About Role

Robert Half is seeking a skilled IT Project Coordinator for a long-term contract position in beautiful San Diego, California. This pivotal role within the IT department offers a unique blend of administrative expertise, project management support, and data-driven reporting. As an IT Project Coordinator, you will be the organizational backbone supporting IT leaders and teams to deliver seamless operations and successful project outcomes. Ideal for detail-oriented professionals passionate about technology and efficiency, this position provides hands-on involvement in small to mid-sized IT projects, from process improvements to tool rollouts.

In today's fast-paced IT landscape, coordinators like you ensure that workflows run smoothly, budgets stay on track, and stakeholders receive clear, actionable insights. Whether you're scheduling critical meetings, reconciling invoices, or crafting compelling Excel reports with pivot tables and charts, your contributions will directly impact departmental success. Join Robert Half's network of top talent and elevate your career in IT project coordination while enjoying the vibrant coastal lifestyle of San Diego.

Key Responsibilities

Administrative and Meeting Management

Take charge of daily administrative tasks, including scheduling meetings, preparing detailed agendas, and coordinating follow-ups to keep the IT department humming. Organize department-wide meetings and work sessions, managing all logistics, preparing essential materials, and meticulously tracking action items for accountability and progress.

Financial and Budget Oversight

Monitor budget trackers diligently, reconcile invoices with precision, and resolve discrepancies in expense reports to maintain financial accuracy and compliance.

Project Coordination and Execution

Partner with IT leaders to coordinate small to mid-size projects, maintaining comprehensive schedules, task lists, and project plans. Develop robust project trackers and status logs, ensuring timely follow-ups to drive tasks forward. Independently execute small, well-defined projects—such as process improvements or tool rollouts—under guidance, delivering results from inception to completion.

Reporting and Communication

Leverage advanced Excel skills to build detailed reports featuring pivot tables, charts, and visualizations for crystal-clear data presentation. Assist in compiling recurring IT reports by aggregating metrics from diverse sources. Craft professional project communications, including updates, reports, and stakeholder presentations that inform and inspire action.

Process Documentation

Maintain a living repository of IT processes, procedures, and checklists, ensuring all team members have easy access to standardized, up-to-date resources for operational excellence.

Required Qualifications

To thrive as our IT Project Coordinator, you bring proven experience in IT administrative support or project coordination. Proficiency in Microsoft Excel is non-negotiable, with demonstrated expertise in pivot tables, charts, and data analysis. Strong organizational skills, impeccable attention to detail, and the ability to juggle multiple priorities in a dynamic environment are essential.

Excellent verbal and written communication skills will enable seamless collaboration across departments and with stakeholders. Familiarity with project management tools (e.g., Asana, Trello, or MS Project) and basic IT knowledge is highly desirable. A bachelor's degree in business administration, information technology, or a related field is preferred, along with 2+ years of relevant experience. If you're proactive, adaptable, and passionate about optimizing IT workflows, this role is your next step.

Why Join Us

At Robert Half, we connect exceptional talent like you with rewarding opportunities in San Diego's thriving tech scene. This long-term contract offers competitive compensation around $28.50/hour (estimated $55K-$65K annually), stability, and exposure to innovative IT initiatives. Benefit from our renowned support, including career coaching, skill enhancement resources, and a collaborative culture that values your growth.

Work in sunny San Diego, CA, United States—known for its beaches, biotech hubs, and tech innovation—while contributing to meaningful projects. Enjoy the flexibility of contract work with potential for extension or full-time transition. SEO-optimized for careers in IT project management, administrative coordination, and Excel expertise, this is more than a job; it's a launchpad for your professional journey with Robert Half. Apply today and coordinate your future success!