Legal Secretary Opportunity at a Premier Litigation Defense Firm

Join a well-respected litigation defense firm in Woodland Hills, California as a Legal Secretary with over 10 years of specialized experience in California civil litigation. Robert Half is excited to partner with this established firm to find a dedicated professional who thrives in a supportive team environment offering long-term stability and growth opportunities. This full-time role features a predictable 37.5-hour work week, making it ideal for experienced legal professionals seeking work-life balance without sacrificing career progression.

About the Role

As a key member of the legal team, you'll support a desk of 3-4 busy attorneys handling complex civil litigation cases. This position demands precision, efficiency, and deep knowledge of California court procedures. Our team at Robert Half has successfully placed both an attorney and a legal secretary here two years ago, and both remain with the firm, underscoring the stability and satisfaction this role provides. If you're proficient in e-filing, document preparation, and trial support, this Woodland Hills Legal Secretary position could be your next career milestone.

Key Responsibilities

Your daily duties will keep the attorneys focused on winning cases while you manage the backend operations seamlessly:

• Attorney Support: Provide comprehensive administrative assistance to 3-4 attorneys, ensuring smooth workflow in a high-volume litigation environment.
• Document Mastery: Prepare, format, and meticulously proofread a wide array of legal documents, including pleadings, discovery requests and responses, motions, briefs, Tables of Authorities (TOAs), and Tables of Contents (TOCs).
• E-Filing Expertise: Handle all state and federal court e-filings with accuracy and timeliness, navigating California Superior Courts and U.S. District Courts effortlessly.
• Calendar Management: Maintain detailed attorney calendars, tracking court deadlines, hearings, depositions, and meetings using advanced legal software.
• Trial Preparation: Assist in trial prep by organizing exhibits, coordinating with experts, and compiling trial binders.
• Administrative Backup: Offer occasional general office support, contributing to the firm's collaborative culture.

With a structured 37.5-hour week, you'll enjoy consistent hours in a firm that values efficiency and employee well-being.

Required Qualifications

To excel in this role, candidates must bring:

• Minimum 10+ years of hands-on experience as a Legal Secretary in California civil litigation, preferably in defense work.
• Demonstrated proficiency in state and federal e-filing systems, including CM/ECF and California court portals.
• Advanced skills in legal document production, including formatting complex briefs, TOAs, and TOCs using Word or legal-specific tools like Best Authority.
• Proven ability to manage calendars for multiple attorneys, with expertise in tools like Outlook, Clio, or PracticePanther.
• Strong trial preparation experience, from exhibit indexing to courtroom logistics.
• Exceptional organizational skills, attention to detail, and the ability to thrive under deadlines.
• Familiarity with litigation processes, including discovery, motions practice, and civil procedure rules.
• Professional demeanor with excellent communication skills for interacting with clients, courts, and colleagues.

Prior experience in a defense firm is highly preferred. Robert Half candidates with a track record in Woodland Hills or Los Angeles legal markets will receive priority consideration.

Why Join Us? Exceptional Benefits and Firm Culture

This litigation defense firm stands out for its employee-centric approach and robust perks package:

• Financial Rewards: Competitive salary around $80,000, discretionary bonuses, and annual performance reviews with raises.
• Comprehensive Health Coverage: Medical, dental, and vision insurance, plus long-term disability and life insurance.
• Retirement Savings: 401(k) with generous employer match to secure your future.
• Time Off: Generous PTO plus paid holidays for recharging.
• Convenience Perks: Paid parking in Woodland Hills, easing your commute in this vibrant San Fernando Valley location.

Beyond benefits, enjoy a supportive team environment with low turnover and proven long-term placements through Robert Half. Woodland Hills offers a desirable lifestyle with proximity to top dining, shopping, and outdoor activities, all while being part of LA's prestigious legal community.

Ready to advance your career? Apply today through Robert Half and connect with Assistant Vice President of Direct Hire, Tess Poliakin (Tess.Poliakin@RobertHalf.com). Submit your resume for immediate consideration in this stable, rewarding Legal Secretary role!