Office Manager - Careers at Robert Half
Robert Half
Office Manager - Careers at Robert Half
Job Description
About the Office Manager Role at Our Integrative Health Clinic
Join Robert Half in placing top talent for this exciting Office Manager position in Colorado Springs, Colorado. This contract-to-hire opportunity is perfect for a detail-oriented professional ready to take charge of daily operations in a bustling integrative health clinic. As the backbone of the office, you'll ensure seamless administrative processes, support clinical staff, and deliver exceptional patient experiences. With a focus on financial accuracy, inventory control, and lab management, this role demands proactive leadership in a dynamic, fast-paced environment. Ideal for healthcare administrators seeking growth in a team-oriented setting supporting multiple providers.
Key Features of the Role
Primarily back-office with ~20% front-desk coverage, mornings are busiest, offering flexibility for adaptable candidates. Leverage your skills in QuickBooks, vendor management, and patient communication to drive clinic efficiency.
Key Responsibilities
Daily Office Oversight
Oversee all daily office functions, from supply management to basic technology troubleshooting. Serve as the go-to liaison with building management and external vendors, ensuring smooth operations.
Financial and Payroll Management
Handle daily deposits, expense entry, and routine reconciliations using QuickBooks. Coordinate contractor payroll with support teams for accuracy and compliance.
Lab Kits & Results Expertise
Manage ordering and tracking of lab kits/supplies, resolve billing issues, and distribute results/records promptly to providers. Track expenses meticulously.
Provider & Vendor Support
Offer admin support for lab coordination and patient follow-ups. Build strong vendor relationships (EHR/PM, payroll) and communicate changes effectively.
Patient & Front Desk Duties
Respond professionally to inquiries via phone, email, portal. Backup front desk (20% time) for scheduling, check-in/out, billing, and concern resolution.
Special Projects
Contribute to clinic improvements and assigned initiatives, enhancing processes and team performance.
Required Qualifications
We're seeking candidates with proven office management experience in healthcare or similar settings. Key must-haves include QuickBooks proficiency, strong organizational skills for inventory/lab management, and excellent patient communication. Experience with payroll coordination, vendor relations, and front-desk operations is essential. Be detail-oriented, proactive, and adaptable to variable workflows in a multi-provider clinic. Healthcare admin background preferred for lab results handling and billing resolution.
Essential Skills
- Office and inventory management
- QuickBooks and financial reconciliation
- Lab kits tracking and distribution
- Patient-facing communication
- Vendor liaison expertise
- Payroll administration support
Why Join Us?
Robert Half partners with leading employers like this innovative integrative health clinic in Colorado Springs, CO, offering contract-to-hire paths to stability. Enjoy a collaborative team environment, professional growth via projects, and a balanced role blending admin depth with patient impact. Competitive pay (~$56K estimated annually), flexibility, and modern tools await. Advance your healthcare career—apply now through Robert Half for Office Manager jobs in Colorado Springs!
This SEO-optimized posting highlights Office Manager careers at Robert Half, targeting searches for healthcare admin roles in Colorado Springs, Colorado, United States.
Locations
- Colorado Springs, Colorado, United States
Salary
56,160 - 56,160 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Managementintermediate
- QuickBooks Proficiencyintermediate
- Financial Reconciliationintermediate
- Inventory Managementintermediate
- Patient Communicationintermediate
- Vendor Relationsintermediate
- Lab Kits Managementintermediate
- Payroll Administrationintermediate
- Administrative Supportintermediate
- Front Desk Operationsintermediate
Required Qualifications
- Detail-oriented with proven experience in office management in a healthcare or fast-paced environment (experience)
- Proficiency in QuickBooks for financial tracking and reconciliations (experience)
- Strong organizational skills to handle supply management, lab kits, and inventory (experience)
- Excellent communication skills for patient interactions via phone, email, and portal (experience)
- Ability to serve as liaison with vendors, building management, and external providers (experience)
- Experience in healthcare administration, including lab results distribution and billing (experience)
- Flexibility for front desk coverage (20% time) including scheduling and check-in/out (experience)
- Proactive problem-solver capable of managing dynamic workflows and special projects (experience)
- Team player supporting multiple providers in a collaborative integrative health clinic (experience)
Responsibilities
- Oversee daily office functions including supply management and basic technology needs
- Act as primary liaison with building management and external vendors
- Process daily deposits, enter expenses, and manage routine financial reconciliations in QuickBooks
- Coordinate contractor payroll administration in partnership with payroll support
- Maintain and update office policies, procedures, and documentation
- Manage and order lab kits and supplies, track lab-related expenses, and resolve billing issues
- Ensure timely distribution of lab results and medical records to providers
- Provide administrative support for provider lab coordination and patient follow-up
- Respond to patients professionally by phone, email, and patient portal; resolve billing and scheduling questions
- Serve as backup for front desk duties (scheduling, check-in, check-out, billing) approximately 20% of time
- Assist in resolving patient concerns calmly and professionally
- Participate in clinic improvement initiatives and special projects as assigned
Benefits
- general: Contract-to-hire opportunity with potential for permanent placement
- general: Competitive salary based on experience in a growing integrative health clinic
- general: Flexible schedule adapting to morning peaks and variable workflows
- general: Team-oriented environment supporting multiple providers
- general: Professional development through special projects and process improvements
- general: Supportive back-office role with limited patient-facing duties
- general: Access to modern EHR/PM systems and collaborative healthcare setting
- general: Robert Half's expertise in matching top talent with rewarding healthcare roles
Tags & Categories
Answer 10 quick questions to check your fit for Office Manager - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Office Manager - Careers at Robert Half
Robert Half
Office Manager - Careers at Robert Half
Job Description
About the Office Manager Role at Our Integrative Health Clinic
Join Robert Half in placing top talent for this exciting Office Manager position in Colorado Springs, Colorado. This contract-to-hire opportunity is perfect for a detail-oriented professional ready to take charge of daily operations in a bustling integrative health clinic. As the backbone of the office, you'll ensure seamless administrative processes, support clinical staff, and deliver exceptional patient experiences. With a focus on financial accuracy, inventory control, and lab management, this role demands proactive leadership in a dynamic, fast-paced environment. Ideal for healthcare administrators seeking growth in a team-oriented setting supporting multiple providers.
