Front Desk Coordinator & Executive Assistant - Careers at Robert Half
Robert Half
Front Desk Coordinator & Executive Assistant - Careers at Robert Half
Job Description
About the Role
Join Robert Half in placing top talent for an exciting Front Desk Coordinator & Executive Assistant position at a premier dermatology practice in Santa Monica, California. This dynamic full-time role combines front desk patient coordination with high-level executive support for a busy physician. As the first point of contact for patients and visitors, you'll deliver exceptional customer service while managing complex scheduling, travel, and administrative tasks. Ideal for organized professionals with medical office experience, this position offers a chance to thrive in a fast-paced healthcare environment. Robert Half specializes in connecting skilled candidates like you with rewarding Front Desk Coordinator jobs in Santa Monica, CA, ensuring seamless career growth.
Key Responsibilities
Front Desk Duties
Your day begins by greeting patients and visitors with warmth and professionalism, fostering a calming atmosphere in this dermatology clinic. You'll field phone calls and emails, expertly scheduling appointments and addressing inquiries about skin treatments, cosmetic procedures, and general dermatology services. Proficiency in electronic medical records (EMR) systems like Epic or Cerner is key, as you'll update patient records accurately and efficiently. Financial tasks include processing payments, collecting co-pays, and adhering to secure payment protocols. Maintain a spotless, well-stocked reception area to uphold the highest standards of clinic presentation.
Calendar Management
Transition seamlessly into executive support by managing the physician's calendar. Optimize appointment slots to maximize clinic efficiency, coordinate with the medical office administrator to avoid conflicts, and prioritize meetings for internal teams and external partners. Your organizational prowess ensures smooth operations, from routine consultations to specialized dermatology procedures.
Travel Arrangements
Support the physician's professional commitments by booking flights, hotels, and ground transportation for conferences, seminars, and speaking engagements. Craft detailed itineraries that sync with clinic hours, and adeptly manage last-minute changes or cancellations with poise and speed. This role demands adaptability in a high-stakes medical setting.
Required Qualifications
To excel as a Front Desk Coordinator & Executive Assistant, bring at least 2 years of experience in a medical office, executive assistant, or receptionist capacity. A high school diploma is required; an associate's degree in healthcare administration or a related field is preferred. Key skills include EMR proficiency (Epic or Cerner), exceptional phone etiquette, and multitasking in patient-facing roles. You must demonstrate empathy, discretion with confidential patient data, and strong Microsoft Office skills. Travel booking experience via tools like Concur or Sabre is a plus. Candidates should be professional, detail-oriented, and able to thrive in Santa Monica's vibrant healthcare scene. Robert Half seeks reliable professionals for Executive Assistant jobs in Santa Monica who align with our commitment to excellence.
Why Join Us
Partner with Robert Half for unparalleled career support in California's top job market. This role offers competitive compensation estimated at $52,000-$65,000 annually (based on $25/hour full-time), reflecting Santa Monica's premium rates for skilled medical coordinators. Enjoy robust benefits including health coverage, 401(k) matching, PTO, and growth opportunities within leading dermatology practices. Work in sunny Santa Monica, steps from the beach, in a collaborative team dedicated to transformative skin care. Robert Half's expertise in dermatology office jobs California ensures your success. Apply now to elevate your career—seize this blend of patient care and executive impact!
Locations
- Santa Monica, California, United States
Salary
52,000 - 65,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Patient greeting and customer serviceintermediate
- Phone and email managementintermediate
- Appointment schedulingintermediate
- Electronic medical records (Epic, Cerner)intermediate
- Payment processing and co-pay collectionintermediate
- Reception area maintenanceintermediate
- Executive calendar managementintermediate
- Meeting coordinationintermediate
- Travel arrangement planningintermediate
- Itinerary preparationintermediate
Required Qualifications
- High school diploma or equivalent; associate's degree preferred (experience)
- 2+ years in medical office or executive assistant role (experience)
- Proficiency in EMR systems like Epic or Cerner (experience)
- Excellent communication and interpersonal skills (experience)
- Strong organizational and multitasking abilities (experience)
- Experience with scheduling and travel booking software (experience)
- Empathy and professionalism in patient-facing environments (experience)
- Ability to handle confidential information discreetly (experience)
- Proficiency in Microsoft Office Suite (experience)
- Availability for full-time, on-site work in Santa Monica (experience)
Responsibilities
- Greet patients and visitors with professionalism and empathy, creating a welcoming environment
- Handle incoming phone calls, emails, and inquiries related to dermatology services
- Schedule appointments and maintain accurate patient records using EMR systems
- Process payments, collect co-pays, and manage billing procedures efficiently
- Keep reception area clean, organized, and stocked with necessary supplies
- Manage physician's calendar, optimize scheduling for efficiency, and resolve conflicts
- Coordinate internal and external meetings, calls, and communications
- Plan and book travel including flights, accommodations, and ground transportation
- Prepare detailed itineraries aligned with clinic schedules and commitments
- Handle last-minute travel changes, cancellations, and other ad-hoc tasks
Benefits
- general: Competitive salary with performance-based incentives
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off, holidays, and flexible scheduling
- general: Professional development and training opportunities
- general: Supportive work environment in a leading dermatology practice
- general: Employee assistance program for wellness support
- general: Opportunities for career advancement within Robert Half network
Tags & Categories
Answer 10 quick questions to check your fit for Front Desk Coordinator & Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Front Desk Coordinator & Executive Assistant - Careers at Robert Half
Robert Half
Front Desk Coordinator & Executive Assistant - Careers at Robert Half
Job Description
About the Role
Join Robert Half in placing top talent for an exciting Front Desk Coordinator & Executive Assistant position at a premier dermatology practice in Santa Monica, California. This dynamic full-time role combines front desk patient coordination with high-level executive support for a busy physician. As the first point of contact for patients and visitors, you'll deliver exceptional customer service while managing complex scheduling, travel, and administrative tasks. Ideal for organized professionals with medical office experience, this position offers a chance to thrive in a fast-paced healthcare environment. Robert Half specializes in connecting skilled candidates like you with rewarding Front Desk Coordinator jobs in Santa Monica, CA, ensuring seamless career growth.
