Legal Administrative Assistant - Join a Leading Law Firm through Robert Half

Are you a detail-oriented professional with a passion for the legal industry? Robert Half is excited to partner with a prestigious law firm in San Francisco, California, to find a talented Legal Administrative Assistant for a full-time temporary assignment. This 35-hour-per-week role offers the perfect blend of challenge and stability in a high-paced legal environment. With prior law firm experience as a must-have, you'll support multiple busy attorneys, handling everything from document production to workflow coordination with precision and efficiency.

Starting with a 90-day introductory period fully onsite, this position transitions to a flexible hybrid schedule—3 days in the office and 2 days remote—allowing you to balance professional demands with personal life. If you thrive in professional settings, excel at multitasking, and bring strong administrative skills to the table, this Legal Administrative Assistant role is your chance to shine at a top-tier firm.

About the Role

As a Legal Administrative Assistant, you'll be the backbone of attorney operations, ensuring seamless daily workflows. This position demands prior experience in a law firm setting, where you'll manage a steady stream of administrative tasks, legal document preparation, and client interactions. Ideal candidates are proactive problem-solvers who handle high-volume work with accuracy, urgency, and impeccable judgment. Located in the heart of San Francisco's vibrant legal district, this role provides exposure to sophisticated legal practices while offering the support of Robert Half's renowned staffing expertise.

Robert Half specializes in placing top legal talent in premium firms across the U.S., and this opportunity stands out for its clear path to hybrid work and involvement in diverse legal matters. Whether you're coordinating travel for high-stakes meetings or formatting complex briefs, your contributions will directly impact attorney productivity and client satisfaction.

Key Responsibilities

Your day-to-day will be dynamic and rewarding. Key duties include:

• Managing attorney calendars, contacts, meeting logistics, and conference room reservations to keep schedules on track.
• Greet clients warmly, prepare comprehensive meeting materials, and coordinate AV setups, catering, or room requirements for seamless events.
• Preparing and reconciling monthly expense reports and corporate card activity with meticulous attention to detail.
• Coordinating domestic travel arrangements, from bookings to itineraries, ensuring attorneys travel efficiently.
• Preparing, proofreading, and formatting legal documents, including tables of contents (TOCs), complex tables, and electronic court filings.
• Handling scanning, copying, binding, and other essential administrative tasks to maintain office efficiency.
• Creating and maintaining organized physical and electronic filing systems for easy access and compliance.
• Supporting new matter openings, engagement letters, and binder preparation to kick off cases smoothly.
• Tracking bar admissions and CLE deadlines for assigned attorneys to ensure regulatory compliance.
• Managing time entry, contract attorney time tracking, and prebills for accurate billing.
• Providing backup support to fellow administrative staff and jumping into special projects as needed.

Required Qualifications

To succeed, you'll need:

• Proven prior experience in a law firm environment—essential for understanding workflows and expectations.
• Strong skills in document production, including formatting, proofreading, and electronic filings.
• Expertise in attorney support, such as calendar management, travel coordination, and expense reconciliation.
• Exceptional organizational abilities for filing systems, matter openings, and deadline tracking (e.g., CLE and bar admissions).
• Comfort supporting multiple attorneys in a fast-paced setting with high accuracy and urgency.
• Proficiency in Microsoft Office Suite, legal software, and general admin tools.
• Professional demeanor for client interactions and team collaboration.
• Availability for a 35-hour workweek, with flexibility for hybrid transition after 90 days.

Bonus points for experience with time entry systems, AV coordination, or large-scale document production.

Why Join Us?

Partnering with Robert Half means accessing premier opportunities at leading San Francisco law firms while enjoying our unmatched support. Earn a competitive hourly rate of $27.71 (approximately $57,758 annually based on 35 hours/week), with the potential for extension or temp-to-hire based on performance. Benefit from hybrid flexibility post-introductory period, working in a collaborative team environment that values your expertise.

This role isn't just a job—it's a gateway to building your career in San Francisco's elite legal sector. Robert Half offers comprehensive training, career coaching, and a vast network for future placements. Apply today to elevate your administrative career with a firm known for excellence. Keywords: Legal Admin Assistant jobs San Francisco, law firm secretary, attorney support roles CA.