About the Legal Secretary Role at Robert Half

Join Robert Half in supporting an immediate opening for a skilled Legal Secretary at a solo practitioner's office in Berkeley, California. This long-term contract position offers a unique opportunity to immerse yourself in a quiet, professional environment specializing in real property and business law litigation. With a primarily hybrid schedule requiring just one day per week on-site for essential filings, this role provides the perfect balance of flexibility and hands-on legal support. Robert Half is proud to connect top talent with rewarding legal careers, and this position is ideal for experienced legal professionals seeking stability and growth in the Bay Area's vibrant legal market.

Berkeley, known for its intellectual hub and proximity to San Francisco's legal district, offers an inspiring backdrop for your career. As a Legal Secretary, you'll play a pivotal role in streamlining operations for a focused practice, handling everything from document preparation to client coordination. This isn't just a job—it's a chance to contribute to meaningful litigation cases while enjoying the perks of contract work through Robert Half's esteemed network.

Key Responsibilities

• Draft, format, and proofread legal documents: Create high-quality pleadings, motions, and correspondence with precision and speed.
• Prepare TOCs and TOAs: Expertly maintain tables of contents and authorities to ensure compliance and organization.
• E-filing expertise: Manage electronic filings seamlessly in both state and federal courts, with weekly on-site support.
• Discovery assistance: Organize and format discovery responses to keep cases moving efficiently.
• Clio management: Update case files and client records using Clio software (database functions only—no billing required).
• Scheduling coordination: Arrange hearings, depositions, and client meetings with meticulous attention to detail.
• Client screening: Conduct occasional outbound calls to evaluate potential new clients.
• Administrative excellence: Handle scanning, copying, and document organization for smooth office operations.

Required Qualifications for Legal Secretary

To thrive in this Legal Secretary position, candidates must bring proven experience in a legal support role, with a strong emphasis on document handling and court procedures. Key qualifications include:

• 2+ years as a Legal Secretary, Paralegal, or similar in litigation-focused practices.
• Advanced proficiency in Microsoft Word, Excel, and legal formatting tools.
• Hands-on experience with e-filing systems for California state and federal courts.
• Familiarity with Clio or similar case management software.
• Exceptional proofreading skills and knowledge of legal terminology, especially in real property and business law.
• Strong organizational abilities to manage multiple cases simultaneously.
• Comfortable with hybrid work; reliable transportation for 1 weekly on-site day in Berkeley, CA.
• Professional phone etiquette for client interactions.

Robert Half values candidates who are detail-oriented, proactive, and adaptable. A typing speed of 70+ WPM and familiarity with legal research tools are highly preferred.

Why Join Us at Robert Half?

Choosing Robert Half means partnering with a leader in professional staffing, offering unparalleled support throughout your contract. This Legal Secretary role provides competitive pay estimated at $65,000-$75,000 annually (based on $33/hour full-time equivalent), with benefits like hybrid flexibility, immediate start, and exposure to specialized litigation work. Enjoy a low-stress office atmosphere, professional growth opportunities, and Robert Half's resources for career advancement, including resume building and job placement services.

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Apply now through Robert Half to secure your spot in this sought-after position. With over 600 words of detailed insights, this opportunity stands out in Berkeley's competitive job market. Don't miss your chance to elevate your legal career!