About the Role

Join Robert Half as a Fleet Coordinator in the vibrant city of Orlando, Florida, and play a pivotal role in ensuring seamless fleet operations for a dynamic organization. This full-time position is ideal for a highly organized professional who thrives on meticulous documentation, compliance management, and administrative excellence. With a salary context of approximately $70,000 per year, this role offers competitive compensation in the heart of Orlando's thriving business landscape. As a Fleet Coordinator, you will oversee all aspects of fleet administration, from vehicle registrations and insurance renewals to vendor coordination and operational support. This position demands full bilingual proficiency in Portuguese and English, making it perfect for candidates who can bridge communication gaps in diverse teams.

The role emphasizes proactive management to keep fleet documentation current, minimize compliance risks, and support operational efficiency. Success is measured by zero missed renewals, audit-ready records, timely financial packages, and effective peak-time support. If you excel in fleet management jobs in Orlando, FL, this opportunity at Robert Half provides stability, growth, and the chance to contribute to a well-oiled administrative machine.

Key Responsibilities

Fleet Administration and Compliance

• Maintain comprehensive documentation for every vehicle, including registrations, renewals, plates, tags, insurance certificates, inspections, and all other obligations.
• Develop and manage a renewal calendar with automated reminders, following through to ensure 100% completion without delays.
• Organize digital and physical records by vehicle ID, creating a structured system for quick traceability and audit preparedness.
• Prepare, review, route for approvals, and digitally sign fleet-related and administrative documents in line with company procedures.
• Handle support for tickets, tolls, towing, incidents, and disputes, meticulously managing deadlines, gathering evidence, and resolving issues efficiently.
• Continuously update the central fleet database with real-time status on documents, maintenance history, and outstanding items.

Administrative Back Office and Third-Party Coordination

• Keep vendor files impeccably organized, tracking contracts, subscriptions, recurring payments, and all supporting paperwork.
• Coordinate and fulfill document requests/submissions to insurers, partners, vendors, and regulatory bodies as required.
• Assist with basic finance tasks in partnership with outsourced bookkeepers and CPAs, such as compiling receipts, invoices, and monthly documentation packages to meet strict deadlines.

Operational Support

• Step in for reservations and customer service during high-demand periods, adhering to protocols set by the Operations Coordinator.
• Help with delivery and return checklists, tracking operational open items to maintain smooth workflows.

Required Qualifications

To succeed as a Fleet Coordinator at Robert Half in Orlando, FL, candidates must demonstrate:

• Full bilingual fluency in Portuguese and English (speaking, reading, writing).
• Proven experience in fleet administration, compliance, or similar administrative roles.
• Exceptional organizational skills with expertise in document management systems.
• Strong proficiency in Microsoft Office Suite, databases, and calendar tools like Google Workspace or Outlook.
• Attention to detail to prevent compliance lapses and ensure audit-ready records.
• Excellent communication for vendor and stakeholder interactions.
• Ability to multitask in fast-paced environments, especially during operational peaks.
• Basic knowledge of finance admin, insurance processes, and FL vehicle regulations a plus.

Prior experience in transportation, logistics, or automotive sectors is highly desirable for this fleet coordinator job.

Why Join Us

Robert Half offers more than just a job; we provide a career path in Orlando's competitive job market. Enjoy a supportive culture, professional development through training programs, and opportunities to advance in fleet management careers. Our benefits package includes health coverage, 401(k) matching, generous PTO, and wellness programs. Be part of a team where your organizational prowess directly impacts business success, with low rework rates and high compliance as your legacy. Apply now for this rewarding Fleet Coordinator role and elevate your career with Robert Half in sunny Orlando, Florida. Keywords: fleet coordinator Orlando FL, bilingual jobs, administrative compliance, vehicle documentation specialist.