Finance Administrative Assistant - Join Robert Half in Albany, NY

Are you a detail-oriented professional with a passion for financial accuracy and administrative excellence? Robert Half is seeking a Finance Administrative Assistant to support our dynamic team in Albany, New York. This full-time role offers the opportunity to play a vital part in managing essential financial operations for our Programs, including invoice processing, payments, and record-keeping. With a salary around $48,000, this position is perfect for organized individuals ready to contribute to efficient financial workflows in a supportive environment. Discover rewarding Finance Administrative Assistant jobs in Albany, NY and advance your career with Robert Half's expertise.

About the Role

In this critical support position, you'll work closely with the Accounts Payable Coordinator to ensure seamless handling of invoices, payments, and financial documentation. Our client serves programs benefiting families, children, and providers, requiring meticulous attention to detail and the ability to multitask in a fast-paced setting. As a Finance Administrative Assistant at Robert Half, you'll gain hands-on experience in fund accounting, vendor relations, and audit preparation while delivering exceptional customer service. This role is ideal for those with administrative experience in accounting or finance, offering stability and growth in Albany's thriving job market. Robert Half specializes in placing top talent in accounts payable jobs and administrative finance roles, connecting you with opportunities that match your skills.

Key Responsibilities

Your day-to-day duties will keep financial operations running smoothly:

• Assist in processing, verifying, and maintaining provider agreements for Programs.
• Enter invoices and general ledger data accurately into specialized fund accounting software.
• Review payment documents for completeness, mathematical accuracy, and necessary approvals.
• Proactively resolve invoice discrepancies and disputes with vendors and providers.
• Maintain comprehensive files for families, children, and providers in both digital and physical formats.
• Monitor and execute scholarship payments with precision and timeliness.
• Partner with the team to optimize payment workflows and boost operational efficiency.
• Organize invoices and checks for signatures, distribution, and compliance with state reimbursement requirements.
• Develop spreadsheets and generate reports to aid financial decision-making.
• Support annual audits by compiling and organizing all relevant payment records and documentation.

These responsibilities highlight the need for strong organizational skills and a commitment to accuracy in every task.

Required Qualifications

To excel as our Finance Administrative Assistant, bring the following:

• High school diploma required; associate's or bachelor's in accounting, finance, or related field preferred.
• 1-2 years of experience in accounts payable, administrative support, or similar financial roles.
• Proficiency in Microsoft Excel, fund accounting software, and general office tools.
• Exceptional attention to detail, multitasking, and time management abilities.
• Strong interpersonal skills for vendor interactions and team collaboration.
• Ability to handle sensitive financial and personal data with utmost confidentiality.
• Familiarity with non-profit or program-based accounting is highly desirable.
• Local candidates in Albany, NY, preferred for immediate full-time placement.

Robert Half provides comprehensive training to ensure your success in this administrative assistant finance position.

Why Join Us at Robert Half?

Choosing Robert Half means partnering with a leader in finance and accounting staffing. Enjoy competitive pay starting at $48,000 annually, plus a robust benefits package including health insurance, 401(k) matching, PTO, and professional development. Work in a collaborative Albany office environment focused on work-life balance and career advancement. Our extensive network opens doors to permanent roles and temp-to-hire opportunities across New York. SEO-optimized job searches for jobs in Albany NY finance and Robert Half careers lead here—apply today to elevate your administrative career! With over 70 years of experience, we match skills like yours to top employers seamlessly. Join thousands who've found success through us and become part of a team driving financial excellence.

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