About the Facilities Coordinator Role at Robert Half

Join Robert Half as a Facilities Coordinator in the heart of Silicon Valley's innovation hub, Mountain View, California. This hybrid administrative and operations position is perfect for a dynamic professional who thrives in fast-paced, high-growth startup environments. As a key player in our operations team, you'll be instrumental in cultivating an efficient, positive, and scalable workplace that supports our talented workforce. Robert Half, a leader in professional staffing and consulting, offers unparalleled opportunities for career growth in a collaborative atmosphere. If you're passionate about facilities management, office coordination, and creating seamless work experiences, this role is your chance to shine.

Why Facilities Coordinators Excel at Robert Half

In Mountain View, CA, where tech giants and startups converge, our Facilities Coordinator ensures smooth operations amid rapid expansion. This isn't just about managing space—it's about fostering a vibrant culture that drives productivity and employee satisfaction. With Robert Half's global reach and local expertise, you'll gain exposure to cutting-edge practices in office management, vendor coordination, and compliance, all while enjoying the perks of a hybrid work model in one of the most desirable locations in the United States.

Key Responsibilities

The Facilities Coordinator role demands a proactive approach to multifaceted tasks. You'll oversee everything from daily office upkeep to strategic space planning, ensuring our Mountain View office runs like a well-oiled machine.

• Manage vendor relationships for cleaning, maintenance, and supplies, negotiating contracts to optimize costs.
• Coordinate office events, including all-hands meetings, team offsites, and client visits, handling logistics from setup to teardown.
• Conduct regular safety inspections and maintain compliance with OSHA standards and local regulations in California.
• Track and replenish office inventory, from kitchen supplies to office furniture, using inventory management software.
• Support employee onboarding by preparing workspaces and providing facility orientations.
• Handle reception duties, greet visitors, and manage mail and package distribution efficiently.
• Collaborate with IT and HR on equipment installations and workspace reconfigurations for growing teams.
• Monitor facilities budget, reporting variances and suggesting cost-saving measures.
• Respond promptly to employee requests, resolving issues to maintain a positive work environment.
• Contribute to sustainability initiatives, such as recycling programs and energy-efficient practices.

Daily Impact in a High-Growth Setting

In a startup-paced environment, your ability to anticipate needs and multitask will directly impact team morale and operational efficiency. Expect a dynamic role where no two days are the same, blending hands-on tasks with strategic planning.

Required Qualifications

To succeed as our Facilities Coordinator, bring proven expertise and a can-do attitude. We're seeking candidates with:

• 2+ years in office management, facilities coordination, or similar roles, ideally in startups or tech firms.
• Exceptional organizational skills with proficiency in tools like Microsoft Office, Google Workspace, and facilities software (e.g., ServiceNow or FM Systems).
• Strong communication skills for interacting with employees, vendors, and executives.
• Knowledge of health and safety protocols, space planning, and basic project management.
• Physical ability to lift moderate weights and perform site walks in a hybrid office setting.
• Bachelor's degree in business, facilities management, or a related field is a plus.
• Experience in Mountain View or Bay Area operations is advantageous.

Skills That Set You Apart

Top candidates excel in vendor management, event coordination, budget tracking, customer service, and problem-solving under pressure—skills honed in high-growth environments like those at Robert Half.

Why Join Us at Robert Half

Robert Half offers more than a job; it's a launchpad for your career in facilities and operations. Enjoy competitive compensation estimated at $52,000-$65,000 annually (based on experience), plus comprehensive benefits like health insurance, 401(k) matching, PTO, and professional development. Work hybrid in stunning Mountain View, CA, surrounded by innovation. Be part of a company ranked on Fortune's Most Admired Companies list, with endless opportunities to grow. Facilities Coordinators at Robert Half advance quickly into senior roles, leveraging our vast network. Join us to build scalable environments that power success—apply today and elevate your career!

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