About the Office Assistant Role

Robert Half is excited to present an exceptional short-term opportunity for a meticulous Office Assistant to join the Human Resources team at a prominent manufacturing company in Knoxville, Tennessee, United States. This 3-week contract position offers the perfect chance for administrative professionals seeking flexible, impactful work in a dynamic manufacturing environment. As an Office Assistant, you will play a pivotal role in organizing and digitizing sensitive HR documentation, ensuring seamless operations and compliance. Ideal for detail-oriented individuals with strong discretion and communication skills, this role leverages your expertise in Microsoft Office tools to support critical HR functions. Whether you're bridging career gaps or building experience in HR administration, this Robert Half placement provides professional growth, competitive pay at $19 per hour, and exposure to Knoxville's thriving manufacturing sector. Join us to contribute to efficient record-keeping while enjoying the flexibility of temporary staffing.

Key Responsibilities

• Scan and digitize extensive HR documentation, transforming paper records into accurate electronic formats for long-term preservation.
• Maintain and update digital files proficiently using Microsoft Word and Excel, ensuring data integrity and accessibility.
• Handle all confidential information with the highest levels of discretion, strictly adhering to company policies, data privacy regulations, and best practices.
• Provide versatile administrative support to the HR team, tackling ad hoc tasks such as scheduling, filing, and correspondence.
• Collaborate closely with HR staff, department heads, and cross-functional teams to clarify ambiguities, verify details, and resolve discrepancies in documentation.
• Organize records systematically using logical filing structures, tags, and indexing for effortless retrieval and audit readiness.
• Engage in routine clerical duties including photocopying, mailing, and inventory management to bolster overall team productivity.
• Facilitate precise data entry processes, minimizing errors through double-checks and validation techniques.
• Conduct thorough reviews and verifications of all information prior to finalizing records, upholding the highest standards of accuracy.

Required Qualifications

To excel as our Office Assistant, candidates must possess a blend of technical proficiency, soft skills, and a commitment to confidentiality. Required qualifications include exceptional attention to detail, proven discretion in handling sensitive data, and strong verbal/written communication abilities. Proficiency in Microsoft Word and Excel is non-negotiable, alongside experience in scanning, digitizing, and organizing documents. Prior administrative or HR support roles, especially in manufacturing or regulated industries, are highly valued. You should demonstrate reliability for short-term contracts, the ability to adapt to ad hoc tasks, and a collaborative mindset. A high school diploma or equivalent is required; associate's degree in business administration preferred. Background in compliance and data management will set you apart. Robert Half seeks candidates ready to hit the ground running in Knoxville, TN, contributing to HR efficiency from day one.

Essential Skills for Success

• Advanced Microsoft Office Suite (Word, Excel)
• Document scanning and digitization expertise
• Confidential data handling and compliance
• Superior organizational and multitasking abilities
• Effective interdepartmental communication
• Accurate data entry and verification
• Administrative support versatility
• Time management in fast-paced settings

Why Join Us at Robert Half?

Partnering with Robert Half means accessing premier temporary opportunities with top-tier companies in Knoxville, Tennessee. This Office Assistant role not only offers $19/hour compensation but also weekly pay, rapid placement, and career coaching from our expert recruiters. Gain invaluable HR experience in manufacturing, enhance your resume, and network in a vibrant professional community. Knoxville's growing economy, coupled with our supportive staffing model, positions you for future successes—many contracts lead to extensions or permanent roles. Enjoy work-life balance with a defined 3-week term, comprehensive onboarding, and the prestige of Robert Half association. SEO-optimized for job seekers searching 'Office Assistant jobs Knoxville TN,' 'HR admin contract Robert Half,' and 'temporary manufacturing jobs,' this is your gateway to rewarding administrative careers. Apply today and elevate your professional journey!