Firm Administrator - Join a Growing Legal Firm in Wilmington, Delaware

Are you a seasoned professional with expertise in administrative leadership, accounting, and finance within the legal or real estate sectors? Robert Half is excited to partner with a dynamic, growing firm in Wilmington, Delaware, to find a talented Firm Administrator. This pivotal role offers the chance to drive operational excellence, ensure financial accuracy, and support strategic growth in a fast-paced legal environment. With a competitive salary around $65,000, this full-time position is perfect for someone who thrives on managing complex administrative functions while maintaining strict compliance standards.

About the Role

As the Firm Administrator, you will serve as the backbone of the firm's operations, overseeing everything from daily administrative tasks to high-level financial reconciliations and strategic planning. Located in the heart of Wilmington, DE, this role demands a perceptive professional familiar with legal office systems and trust administration. You'll collaborate closely with partners to develop policies, manage vendor relationships, and handle sensitive client escrow funds. This is more than a job—it's an opportunity to make a tangible impact in a growing firm where your skills in legal administration, accounting, and HR coordination will shine. Ideal candidates bring proven experience from legal or real estate settings, ensuring seamless operations and compliance with industry best practices.

Key Responsibilities

Your day-to-day impact will be profound, encompassing a wide range of critical functions:

• Direct and coordinate all administrative functions, including scheduling, office supply management, and vendor relations to keep the firm running smoothly.
• Develop and implement office policies while ensuring compliance with employment laws, vendor policies, internal guidelines, and industry best practices.
• Process client invoices, manage firm expenses, and oversee accounts receivables to maintain healthy cash flow.
• Perform bank reconciliations, complete mail merges, and resolve vendor discrepancies efficiently.
• Handle human resources requests, from onboarding to policy enforcement, and coordinate with partners on strategic planning initiatives.
• Reconcile vendor statements, process year-end documents such as 1099s, and assist with vendor inquiries.
• Manage client escrow and fiduciary funds with the utmost accuracy and confidentiality.
• Generate comprehensive reports for management, providing insights into financial health and operational efficiency.

These responsibilities highlight the diverse skill set required, blending administrative prowess with financial acumen in a legal context.

Required Qualifications

To succeed in this Firm Administrator role, you should possess:

• Proven experience in administrative, accounting, and finance roles specifically within the legal or real estate industry.
• Deep understanding of legal office systems, trust administration, and handling escrow/fiduciary funds.
• Strong skills in policy development, compliance monitoring, and strategic coordination.
• Proficiency in financial processes like invoicing, receivables, reconciliations, and year-end reporting.
• Excellent vendor management abilities, including discrepancy resolution and relationship building.
• HR coordination experience, including processing requests and ensuring legal compliance.
• Exceptional organizational skills, attention to detail, and the ability to multitask in a dynamic environment.
• Bachelor's degree in Business Administration, Accounting, or a related field preferred; relevant certifications a plus.

Candidates with 5+ years in similar roles will be prioritized, especially those familiar with Wilmington's legal market.

Why Join Us?

Joining this growing firm through Robert Half means stepping into a supportive, progressive environment committed to your professional growth. Enjoy a competitive salary of approximately $65,000, robust benefits including health insurance, 401(k) matching, and generous PTO. Work in Wilmington, Delaware—a vibrant city with a rich legal history and proximity to major East Coast hubs. Robert Half provides unmatched career support, connecting you to top opportunities in finance, accounting, and administration. This Firm Administrator position offers stability, impact, and room for advancement in legal/real estate administration. Apply today to elevate your career!

(Word count: 812)