Key Responsibilities
Front Desk Duties
Your day begins by greeting patients and visitors with warmth and professionalism, fostering a calming atmosphere in this dermatology clinic. You'll field phone calls and emails, expertly scheduling appointments and addressing inquiries about skin treatments, cosmetic procedures, and general dermatology services. Proficiency in electronic medical records (EMR) systems like Epic or Cerner is key, as you'll update patient records accurately and efficiently. Financial tasks include processing payments, collecting co-pays, and adhering to secure payment protocols. Maintain a spotless, well-stocked reception area to uphold the highest standards of clinic presentation.
Calendar Management
Transition seamlessly into executive support by managing the physician's calendar. Optimize appointment slots to maximize clinic efficiency, coordinate with the medical office administrator to avoid conflicts, and prioritize meetings for internal teams and external partners. Your organizational prowess ensures smooth operations, from routine consultations to specialized dermatology procedures.
Travel Arrangements
Support the physician's professional commitments by booking flights, hotels, and ground transportation for conferences, seminars, and speaking engagements. Craft detailed itineraries that sync with clinic hours, and adeptly manage last-minute changes or cancellations with poise and speed. This role demands adaptability in a high-stakes medical setting.
Required Qualifications
To excel as a Front Desk Coordinator & Executive Assistant, bring at least 2 years of experience in a medical office, executive assistant, or receptionist capacity. A high school diploma is required; an associate's degree in healthcare administration or a related field is preferred. Key skills include EMR proficiency (Epic or Cerner), exceptional phone etiquette, and multitasking in patient-facing roles. You must demonstrate empathy, discretion with confidential patient data, and strong Microsoft Office skills. Travel booking experience via tools like Concur or Sabre is a plus. Candidates should be professional, detail-oriented, and able to thrive in Santa Monica's vibrant healthcare scene. Robert Half seeks reliable professionals for Executive Assistant jobs in Santa Monica who align with our commitment to excellence.
Why Join Us
Partner with Robert Half for unparalleled career support in California's top job market. This role offers competitive compensation estimated at $52,000-$65,000 annually (based on $25/hour full-time), reflecting Santa Monica's premium rates for skilled medical coordinators. Enjoy robust benefits including health coverage, 401(k) matching, PTO, and growth opportunities within leading dermatology practices. Work in sunny Santa Monica, steps from the beach, in a collaborative team dedicated to transformative skin care. Robert Half's expertise in dermatology office jobs California ensures your success. Apply now to elevate your career—seize this blend of patient care and executive impact!
Locations
- Santa Monica, California, United States
Salary
52,000 - 65,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Patient greeting and customer serviceintermediate
- Phone and email managementintermediate
- Appointment schedulingintermediate
- Electronic medical records (Epic, Cerner)intermediate
- Payment processing and co-pay collectionintermediate
- Reception area maintenanceintermediate
- Executive calendar managementintermediate
- Meeting coordinationintermediate
- Travel arrangement planningintermediate
- Itinerary preparationintermediate
Required Qualifications
- High school diploma or equivalent; associate's degree preferred (experience)
- 2+ years in medical office or executive assistant role (experience)
- Proficiency in EMR systems like Epic or Cerner (experience)
- Excellent communication and interpersonal skills (experience)
- Strong organizational and multitasking abilities (experience)
- Experience with scheduling and travel booking software (experience)
- Empathy and professionalism in patient-facing environments (experience)
- Ability to handle confidential information discreetly (experience)
- Proficiency in Microsoft Office Suite (experience)
- Availability for full-time, on-site work in Santa Monica (experience)
Responsibilities
- Greet patients and visitors with professionalism and empathy, creating a welcoming environment
- Handle incoming phone calls, emails, and inquiries related to dermatology services
- Schedule appointments and maintain accurate patient records using EMR systems
- Process payments, collect co-pays, and manage billing procedures efficiently
- Keep reception area clean, organized, and stocked with necessary supplies
- Manage physician's calendar, optimize scheduling for efficiency, and resolve conflicts
- Coordinate internal and external meetings, calls, and communications
- Plan and book travel including flights, accommodations, and ground transportation
- Prepare detailed itineraries aligned with clinic schedules and commitments
- Handle last-minute travel changes, cancellations, and other ad-hoc tasks
Benefits
- general: Competitive salary with performance-based incentives
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off, holidays, and flexible scheduling
- general: Professional development and training opportunities
- general: Supportive work environment in a leading dermatology practice
- general: Employee assistance program for wellness support
- general: Opportunities for career advancement within Robert Half network
Tags & Categories
Answer 10 quick questions to check your fit for Front Desk Coordinator & Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs