Legal Billing Specialist - Join Robert Half in Wilmington, DE

Robert Half is excited to partner with a dynamic small law firm in Wilmington, Delaware, to find a proactive and detail-oriented Legal Billing Specialist. This full-time role offers a competitive salary of approximately $65,000 per year and is perfect for professionals passionate about legal finance, accounts receivable, and client service in the legal sector. Located in the heart of Wilmington, DE, this position provides an opportunity to contribute to a close-knit team while leveraging your expertise in QuickBooks, trust accounting, and billing compliance.

About the Role

As a Legal Billing Specialist, you will play a pivotal role in managing the firm's client invoicing, collections, and financial operations. This position demands a high level of accuracy in handling sensitive financial data, including trust accounts and escrow funds, while ensuring all processes align with legal billing standards. You'll work closely with attorneys and legal teams to resolve discrepancies, streamline billing workflows, and drive efficient collections. Ideal for those with experience in law firm accounting, this role emphasizes problem-solving, organization, and a client-focused mindset. With Robert Half's backing, you'll enjoy top-tier recruitment support and access to a network of professional opportunities in Wilmington, Delaware's thriving legal market.

Key Responsibilities

Your day-to-day duties will keep you at the forefront of financial accuracy and efficiency:

• Prepare, review, and distribute precise billing statements, updating client accounts in real-time within ERP systems.
• Oversee trust accounts, client escrow funds, and fiduciary transactions, maintaining strict regulatory compliance.
• Leverage QuickBooks Desktop or Online for processing transactions, bookkeeping, and generating insightful financial reports.
• Perform efficient mail merges to enhance billing communications and operational workflows.
• Partner with legal teams to address billing inquiries, resolve discrepancies, and ensure client satisfaction.
• Monitor accounts receivable, pursue collections proactively, and foster positive client relationships.
• Conduct account reconciliations, assign sales tax codes, and prepare supporting documentation for audits.
• Analyze billing trends through reports to optimize processes and support firm-wide financial health.
• Uphold confidentiality of all sensitive information while adhering to industry best practices.

This role requires adaptability in a fast-paced legal environment, where quick problem resolution and meticulous attention to detail are paramount.

Required Qualifications

To excel as our Legal Billing Specialist, bring the following expertise:

• Proven experience in legal billing, invoicing, and accounts receivable within a law firm or similar setting.
• Strong proficiency in QuickBooks Desktop/Online; familiarity with ERP systems is a plus.
• Exceptional organizational skills with unwavering attention to detail for handling complex financial data.
• Knowledge of trust accounting, escrow management, and compliance with legal billing guidelines.
• Excellent communication skills for client interactions, collections, and team collaboration.
• Ability to perform reconciliations, mail merges, and financial analysis independently.
• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2+ years in legal or professional services billing; problem-solving prowess essential.

Candidates familiar with Wilmington, DE's legal landscape will have an edge, as will those skilled in sales tax assignments and report generation.

Why Join Us?

Partnering with Robert Half means more than just a job—it's a launchpad for your career in legal billing and finance. Enjoy a supportive small firm atmosphere with big opportunities for growth, including professional development, flexible schedules, and comprehensive benefits like health insurance, 401(k) matching, and generous PTO. Wilmington, Delaware, offers a vibrant community with proximity to Philadelphia and beaches, ideal for work-life balance. Robert Half provides unmatched resources, from resume optimization to interview prep, ensuring your success. Apply now to elevate your career as a Legal Billing Specialist in this SEO-optimized opportunity for top talent in accounts receivable, QuickBooks experts, and legal finance professionals. Don't miss out on this high-demand role in Wilmington, DE—seize it today!

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