Legal Secretary - Careers at Robert Half
Robert Half
Legal Secretary - Careers at Robert Half
Job Description
About the Legal Secretary Role at Robert Half
Join a dynamic midsized law firm in the vibrant East Bay area through Robert Half's premier staffing solutions. We are seeking a highly skilled Legal Secretary with substantial experience in litigation, particularly in labor and employment cases. Located in Alameda, California, this full-time position offers the perfect blend of administrative excellence and legal support in a supportive team environment. As a Legal Secretary, you will be the backbone of attorney operations, handling everything from document preparation and court filings to calendar management and client communications. This role is ideal for detail-oriented professionals passionate about the legal field, offering a competitive salary of $90,000 annually and ample opportunities for professional growth.
Robert Half specializes in connecting top talent with leading firms, ensuring you thrive in a role that matches your expertise. With the East Bay's thriving legal market, this position provides stability, career advancement, and exposure to high-profile litigation matters. If you excel in fast-paced settings and have a proven track record in legal administration, this Legal Secretary job in Alameda, CA, is your next career step.
Why Choose Robert Half for Your Legal Career?
Robert Half offers unmatched support, from personalized job matching to ongoing career coaching. Work in a midsized firm where your contributions are valued, and enjoy the perks of a collaborative culture in one of California's most desirable locations.
Key Responsibilities
Your day-to-day duties as a Legal Secretary will be diverse and impactful, ensuring seamless operations for attorneys handling complex litigation.
- Draft and Format Legal Documents: Utilize advanced word processing software to create professional correspondence, reports, pleadings, and memoranda with precision and speed.
- Court Filings and Compliance: Manage electronic and physical filings with district courts, federal courts, and administrative agencies, adhering strictly to procedural rules and critical deadlines.
- Calendar and Docket Mastery: Maintain sophisticated calendar systems, issue timely reminders, and coordinate appointments to keep litigation on track.
- Communication Hub: Field incoming calls, capture detailed messages, and direct inquiries efficiently to attorneys, clients, and stakeholders.
- Logistics Coordination: Oversee outgoing mail, deliveries, travel bookings (flights, hotels), and event scheduling with courts, co-counsel, and opposing parties.
- File Management Excellence: Organize client files meticulously, indexing documents for quick access and compliance.
- Research and Training: Perform targeted research on court rules and train new staff on procedures and software, fostering team efficiency.
Required Qualifications
To succeed in this Legal Secretary position, candidates must bring a robust skill set tailored to litigation support.
- At least 5+ years of experience as a Legal Secretary, with strong emphasis on litigation and ideally labor/employment law.
- Proficiency in legal software, Microsoft Office Suite, and e-filing systems (e.g., ECF, state portals).
- Exceptional attention to detail, organizational skills, and ability to juggle multiple deadlines.
- Superior written and verbal communication for interactions with courts, clients, and counsel.
- Familiarity with California state and federal court procedures.
- Experience training staff and conducting legal research is a plus.
- Bachelor's degree or relevant certification (e.g., Legal Secretary Certificate) preferred.
Candidates should thrive in a midsized firm environment, demonstrating initiative and a client-focused mindset.
Why Join Us?
Partnering with Robert Half means accessing top-tier benefits and a supportive network. Enjoy a $90,000 salary, full health coverage, 401(k) matching, generous PTO, and professional development. Located in Alameda, CA, benefit from a prime East Bay location with easy access to Oakland and San Francisco. This role offers long-term stability, growth into senior administrative positions, and the satisfaction of contributing to meaningful labor and employment cases. Apply now through Robert Half to elevate your legal secretary career in a firm that values your expertise. Keywords: Legal Secretary jobs Alameda CA, litigation secretary, employment law support, Robert Half careers.
Locations
- Alameda, California, United States
Salary
90,000 - 90,000 USD / yearly
85,000 - 95,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Legal document drafting and formattingintermediate
- E-filing with district and federal courtsintermediate
- Calendar and docket managementintermediate
- Litigation supportintermediate
- Labor and employment law exposureintermediate
- Client file organizationintermediate
- Court rules researchintermediate
- Phone and communication handlingintermediate
- Travel coordinationintermediate
- Team training on proceduresintermediate
Required Qualifications
- Substantial experience in litigation matters, ideally with labor and employment cases (experience)
- Detail-oriented with strong organizational skills (experience)
- Proficiency in word processing and legal software (experience)
- Knowledge of state and federal court rules and procedures (experience)
- Excellent communication skills for interacting with courts, clients, and counsel (experience)
- Ability to manage deadlines and multiple priorities (experience)
- Experience in a midsized law firm preferred (experience)
Responsibilities
- Draft and format legal documents including correspondence, reports, pleadings, and memoranda using word processing software
- File legal documents electronically and physically with district and federal courts and administrative agencies, ensuring compliance with rules and deadlines
- Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments
- Handle incoming phone calls, take detailed messages, and route calls appropriately
- Coordinate outgoing mail and deliveries to ensure timely distribution
- Organize and maintain client files, ensuring all documents are appropriately indexed and accessible
- Assist with travel arrangements including booking flights, accommodations, and other logistics
- Conduct research on state and federal court rules and procedures as needed
- Train new team members on office procedures and specialized software
- Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events
Benefits
- general: Competitive salary range of $90,000 annually
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development and training opportunities
- general: Collaborative work environment in a midsized East Bay firm
- general: Flexible scheduling options
- general: Career growth potential within Robert Half network
Tags & Categories
Answer 10 quick questions to check your fit for Legal Secretary - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Legal Secretary - Careers at Robert Half
Robert Half
Legal Secretary - Careers at Robert Half
Job Description
About the Legal Secretary Role at Robert Half
Join a dynamic midsized law firm in the vibrant East Bay area through Robert Half's premier staffing solutions. We are seeking a highly skilled Legal Secretary with substantial experience in litigation, particularly in labor and employment cases. Located in Alameda, California, this full-time position offers the perfect blend of administrative excellence and legal support in a supportive team environment. As a Legal Secretary, you will be the backbone of attorney operations, handling everything from document preparation and court filings to calendar management and client communications. This role is ideal for detail-oriented professionals passionate about the legal field, offering a competitive salary of $90,000 annually and ample opportunities for professional growth.