Key Features of the Role
Primarily back-office with ~20% front-desk coverage, mornings are busiest, offering flexibility for adaptable candidates. Leverage your skills in QuickBooks, vendor management, and patient communication to drive clinic efficiency.
Key Responsibilities
Daily Office Oversight
Oversee all daily office functions, from supply management to basic technology troubleshooting. Serve as the go-to liaison with building management and external vendors, ensuring smooth operations.
Financial and Payroll Management
Handle daily deposits, expense entry, and routine reconciliations using QuickBooks. Coordinate contractor payroll with support teams for accuracy and compliance.
Lab Kits & Results Expertise
Manage ordering and tracking of lab kits/supplies, resolve billing issues, and distribute results/records promptly to providers. Track expenses meticulously.
Provider & Vendor Support
Offer admin support for lab coordination and patient follow-ups. Build strong vendor relationships (EHR/PM, payroll) and communicate changes effectively.
Patient & Front Desk Duties
Respond professionally to inquiries via phone, email, portal. Backup front desk (20% time) for scheduling, check-in/out, billing, and concern resolution.
Special Projects
Contribute to clinic improvements and assigned initiatives, enhancing processes and team performance.
Required Qualifications
We're seeking candidates with proven office management experience in healthcare or similar settings. Key must-haves include QuickBooks proficiency, strong organizational skills for inventory/lab management, and excellent patient communication. Experience with payroll coordination, vendor relations, and front-desk operations is essential. Be detail-oriented, proactive, and adaptable to variable workflows in a multi-provider clinic. Healthcare admin background preferred for lab results handling and billing resolution.
Essential Skills
- Office and inventory management
- QuickBooks and financial reconciliation
- Lab kits tracking and distribution
- Patient-facing communication
- Vendor liaison expertise
- Payroll administration support
Why Join Us?
Robert Half partners with leading employers like this innovative integrative health clinic in Colorado Springs, CO, offering contract-to-hire paths to stability. Enjoy a collaborative team environment, professional growth via projects, and a balanced role blending admin depth with patient impact. Competitive pay (~$56K estimated annually), flexibility, and modern tools await. Advance your healthcare career—apply now through Robert Half for Office Manager jobs in Colorado Springs!
This SEO-optimized posting highlights Office Manager careers at Robert Half, targeting searches for healthcare admin roles in Colorado Springs, Colorado, United States.
Locations
- Colorado Springs, Colorado, United States
Salary
56,160 - 56,160 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Managementintermediate
- QuickBooks Proficiencyintermediate
- Financial Reconciliationintermediate
- Inventory Managementintermediate
- Patient Communicationintermediate
- Vendor Relationsintermediate
- Lab Kits Managementintermediate
- Payroll Administrationintermediate
- Administrative Supportintermediate
- Front Desk Operationsintermediate
Required Qualifications
- Detail-oriented with proven experience in office management in a healthcare or fast-paced environment (experience)
- Proficiency in QuickBooks for financial tracking and reconciliations (experience)
- Strong organizational skills to handle supply management, lab kits, and inventory (experience)
- Excellent communication skills for patient interactions via phone, email, and portal (experience)
- Ability to serve as liaison with vendors, building management, and external providers (experience)
- Experience in healthcare administration, including lab results distribution and billing (experience)
- Flexibility for front desk coverage (20% time) including scheduling and check-in/out (experience)
- Proactive problem-solver capable of managing dynamic workflows and special projects (experience)
- Team player supporting multiple providers in a collaborative integrative health clinic (experience)
Responsibilities
- Oversee daily office functions including supply management and basic technology needs
- Act as primary liaison with building management and external vendors
- Process daily deposits, enter expenses, and manage routine financial reconciliations in QuickBooks
- Coordinate contractor payroll administration in partnership with payroll support
- Maintain and update office policies, procedures, and documentation
- Manage and order lab kits and supplies, track lab-related expenses, and resolve billing issues
- Ensure timely distribution of lab results and medical records to providers
- Provide administrative support for provider lab coordination and patient follow-up
- Respond to patients professionally by phone, email, and patient portal; resolve billing and scheduling questions
- Serve as backup for front desk duties (scheduling, check-in, check-out, billing) approximately 20% of time
- Assist in resolving patient concerns calmly and professionally
- Participate in clinic improvement initiatives and special projects as assigned
Benefits
- general: Contract-to-hire opportunity with potential for permanent placement
- general: Competitive salary based on experience in a growing integrative health clinic
- general: Flexible schedule adapting to morning peaks and variable workflows
- general: Team-oriented environment supporting multiple providers
- general: Professional development through special projects and process improvements
- general: Supportive back-office role with limited patient-facing duties
- general: Access to modern EHR/PM systems and collaborative healthcare setting
- general: Robert Half's expertise in matching top talent with rewarding healthcare roles
Tags & Categories
Answer 10 quick questions to check your fit for Office Manager - Careers at Robert Half @ Robert Half.
Related Books and Jobs