About the Front Desk Coordinator Role at Robert Half

Robert Half, a global leader in professional staffing and consulting services, is seeking a dynamic Front Desk Coordinator to join our team in Salem, Oregon. This full-time position is the face of our organization, responsible for managing all front office activities and creating an exceptional first impression for clients, guests, and staff. As a Front Desk Coordinator, you will play a pivotal role in ensuring smooth daily operations, fostering a welcoming environment, and supporting our mission to deliver top-tier talent solutions. If you thrive in fast-paced settings, possess outstanding interpersonal skills, and have a passion for administrative excellence, this opportunity at Robert Half offers the perfect platform to advance your career in customer-facing roles.

In this role, you'll handle a diverse range of tasks from greeting visitors to managing communications and administrative duties. Robert Half values professionals who embody professionalism, efficiency, and a client-centric approach. With our extensive network and commitment to employee growth, you'll gain valuable experience that can propel your career forward in administrative, hospitality, or office management fields. Located in the heart of Salem, OR, this position offers a supportive work culture, competitive compensation around $18 per hour (approximately $37,440 annually), and the chance to contribute to a company renowned for its innovative staffing solutions.

Key Responsibilities

Visitor and Client Engagement

Greet and assist visitors, clients, and staff members with warmth and efficiency, ensuring a positive and professional first impression. Direct guests to appropriate areas and provide any necessary information to enhance their experience.

Communication Management

Manage a high volume of incoming calls, screen and direct them to the appropriate internal resources, and deliver accurate information to callers. Maintain clear, courteous phone etiquette to uphold Robert Half's stellar reputation.

Scheduling and Coordination

Efficiently schedule and manage appointments using advanced company scheduling systems. Coordinate calendars for multiple team members, resolve conflicts, and ensure seamless operations.

Mail and Logistics

Oversee mailing services, including sorting incoming mail, preparing outgoing packages, and coordinating deliveries. Track shipments and maintain accurate records for accountability.

Event Support and Administrative Tasks

Assist in event planning and execution, from setup to coordination. Perform essential administrative duties such as data entry, filing documents, ordering office supplies, and maintaining inventory to keep the office running smoothly.

Maintaining Professional Standards

Uphold the highest levels of confidentiality, professionalism, and discretion in all interactions, safeguarding sensitive client and company information.

Required Qualifications

To excel as our Front Desk Coordinator, candidates should bring:

• A high school diploma or equivalent; associate's degree in business administration preferred.
• 1-2 years of experience in front desk, reception, or administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling tools like Google Calendar or proprietary systems.
• Exceptional verbal and written communication skills with a friendly, professional demeanor.
• Strong organizational skills, attention to detail, and the ability to multitask in a busy environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Flexibility to support occasional events outside regular hours.
• Physical ability to lift packages up to 20 lbs and stand for extended periods.

Robert Half prioritizes diversity and inclusion, encouraging applications from all qualified individuals regardless of background.

Why Join Us at Robert Half?

Joining Robert Half means becoming part of a Fortune 500 company with a legacy of excellence in talent solutions. We offer a competitive salary of $18/hour, comprehensive benefits including health insurance, 401(k) matching, paid time off, and professional development programs. Enjoy a collaborative culture in Salem, Oregon, with opportunities for career growth into senior administrative or management roles. Our commitment to work-life balance, employee wellness, and community involvement sets us apart. Apply today to elevate your career with Robert Half and make a lasting impact in the staffing industry!

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