About the Role

Robert Half is proud to present an exceptional opportunity for an experienced Office Manager in the vibrant city of Boca Raton, Florida. This pivotal role combines high-level executive support with comprehensive office management in a dynamic private equity firm. As the backbone of operations, you will provide seamless assistance to senior investment professionals while ensuring the office runs efficiently in a fast-paced environment. Ideal for seasoned administrative professionals who thrive on managing multiple priorities, exercising discretion, and driving operational excellence, this position offers a chance to make a tangible impact in a high-growth industry.

Working in Boca Raton's thriving business hub, you'll support executives handling multimillion-dollar deals, coordinate global travel, and maintain the infrastructure that keeps the firm agile. With a salary around $70,000, this full-time role is perfect for those seeking stability, growth, and exposure to private equity operations. Robert Half's expertise in placing top talent ensures you're positioned for success in this competitive market.

Key Responsibilities

Executive Support

• Proactively manage complex calendars for multiple senior executives across various time zones, resolving conflicts and prioritizing urgent matters.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries, ensuring cost-efficiency and smooth execution.
• Prepare detailed meeting materials, agendas, and presentations; coordinate logistics for investment committee meetings and board sessions.
• Process expense reports, handle executive correspondence, and draft communications with poise and precision.

Office Management

• Oversee all aspects of office operations, including facilities maintenance, supplies procurement, and space optimization.
• Manage office budgets, monitor expenses, negotiate vendor contracts, and ensure cost-effective service delivery.
• Lead onboarding and offboarding processes, including IT setup, access controls, and HR paperwork for new hires and departures.
• Collaborate with IT, compliance, and HR teams to streamline administrative workflows and maintain regulatory adherence.
• Safeguard confidential firm documents, deal files, and sensitive data with the utmost discretion.
• Organize firm-wide events, meetings, offsites, and team-building activities, handling all logistical details from venue selection to execution.

Required Qualifications

To excel in this Office Manager role at our Boca Raton client, candidates must bring a proven track record in executive support and office administration within finance, private equity, or professional services. Key qualifications include:

• 5+ years of relevant experience, with demonstrated success in high-stakes environments.
• Exceptional organizational skills, attention to detail, and the ability to multitask under pressure.
• Strong judgment and discretion for managing sensitive information and executive priorities.
• Proficiency in tools like Microsoft Outlook, Excel, expense platforms (e.g., Concur), and virtual meeting software (e.g., Zoom, Teams).
• Excellent communication skills, both written and verbal, with experience coordinating across global teams.
• Bachelor's degree in Business Administration or related field preferred.
• Familiarity with private equity workflows, compliance standards, and vendor management is highly desirable.

This role demands a proactive problem-solver who anticipates needs and delivers results with minimal supervision.

Why Join Us

Join Robert Half and our esteemed Boca Raton client to advance your career in a supportive, high-impact environment. Beyond a competitive $70,000 salary, enjoy comprehensive benefits including health insurance, 401(k) matching, generous PTO, and professional development. Boca Raton offers an ideal lifestyle with beautiful beaches, upscale dining, and proximity to Miami's energy—all while working in a prestigious private equity firm.

Robert Half specializes in connecting top talent with rewarding opportunities. Apply now to elevate your career as an Office Manager in Boca Raton, FL. We seek individuals passionate about operational excellence and executive partnership. This is more than a job; it's a gateway to long-term success in finance administration. Keywords: Office Manager jobs Boca Raton, Executive Assistant private equity, administrative roles Florida, calendar management careers.