About the HR Assistant Role

Join a dynamic and expanding healthcare organization in Vista, California, as a Human Resources Assistant. This entry-to-mid-level position is perfect for detail-oriented professionals passionate about supporting people operations in a fast-paced, regulated environment. Working closely with HR leadership, you'll handle essential administrative tasks that keep the department running smoothly while gaining invaluable hands-on experience across the full employee lifecycle—from onboarding new hires to managing offboarding and everything in between.

This role offers more than just routine admin work; it's a launchpad for career growth. With exposure to healthcare-specific compliance, recruitment, benefits, and payroll processes, you'll build the skills needed to advance into an HR Generalist or Specialist position. If you thrive in organized, behind-the-scenes roles and enjoy being a go-to resource for employees, this opportunity at our Robert Half-partnered organization will provide stability, professional development, and the chance to make a real impact in a growing company.

Key Responsibilities

Core Administrative Support

• Manage onboarding and offboarding processes, ensuring all new hire paperwork is completed accurately and entered into HR systems promptly.
• Maintain up-to-date, confidential employee personnel files, adhering to data privacy standards like HIPAA in a healthcare setting.
• Coordinate recruitment efforts by scheduling interviews, communicating with candidates, and supporting hiring managers throughout the process.

Compliance and Tracking

• Track and monitor employee certifications, licenses, and compliance documentation to ensure regulatory adherence.
• Assist in payroll coordination, including timekeeping audits and resolving discrepancies to support accurate payroll processing.

Employee Support and Reporting

• Respond promptly to employee inquiries on HR policies, procedures, benefits, and general people-related questions.
• Support benefits administration, including open enrollment activities and employee enrollments/updates.
• Prepare detailed HR reports, assist with internal audits, and contribute to compliance reviews for seamless operations.

These responsibilities highlight the multifaceted nature of the role, blending administrative precision with proactive employee support in a healthcare context.

Required Qualifications

To succeed as an HR Assistant, candidates should demonstrate a blend of education, experience, and soft skills tailored to a regulated industry like healthcare.

• Education: High school diploma required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field strongly preferred.
• Experience: 1-2 years in HR administration, ideally in healthcare, medical offices, or compliance-heavy environments. Familiarity with employee lifecycle processes is a plus.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook), HRIS platforms (ADP, Workday, BambooHR), and basic payroll systems.
• Key Competencies: Exceptional attention to detail, strong organizational abilities, discretion with confidential data, and excellent interpersonal communication for employee interactions.
• Other: Knowledge of California employment laws, FLSA regulations, and healthcare compliance (e.g., licenses for clinical staff). Ability to multitask in a high-volume setting.

Robert Half prioritizes candidates who are reliable, adaptable, and eager to grow—perfect for those transitioning from admin roles into full HR careers.

Why Join Us?

Choosing this HR Assistant position means partnering with Robert Half, the world's leading talent solutions firm, to access a thriving healthcare organization in Vista, CA. Enjoy a competitive $23/hour salary (approximately $47,840 annually based on full-time), with room for increases based on performance.

Career Growth: Gain exposure to diverse HR functions in a regulated industry, positioning you for promotion to HR Generalist roles. We invest in your development through training, certifications (e.g., PHR prep), and mentorship.

Comprehensive Benefits: Full medical, dental, vision coverage; 401(k) with match; generous PTO; tuition reimbursement; and employee wellness programs. Plus, a collaborative culture that values work-life balance.

Location Perks: Based in vibrant Vista, California—part of sunny San Diego County—you'll enjoy proximity to beaches, outdoor activities, and a growing job market. Hybrid options may be available post-onboarding.

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