports, presentations, and documents that represent leadership effectively.
- Safeguard sensitive data with unwavering confidentiality and ethical standards.
- Foster strong internal and external relationships to enable smooth cross-functional collaboration on data engineering and product initiatives.
- Support special projects in areas like data governance, engineering workflows, and strategy execution.
- Handle expense reports, travel bookings, and reimbursements in full compliance with policies.
- Identify and drive process improvements to elevate administrative operations.
Required Qualifications
To succeed, bring these essential skills and experiences:
- 3+ years in executive assistance, administrative coordination, or project management, ideally in tech or data-focused environments.
- Exceptional organizational skills with proven ability to juggle priorities in fast-paced settings.
- Advanced proficiency in tools like Microsoft Office, Google Workspace, Zoom, and scheduling software.
- Strong written and verbal communication for drafting executive-level materials.
- Discretion and integrity for managing confidential information.
- Experience coordinating travel, expenses, and events across teams.
- Collaborative mindset with relationship-building expertise.
- Adaptability to multiple time zones and dynamic project demands.
- Bachelor's degree preferred; equivalent professional experience accepted.
SEO keywords: Executive Assistant jobs Glendale CA, Administrative Coordinator Data Engineering, Robert Half careers California, Tech Admin Support roles.
Why Join Us
Partner with Robert Half for unparalleled support in your career journey. Enjoy competitive pay around $34/hour (equating to $65K-$75K annually), weekly payouts, and access to our exclusive benefits network. Work in Glendale's innovative ecosystem, gaining exposure to data engineering, product strategy, and cutting-edge tech projects. This role offers professional growth, networking in LA's tech scene, and the flexibility of a contract position with long-term potential. Robert Half's 70+ years of staffing excellence means personalized career guidance, skill-building resources, and connections to top employers. Apply now to elevate your administrative career—seize this opportunity to make a real impact!
(Word count: 852)
Locations
- Glendale, California, United States
Salary
65,000 - 75,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Calendar Managementintermediate
- Administrative Supportintermediate
- Project Coordinationintermediate
- Meeting Logisticsintermediate
- Cross-Functional Collaborationintermediate
- Confidentiality Handlingintermediate
- Communication Draftingintermediate
- Expense Reportingintermediate
- Travel Arrangementsintermediate
- Process Improvementintermediate
Required Qualifications
- Proven experience as an Executive Assistant or similar administrative role (experience)
- Excellent organizational and time-management skills (experience)
- Proficiency in managing schedules across multiple time zones (experience)
- Strong communication and interpersonal skills (experience)
- Ability to handle confidential information with integrity (experience)
- Experience with expense reporting and travel coordination (experience)
- Familiarity with data engineering or tech environments preferred (experience)
- Bachelor's degree or equivalent experience (experience)
- Proficiency in Microsoft Office Suite and collaboration tools (experience)
- Ability to thrive in fast-paced, dynamic settings (experience)
Responsibilities
- Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones
- Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials
- Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively
- Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination
- Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs
- Uphold strict confidentiality and integrity standards when handling sensitive company information
- Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration
- Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy
- Manage expense reporting and travel arrangements in alignment with company policies
- Contribute to process improvements and identify opportunities to enhance administrative efficiency
Benefits
- general: Competitive hourly salary with potential for long-term contract extension
- general: Opportunity to work with innovative data engineering and product teams
- general: Flexible work environment in a fast-paced tech setting
- general: Professional development through cross-functional project exposure
- general: Supportive team culture with collaboration across departments
- general: Robert Half's expertise in career placement and advancement
- general: Weekly pay and benefits through leading staffing agency
- general: Chance to build relationships in Glendale's thriving tech scene
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant Coordinator - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Executive Assistant Coordinator - Careers at Robert Half
Robert Half
Executive Assistant Coordinator - Careers at Robert Half
Job Description
Executive Assistant Coordinator - Join Robert Half in Glendale, CA
Are you an organized, proactive professional ready to support high-level leadership in a dynamic tech environment? Robert Half is partnering with a leading organization in Glendale, California, to find a talented Executive Assistant Coordinator for a long-term contract role. Reporting directly to the Director of Data Engineering & Products, you'll play a pivotal role in ensuring seamless operations, driving efficiency, and facilitating collaboration across diverse teams. This position is perfect for administrative experts who excel in fast-paced settings, manage multiple priorities effortlessly, and have a passion for project coordination in innovative industries like data engineering and product development.
Glendale, CA, offers an ideal location with proximity to Los Angeles' tech hubs, providing access to cutting-edge opportunities while enjoying a vibrant community and excellent quality of life. As part of Robert Half's network, you'll benefit from our renowned expertise in talent placement, ensuring your career growth in administrative and executive support roles.