Robert Half specializes in connecting top talent with leading firms, ensuring you thrive in a role that matches your expertise. With the East Bay's thriving legal market, this position provides stability, career advancement, and exposure to high-profile litigation matters. If you excel in fast-paced settings and have a proven track record in legal administration, this Legal Secretary job in Alameda, CA, is your next career step.
Why Choose Robert Half for Your Legal Career?
Robert Half offers unmatched support, from personalized job matching to ongoing career coaching. Work in a midsized firm where your contributions are valued, and enjoy the perks of a collaborative culture in one of California's most desirable locations.
Key Responsibilities
Your day-to-day duties as a Legal Secretary will be diverse and impactful, ensuring seamless operations for attorneys handling complex litigation.
- Draft and Format Legal Documents: Utilize advanced word processing software to create professional correspondence, reports, pleadings, and memoranda with precision and speed.
- Court Filings and Compliance: Manage electronic and physical filings with district courts, federal courts, and administrative agencies, adhering strictly to procedural rules and critical deadlines.
- Calendar and Docket Mastery: Maintain sophisticated calendar systems, issue timely reminders, and coordinate appointments to keep litigation on track.
- Communication Hub: Field incoming calls, capture detailed messages, and direct inquiries efficiently to attorneys, clients, and stakeholders.
- Logistics Coordination: Oversee outgoing mail, deliveries, travel bookings (flights, hotels), and event scheduling with courts, co-counsel, and opposing parties.
- File Management Excellence: Organize client files meticulously, indexing documents for quick access and compliance.
- Research and Training: Perform targeted research on court rules and train new staff on procedures and software, fostering team efficiency.
Required Qualifications
To succeed in this Legal Secretary position, candidates must bring a robust skill set tailored to litigation support.
- At least 5+ years of experience as a Legal Secretary, with strong emphasis on litigation and ideally labor/employment law.
- Proficiency in legal software, Microsoft Office Suite, and e-filing systems (e.g., ECF, state portals).
- Exceptional attention to detail, organizational skills, and ability to juggle multiple deadlines.
- Superior written and verbal communication for interactions with courts, clients, and counsel.
- Familiarity with California state and federal court procedures.
- Experience training staff and conducting legal research is a plus.
- Bachelor's degree or relevant certification (e.g., Legal Secretary Certificate) preferred.
Candidates should thrive in a midsized firm environment, demonstrating initiative and a client-focused mindset.
Why Join Us?
Partnering with Robert Half means accessing top-tier benefits and a supportive network. Enjoy a $90,000 salary, full health coverage, 401(k) matching, generous PTO, and professional development. Located in Alameda, CA, benefit from a prime East Bay location with easy access to Oakland and San Francisco. This role offers long-term stability, growth into senior administrative positions, and the satisfaction of contributing to meaningful labor and employment cases. Apply now through Robert Half to elevate your legal secretary career in a firm that values your expertise. Keywords: Legal Secretary jobs Alameda CA, litigation secretary, employment law support, Robert Half careers.
Locations
- Alameda, California, United States
Salary
90,000 - 90,000 USD / yearly
85,000 - 95,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Legal document drafting and formattingintermediate
- E-filing with district and federal courtsintermediate
- Calendar and docket managementintermediate
- Litigation supportintermediate
- Labor and employment law exposureintermediate
- Client file organizationintermediate
- Court rules researchintermediate
- Phone and communication handlingintermediate
- Travel coordinationintermediate
- Team training on proceduresintermediate
Required Qualifications
- Substantial experience in litigation matters, ideally with labor and employment cases (experience)
- Detail-oriented with strong organizational skills (experience)
- Proficiency in word processing and legal software (experience)
- Knowledge of state and federal court rules and procedures (experience)
- Excellent communication skills for interacting with courts, clients, and counsel (experience)
- Ability to manage deadlines and multiple priorities (experience)
- Experience in a midsized law firm preferred (experience)
Responsibilities
- Draft and format legal documents including correspondence, reports, pleadings, and memoranda using word processing software
- File legal documents electronically and physically with district and federal courts and administrative agencies, ensuring compliance with rules and deadlines
- Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments
- Handle incoming phone calls, take detailed messages, and route calls appropriately
- Coordinate outgoing mail and deliveries to ensure timely distribution
- Organize and maintain client files, ensuring all documents are appropriately indexed and accessible
- Assist with travel arrangements including booking flights, accommodations, and other logistics
- Conduct research on state and federal court rules and procedures as needed
- Train new team members on office procedures and specialized software
- Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events
Benefits
- general: Competitive salary range of $90,000 annually
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development and training opportunities
- general: Collaborative work environment in a midsized East Bay firm
- general: Flexible scheduling options
- general: Career growth potential within Robert Half network
Tags & Categories
Answer 10 quick questions to check your fit for Legal Secretary - Careers at Robert Half @ Robert Half.
Related Books and Jobs