About the Facilities Coordinator Role

Robert Half is seeking a dynamic and detail-oriented Facilities Coordinator to join our client's team in the vibrant city of San Mateo, California. This full-time position is perfect for a proactive professional who thrives in fast-paced environments and excels at maintaining safe, efficient, and welcoming workplaces. As a key player in facilities management, you will oversee building operations, manage vendors, handle maintenance scheduling, and support space planning to ensure seamless day-to-day operations. If you have a passion for organization, problem-solving, and creating optimal work environments, this Facilities Coordinator job in San Mateo, CA offers an exciting opportunity to contribute to a high-performing team.

In this role, you'll be the go-to person for all facility-related needs, from coordinating HVAC repairs to planning office moves. Our client values candidates who can juggle multiple priorities while upholding the highest standards of safety and efficiency. With Robert Half's support, you'll gain access to top-tier resources and career advancement paths in the competitive San Mateo job market.

Key Responsibilities

Building Operations and Maintenance

• Oversee daily operations including HVAC systems, electrical, plumbing, security protocols, janitorial services, and general repairs to keep the facility running smoothly.
• Monitor building conditions proactively and address service requests swiftly to minimize disruptions.
• Schedule and manage preventive maintenance programs, ensuring full compliance with local safety regulations and building codes in San Mateo, CA.

Vendor and Contract Management

• Act as the primary liaison for all facility vendors and contractors, building strong relationships for reliable service.
• Secure competitive quotes, negotiate pricing, and oversee service contracts to optimize costs.
• Review, track, and approve invoices with precision, facilitating timely payments and budget adherence.

Space Planning and Employee Support

• Support office relocations, renovations, and space planning to accommodate growing teams.
• Handle employee requests for workspace essentials like access badges, ergonomic setups, and desk configurations.
• Coordinate meeting room preparations, including AV equipment, supplies, and furniture arrangements.

Safety, Compliance, and Reporting

• Champion workplace safety initiatives and develop emergency preparedness strategies.
• Maintain comprehensive records for inspections, permits, and regulatory compliance.
• Perform routine facility walkthroughs to spot potential risks and recommend enhancements.
• Manage office and facility supply inventories efficiently.
• Track expenses, assist in budget forecasting, and produce detailed reports on maintenance, vendor performance, and key facility metrics.

Required Qualifications

To succeed as a Facilities Coordinator with Robert Half in San Mateo, you should bring 2+ years of hands-on experience in facilities coordination, building operations, or a similar role. A high school diploma is required, with an associate's or bachelor's degree in facilities management, business administration, or a related field highly preferred. Key skills include exceptional organization, multitasking in dynamic settings, and familiarity with facility management tools like Yardi, FM:Systems, or Microsoft Office Suite.

You must demonstrate strong knowledge of building codes, OSHA safety standards, and compliance protocols specific to California. Excellent vendor negotiation, communication, and customer service skills are essential, as is a proactive mindset for identifying issues before they escalate. Physical ability to conduct walkthroughs and lift moderate weights is a plus. Prior experience in tech or corporate environments in the Bay Area will set you apart in this competitive Facilities Coordinator career opportunity.

Why Join Us?

Joining Robert Half means more than just a job—it's a launchpad for your career in facilities management. Our client in San Mateo offers a collaborative culture in the heart of Silicon Valley, with perks like competitive pay estimated at $62,000-$78,000 annually (based on market data for San Mateo, CA), comprehensive benefits including health insurance, 401(k) matching, PTO, and professional growth programs. Work in a modern office with cutting-edge amenities, contribute to innovative projects, and leverage Robert Half's extensive network for future opportunities.

This role is ideal for SEO-savvy job seekers searching for 'Facilities Coordinator jobs near me' or 'facility management careers in California.' Apply today to elevate your career with a leader in talent solutions. Robert Half: Where great careers begin.