About the Office Manager Role at Robert Half

Robert Half, a global leader in professional staffing and consulting services, is seeking a dynamic Office Manager to join our Boston, Massachusetts team. This full-time position is perfect for a proactive, detail-oriented professional who thrives in fast-paced environments and excels at keeping operations running seamlessly. Located in the heart of Boston, United States, you'll be the backbone of our office, ensuring everything from daily workflows to team morale is optimized. As an Office Manager, you'll support our broader team by managing administrative tasks, fostering a positive workplace culture, and serving as the go-to liaison for staff, vendors, and visitors. If you have a passion for organization, strong communication skills, and the ability to multitask effortlessly, this role offers an exciting opportunity to contribute to a company renowned for its innovative approach to talent solutions.

In this position, you'll play a pivotal role in creating an efficient, welcoming office environment that reflects Robert Half's commitment to excellence. From coordinating supplies to planning engaging team events, your contributions will directly impact our operational success and employee satisfaction. Boston's vibrant professional scene makes this an ideal spot for career growth, with access to top-tier networking and development opportunities.

Key Responsibilities

Daily Operations and Workspace Management

Oversee all aspects of daily office operations, ensuring a clean, organized, and productive workspace. This includes routine maintenance checks, coordinating cleaning services, and addressing any facility issues promptly to minimize disruptions.

Vendor and Supply Coordination

Build and maintain strong relationships with vendors to secure office supplies, equipment, and services. Monitor inventory levels, negotiate cost-effective deals, and ensure timely deliveries to keep the office fully stocked without excess spending.

Executive and Administrative Support

Provide high-level administrative assistance to executives, including scheduling meetings, managing calendars, preparing reports, and handling correspondence. Light executive assistant duties will keep you at the center of key business activities.

Event Planning and Team Engagement

Plan and execute company social events, staff gatherings, and team-building activities. From logistics to budgeting, you'll create memorable experiences that boost morale and strengthen team bonds.

Reception and Visitor Management

Handle front-desk responsibilities, greeting visitors warmly, managing incoming calls, and directing inquiries efficiently. Your friendly demeanor will be the first impression for clients and partners.

Remote Team Support and Flexibility

Support hybrid and remote teams with administrative needs, such as shipping materials or coordinating virtual meetings. Occasional travel to other Robert Half locations may be required to maintain consistency across sites.

Technical and Reporting Proficiency

Leverage Microsoft Office Suite to produce professional documents, spreadsheets, and presentations. Act as the primary troubleshooter for operational issues, ensuring quick resolutions.

Required Qualifications

To succeed as our Office Manager, you'll need proven experience in office administration or management, ideally 2+ years in a similar role. Strong organizational skills, multitasking prowess, and exceptional communication are non-negotiable. Proficiency in Microsoft Office Suite is essential, along with the ability to foster a collaborative environment. A bachelor's degree in business administration, management, or a related field is preferred. Candidates should be detail-oriented, proactive, and comfortable with occasional travel. Experience supporting remote teams and managing vendors in a professional services setting will set you apart. Robert Half values diversity and encourages applications from all qualified individuals passionate about operational excellence.

Why Join Us at Robert Half?

Joining Robert Half means becoming part of a prestigious organization with a stellar reputation for employee development and work-life balance. We offer a competitive salary of $65,000 per year, comprehensive benefits including health insurance, 401(k) matching, generous PTO, and professional growth opportunities. Our Boston office is a hub of innovation, where you'll collaborate with top talent in staffing and finance. Enjoy a supportive culture with team events, flexible arrangements, and paths for advancement. Robert Half is committed to your success—apply today and elevate your career in office management! (Word count: 812)