About the Facilities Coordinator Role at Robert Half

Join Robert Half, a premier staffing and consulting firm, as a dynamic Facilities Coordinator on a contract basis in the heart of Boston, Massachusetts. This exciting opportunity is perfect for professionals passionate about creating seamless, welcoming environments in fast-paced corporate settings. Reporting to the Facilities Manager, you'll support operations across multiple floors, ensuring everything runs smoothly for clients and staff alike. With a focus on maintenance, vendor management, and customer satisfaction, this role offers hands-on experience in facilities management while contributing to high-impact events and daily operations. If you're customer-focused, proactive, and thrive in collaborative teams, this Facilities Coordinator job in Boston, MA is your chance to shine at a renowned organization like Robert Half.

Robert Half is committed to connecting top talent with exceptional opportunities. In this position, you'll play a vital role in maintaining top-tier facility standards, handling everything from routine inspections to emergency responses. Ideal for those with a background in property management, operations support, or administrative coordination, this contract role provides flexibility, competitive pay, and exposure to innovative facility solutions. Boston's thriving business landscape makes this an ideal spot for career growth in facilities management.

Key Responsibilities

• Assist the Facilities Manager in overseeing all property maintenance and repair services, ensuring uninterrupted operations across multi-floor facilities.
• Coordinate with external vendors for services like HVAC, plumbing, and cleaning, including scheduling, budgeting oversight, and on-site escorting for security compliance.
• Perform daily and weekly site inspections to proactively identify wear, damage, or safety hazards, promptly creating and tracking resolution tickets in facility management software.
• Support the planning, setup, and execution of monthly client appreciation events and quarterly team-building activities, managing logistics from invitations to teardown.
• Act as the primary responder for emergencies, including after-hours on-call duties, coordinating with first responders and internal teams as needed.
• Build and maintain strong relationships with building occupants, tenants, and clients, addressing concerns swiftly to uphold exceptional customer satisfaction levels.
• Track, analyze, and report on Key Performance Indicators (KPIs) such as response times, maintenance costs, and occupant feedback using data tools like Excel or CMMS platforms.
• Collaborate cross-functionally with IT, HR, and operations teams to roll out best practices, sustainability initiatives, and innovative tech solutions for smarter facility management.
• Ensure full compliance with safety protocols, OSHA standards, incident reporting procedures, and escalation pathways to mitigate risks.
• Champion a culture of teamwork, continuous improvement, and customer-first service within the facilities department.

Required Qualifications for Facilities Coordinator

To excel in this Facilities Coordinator position, candidates should bring 2+ years of experience in facilities, property management, or operations support. A high school diploma is required, with an associate's or bachelor's degree in facilities management, business administration, or a related field preferred. Key skills include exceptional organizational abilities, strong vendor negotiation, and a proven track record in customer service excellence. Proficiency in Microsoft Office Suite, maintenance tracking software (e.g., ServiceNow, UpKeep), and basic project management tools is essential.

Successful applicants demonstrate the ability to multitask in dynamic environments, respond calmly to emergencies, and communicate effectively with diverse stakeholders. Physical capability for site walks, lifting up to 50 lbs, and occasional climbing is necessary. Availability for on-call rotations and a valid driver's license are highly valued. We're seeking energetic team players who prioritize safety, innovation, and occupant experience in Boston's competitive facilities job market.

Why Join Robert Half as a Facilities Coordinator?

Robert Half offers more than just a job—it's a launchpad for your facilities career. Enjoy competitive $25/hour pay, weekly direct deposit, and the flexibility of contract work with potential for extension or temp-to-hire. Benefit from our extensive network, gaining insights into top-tier corporate facilities across Boston. Our supportive culture emphasizes professional growth, with access to training in LEED certification, advanced CMMS systems, and leadership development.

Work in iconic Boston locations, surrounded by world-class amenities, public transit, and a vibrant professional community. Join a team that's redefining facilities management with technology and tenant-centric strategies. Robert Half's reputation for excellence means your contributions will be recognized and rewarded. Apply today for this Facilities Coordinator career opportunity in Boston, MA and elevate your expertise with a leader in talent solutions!

(Word count: 852)