Legal Secretary Hybrid Role at Top Downtown LA Law Firm

Join a prestigious downtown Los Angeles law firm renowned for its robust litigation practice, high-caliber attorneys, and collaborative team environment. Robert Half is excited to partner with this esteemed firm to recruit an experienced Legal Secretary for a hybrid position supporting a dynamic group of 4 litigation attorneys. This is your opportunity to contribute to complex state and federal court matters in a supportive culture where long-term tenure is the norm. With a competitive salary up to $100,000 and comprehensive benefits, this role offers stability and professional growth in the heart of LA's legal hub.

About the Role

This hybrid Legal Secretary position combines the flexibility of remote work with the energy of a top-tier downtown LA office. You'll play a pivotal role in managing litigation workflows for seasoned attorneys handling high-stakes cases. Hours are structured from 8:30 a.m. to 5:00 p.m., with overtime rare but available for critical deadlines. The firm values precision, initiative, and a proactive approach—perfect for legal professionals who thrive in fast-paced litigation settings. Robert Half has successfully placed multiple candidates here, many enjoying years of success in this nurturing environment.

Key Responsibilities

As a Legal Secretary, you'll handle end-to-end support for litigation matters, ensuring seamless operations from calendaring to filings.

• Litigation Calendaring: Independently manage deadlines using firm systems, preventing any missed court dates.
• Court Filings: Prepare and file both hard copy and electronic documents in California state and federal courts with meticulous accuracy.
• Document Preparation: Draft pleadings, including complex tables of authorities (TOAs) and tables of contents (TOCs), subpoenas, and medical records requests.
• Compliance Research: Stay ahead by researching and applying state and federal rules of court to all filings.
• Motion Support: Manage filings for motions for summary judgment (MSJs) and other critical motions.
• Scheduling Expertise: Coordinate depositions, court reporters, and attorney travel arrangements efficiently.
• Timekeeping: Accurately enter billable hours to support firm billing processes.
• Document Management: Leverage NetDocs DMS for organizing, retrieving, and maintaining case files securely.

Required Qualifications

To excel in this role, candidates must bring proven litigation experience and technical proficiency tailored to a demanding LA law firm.

• Minimum 5 years as a Legal Secretary in litigation, with exposure to state and federal courts.
• Demonstrated expertise in California court rules, e-filing portals, and federal procedures.
• Advanced proficiency in NetDocs or similar document management systems.
• Exceptional organizational skills for calendaring, scheduling, and multi-tasking under pressure.
• Strong drafting abilities for pleadings, subpoenas, and discovery documents.
• Precision in billable time entry and compliance research.
• Hybrid work capability with reliable home office setup for remote days.
• Bachelor's degree preferred; legal certification (e.g., CP or CLS) a plus.

Ideal candidates are detail-oriented team players who communicate effectively with attorneys, clients, and court personnel. Familiarity with MS Office Suite, Adobe Pro, and legal research tools is essential.

Why Join Us: Benefits and Perks

Beyond the rewarding salary range of $90,000 - $100,000, this position offers an unmatched benefits package and firm culture.

• Health and Wellness: Full medical, dental, and vision coverage from day one.
• Retirement and PTO: 401(k) with matching, plus ample paid time off for work-life balance.
• Professional Environment: Collaborative team with low turnover; Robert Half placements often lead to long-term careers.
• Hybrid Flexibility: Blend of office collaboration and remote efficiency.
• Firm Perks: Additional amenities, professional development, and a prime downtown LA location near courts and transit.

This is more than a job—it's a chance to advance your legal secretary career at a firm with a stellar reputation. Robert Half streamlines your application: send your resume directly to Vice President Samantha Graham at Samantha.Graham@roberthalf.com. Apply today and step into a thriving litigation support role in Los Angeles, California!