About Role

Robert Half, a global leader in professional staffing and consulting services, is seeking a meticulous and proactive Office Assistant for a contract position in the vibrant city of Austin, Texas. This essential role is perfect for individuals who excel in dynamic, fast-paced environments and take pride in keeping office operations running seamlessly. As an Office Assistant at Robert Half, you will be the backbone of daily administrative functions, ensuring that calendars are synchronized, supplies are stocked, and teams stay connected through efficient communication tools like Microsoft Outlook and Teams.

In this position, you'll support a high-performing team by handling a variety of tasks that demand precision, adaptability, and a solution-oriented mindset. Austin, TX, known as the 'Live Music Capital of the World' and a booming tech hub, offers an exciting backdrop for your career growth. With Robert Half's reputation for placing top talent in premier organizations, this contract role provides valuable experience and networking opportunities in one of the fastest-growing cities in the U.S.

Whether you're managing expense reports with unwavering accuracy or swiftly adapting to shifting priorities, your contributions will directly impact team productivity and efficiency. This is more than just an administrative job—it's a chance to showcase your organizational prowess and become indispensable to a forward-thinking team.

Key Responsibilities

Calendar and Scheduling Mastery

Utilize Microsoft Outlook to expertly manage and coordinate calendars, scheduling meetings with precision to avoid conflicts and maximize team efficiency. Your keen eye for detail will ensure seamless coordination across multiple stakeholders.

Expense Management

Prepare and submit expense reports with meticulous attention to accuracy and compliance standards, safeguarding financial integrity while streamlining reimbursements for the team.

Office Supplies Oversight

Take full ownership of office supplies inventory: place orders, stock items, track deliveries, and maintain organized storage to prevent disruptions in daily operations.

Administrative and Clerical Support

Handle a diverse range of administrative tasks, including filing, data entry, documentation, and other clerical duties, ensuring all work is completed promptly and accurately.

Proactive Problem Solving

Identify challenges proactively and implement innovative solutions to enhance efficiency, demonstrating your adaptability in a fast-paced setting.

Team Collaboration

Leverage Microsoft Teams for effective communication and collaboration, fostering a cohesive team environment and facilitating smooth information flow.

Ad Hoc Task Flexibility

Quickly adapt to changing priorities and jump in on ad hoc tasks, providing versatile support that keeps the office humming.

Required Qualifications

To thrive as an Office Assistant with Robert Half in Austin, TX, candidates should possess:

• Strong organizational and detail-oriented skills essential for managing multiple tasks simultaneously.
• Proficiency in Microsoft Outlook for calendar management and Microsoft Teams for collaboration.
• Experience preparing expense reports with a focus on accuracy and compliance.
• Demonstrated ability to maintain office supplies and handle inventory logistics.
• Proven track record in administrative support within fast-paced environments.
• Excellent problem-solving abilities to provide proactive solutions.
• Timeliness in clerical tasks like data entry, filing, and documentation.
• High adaptability to shifting priorities and ad hoc responsibilities.
• Strong communication skills for effective team interactions.

A high school diploma or equivalent is required; associate's degree or relevant experience preferred. Previous office assistant or administrative roles in Austin or similar markets are highly advantageous.

Why Join Us

At Robert Half, we empower professionals like you to advance your career through meaningful contract opportunities. Enjoy a competitive hourly rate of $20.43, translating to an annual equivalent of approximately $42,458 based on full-time hours. This contract role offers flexibility while building your resume with a Fortune 500 company renowned for excellence in talent solutions.

Austin, Texas, combines professional growth with an unparalleled lifestyle—think tech innovation at companies like Dell and Tesla, alongside world-class barbecue, outdoor activities at Barton Springs, and a thriving music scene. Robert Half provides comprehensive benefits including access to top-tier assignments, skill-building resources, and the potential for temp-to-hire transitions.

Join a supportive network of over 300 locations worldwide, where your contributions are valued, and your growth is prioritized. Apply now to become part of Robert Half's success story in Austin and elevate your administrative career today!