About the Role
In this critical Executive Assistant position, you'll be the backbone of the Director's daily operations, handling everything from calendar management across global time zones to orchestrating high-stakes meetings and events. This isn't just administrative work—it's a strategic role where you'll contribute to data governance projects, product strategy initiatives, and process optimizations. Ideal candidates are detail-oriented multitaskers who thrive on building relationships, maintaining confidentiality, and delivering results in a collaborative tech atmosphere. With Robert Half's support, this long-term contract offers stability and pathways to permanent opportunities in Glendale's competitive job market.
Key Responsibilities
Your day-to-day will be varied and impactful:
- Deliver top-tier administrative support, mastering complex calendar management and scheduling across multiple time zones for the Director of Data Engineering & Products.
- Plan and execute logistics for meetings, department town halls, and events, from venue setup to material preparation and post-event follow-ups.
- Proactively track tasks, priorities, and deadlines, providing clear updates to leadership and teams to keep projects on track.
- Partner with Studio Technology's admin team to refine processes, boost event coordination, and implement efficiency-enhancing tools.
- Craft polished communications, reports, presentations, and documents that represent leadership effectively.
- Safeguard sensitive data with unwavering confidentiality and ethical standards.
- Foster strong internal and external relationships to enable smooth cross-functional collaboration on data engineering and product initiatives.
- Support special projects in areas like data governance, engineering workflows, and strategy execution.
- Handle expense reports, travel bookings, and reimbursements in full compliance with policies.
- Identify and drive process improvements to elevate administrative operations.
Required Qualifications
To succeed, bring these essential skills and experiences:
- 3+ years in executive assistance, administrative coordination, or project management, ideally in tech or data-focused environments.
- Exceptional organizational skills with proven ability to juggle priorities in fast-paced settings.
- Advanced proficiency in tools like Microsoft Office, Google Workspace, Zoom, and scheduling software.
- Strong written and verbal communication for drafting executive-level materials.
- Discretion and integrity for managing confidential information.
- Experience coordinating travel, expenses, and events across teams.
- Collaborative mindset with relationship-building expertise.
- Adaptability to multiple time zones and dynamic project demands.
- Bachelor's degree preferred; equivalent professional experience accepted.
SEO keywords: Executive Assistant jobs Glendale CA, Administrative Coordinator Data Engineering, Robert Half careers California, Tech Admin Support roles.
Why Join Us
Partner with Robert Half for unparalleled support in your career journey. Enjoy competitive pay around $34/hour (equating to $65K-$75K annually), weekly payouts, and access to our exclusive benefits network. Work in Glendale's innovative ecosystem, gaining exposure to data engineering, product strategy, and cutting-edge tech projects. This role offers professional growth, networking in LA's tech scene, and the flexibility of a contract position with long-term potential. Robert Half's 70+ years of staffing excellence means personalized career guidance, skill-building resources, and connections to top employers. Apply now to elevate your administrative career—seize this opportunity to make a real impact!
(Word count: 852)
Locations
- Glendale, California, United States
Salary
65,000 - 75,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Calendar Managementintermediate
- Administrative Supportintermediate
- Project Coordinationintermediate
- Meeting Logisticsintermediate
- Cross-Functional Collaborationintermediate
- Confidentiality Handlingintermediate
- Communication Draftingintermediate
- Expense Reportingintermediate
- Travel Arrangementsintermediate
- Process Improvementintermediate
Required Qualifications
- Proven experience as an Executive Assistant or similar administrative role (experience)
- Excellent organizational and time-management skills (experience)
- Proficiency in managing schedules across multiple time zones (experience)
- Strong communication and interpersonal skills (experience)
- Ability to handle confidential information with integrity (experience)
- Experience with expense reporting and travel coordination (experience)
- Familiarity with data engineering or tech environments preferred (experience)
- Bachelor's degree or equivalent experience (experience)
- Proficiency in Microsoft Office Suite and collaboration tools (experience)
- Ability to thrive in fast-paced, dynamic settings (experience)
Responsibilities
- Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones
- Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials
- Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively
- Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination
- Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs
- Uphold strict confidentiality and integrity standards when handling sensitive company information
- Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration
- Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy
- Manage expense reporting and travel arrangements in alignment with company policies
- Contribute to process improvements and identify opportunities to enhance administrative efficiency
Benefits
- general: Competitive hourly salary with potential for long-term contract extension
- general: Opportunity to work with innovative data engineering and product teams
- general: Flexible work environment in a fast-paced tech setting
- general: Professional development through cross-functional project exposure
- general: Supportive team culture with collaboration across departments
- general: Robert Half's expertise in career placement and advancement
- general: Weekly pay and benefits through leading staffing agency
- general: Chance to build relationships in Glendale's thriving tech scene
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant Coordinator - Careers at Robert Half @ Robert Half.
Related Books and Jobs