About the Front Office Administrative Assistant Role

Join Robert Half in placing top talent for an exciting Front Office Administrative Assistant/Coordinator position at a small, family-owned financial management firm in Albany, New York. This onsite, contract-to-permanent opportunity is perfect for a detail-oriented professional who thrives in a client-facing role. As the first point of contact, you'll set the welcoming tone for clients and guests while ensuring seamless daily operations in a collaborative, close-knit office environment. Robert Half specializes in connecting skilled administrative professionals with rewarding careers, and this role offers genuine growth potential within the firm.

Working in Albany, NY's vibrant business scene, you'll support a team-focused atmosphere where flexibility and proactivity are key. If you're personable, phone-savvy, and eager to contribute beyond basic duties, this position provides the ideal platform to showcase your skills while building a long-term career in financial services administration.

Key Responsibilities

Client-Facing & Front Desk Duties

• Answer incoming phone calls promptly, maintaining a professional, friendly presence with a 'smiling voice' to enhance client experience.
• Greet clients and guests warmly upon arrival, creating a positive first impression.
• Offer and prepare hot and cold beverages (coffee, water, etc.) for clients, demonstrating hospitality.
• Maintain front desk professionalism at all times, upholding the firm's welcoming image.

Meeting & Office Coordination

• Coordinate and prepare client meeting rooms to ensure readiness.
• Keep reception areas, meeting rooms, and common spaces clean, organized, and client-ready throughout the day.

Administrative & Team Support

• Take detailed, accurate notes during meetings and calls (comprehensive training provided on internal paperwork).
• Utilize proprietary asset management software with full training to support operations.
• Assist with additional projects as assigned by leadership, showcasing versatility.
• Provide support to administrative staff in a collaborative, small-team environment.

Required Qualifications

To excel in this Front Office Administrative Assistant role through Robert Half, candidates should possess:

• Strong phone skills with confidence, professionalism, and a personable demeanor.
• Social, outgoing personality and excellent interpersonal skills for client interactions.
• Willingness to step in where needed, going beyond basic job duties in a flexible small office.
• Comfort working in a compact, team-oriented office environment.
• Exceptional attention to detail, especially in note-taking and organization.
• Highly organized, reliable, and dependable work ethic.

Preferred Experience:

• Front office, receptionist, or administrative support background.
• Comfort with Excel and basic office technology (training on proprietary systems provided).
• Client-facing or service-oriented experience is a significant plus.

No prior financial industry experience required—training ensures quick onboarding. Robert Half candidates with 1-2 years in similar roles will stand out.

Why Join Us?

Robert Half partners with premier employers like this family-owned financial firm to offer more than just a job—it's a career launchpad. This contract-to-permanent role in Albany, New York, provides growth opportunities into positions like Broker Assistant or advanced administrative roles with time and demonstrated performance. Enjoy a supportive, collaborative culture in a small office where your contributions matter. Competitive pay at approximately $23/hour (around $47,840 annually), onsite stability, and comprehensive training make this ideal for administrative professionals seeking progression.

Albany's thriving economy, combined with Robert Half's expertise in HR and staffing, positions you for success. Apply now to elevate your administrative career with a firm valuing teamwork, client service, and professional development. Keywords: front office assistant jobs Albany NY, administrative coordinator, receptionist careers, Robert Half jobs.