About the Office Manager Role at Robert Half

Join Robert Half, a global leader in professional staffing and consulting services, as an Office Manager in the vibrant city of Alameda, California. This contract position offers a fantastic opportunity for a highly organized, adaptable professional to support dynamic office operations in a fast-paced environment. With a competitive hourly rate of $23.75 (approximately $49,450 annually based on full-time hours), this role is perfect for individuals seeking flexibility while building their administrative expertise. Robert Half is renowned for connecting top talent with exceptional opportunities, and this position exemplifies our commitment to fostering efficient workplaces that drive business success.

As an Office Manager, you'll be the backbone of daily operations, ensuring seamless workflows, managing key vendor partnerships, and providing top-tier support to executives and teams. Located in Alameda, CA—a hub of innovation near San Francisco's tech scene—this role demands precision, excellent communication, and a proactive mindset. Ideal candidates thrive on multitasking, from greeting visitors to coordinating high-profile events, all while maintaining a secure and resource-rich office space. If you're passionate about administrative excellence and ready to contribute to a motivated team, this is your chance to shine with Robert Half.

Key Responsibilities

Operational Oversight and Efficiency

Take charge of day-to-day office operations, streamlining processes to boost productivity. This includes monitoring workflows, troubleshooting issues, and implementing improvements that keep the team running smoothly in Alameda's competitive business landscape.

Vendor and Supply Management

Build and maintain strong vendor relationships by coordinating purchases, negotiating terms, and processing invoices efficiently. Additionally, order and track office supplies to ensure uninterrupted access to essential resources, preventing any downtime for the team.

Event and Meeting Coordination

Plan and execute corporate meetings and events with meticulous attention to detail. Handle all logistics, from scheduling to setup, including conference room bookings and space preparation, making every gathering a success.

Reception and Visitor Services

Serve as the friendly first point of contact, welcoming visitors, managing mail and deliveries, and routing calls professionally. Your interpersonal skills will create a positive impression for everyone entering the office.

Security and Safety Protocols

Operate and maintain security systems to safeguard the workplace. Your vigilance ensures a safe environment, protecting staff, assets, and confidential information in line with industry standards.

Executive and Team Support

Provide versatile program support to executives and colleagues, adapting to evolving needs and contributing to overall team success through reliable administrative assistance.

Required Qualifications

To excel as our Office Manager, bring proven experience in administrative or office management roles, ideally in a dynamic setting like Alameda's bustling professional scene. Key qualifications include exceptional organizational skills, the ability to multitask under pressure, and outstanding verbal and written communication. Proficiency in Microsoft Office Suite, scheduling software, and basic accounting tools for invoice handling is essential. Familiarity with security systems, vendor management, and event planning will set you apart. A high school diploma is required, with associate or bachelor's degrees in business administration preferred. Most importantly, demonstrate adaptability, attention to detail, and a customer-service-oriented mindset. Robert Half values diverse backgrounds and seeks candidates who align with our inclusive culture.

Why Join Us at Robert Half?

Robert Half offers more than just a job—it's a gateway to career growth in staffing and professional services. Enjoy the perks of a contract role with competitive pay, flexible scheduling, and the potential for long-term opportunities. Work in Alameda, California, with its scenic bay views, proximity to Oakland and San Francisco, and thriving economy in tech, healthcare, and finance. Benefit from Robert Half's extensive network, including resume-building resources, interview coaching, and access to exclusive job openings. Our commitment to employee well-being includes weekly pay, professional development, and a collaborative team environment. Join thousands of professionals who've advanced their careers through Robert Half. Apply today and elevate your administrative journey in one of California's most dynamic locations! (Word count: 812)