About the Office Manager Role at Robert Half

Join Robert Half, a global leader in professional staffing and consulting services, as an Office Manager in the heart of Menlo Park, California. This full-time position is perfect for a proactive, detail-oriented professional who thrives in dynamic environments. As the backbone of our office operations, you'll ensure seamless day-to-day functioning, supporting our talented teams in delivering top-tier talent solutions to clients across industries. Menlo Park, nestled in the innovative San Francisco Bay Area, offers an exciting backdrop with proximity to Silicon Valley's tech hubs, fostering a vibrant professional community. If you're passionate about office administration, operational excellence, and creating efficient workflows, this role at Robert Half provides the ideal platform to showcase your skills while advancing your career in a supportive, growth-focused organization.

Robert Half has been connecting professionals with meaningful opportunities for over 75 years. Our commitment to excellence means you'll work in a collaborative setting where your contributions directly impact business success. The Office Manager role demands a blend of administrative prowess, interpersonal savvy, and strategic thinking to keep our Menlo Park office running smoothly amid fast-paced demands.

Key Responsibilities

Operational Oversight and Team Support

Take charge of daily office operations, ensuring team efficiency through proactive management. This includes streamlining processes to minimize disruptions and maximize productivity. You'll be the go-to person for resolving operational hiccups, fostering a culture of collaboration and high performance.

Resource and Vendor Management

Handle procurement and inventory of office supplies and equipment. Cultivate strong vendor relationships to secure cost-effective deals and reliable service, keeping the office fully equipped without unnecessary expenditures.

Scheduling and Logistics Coordination

Masterfully coordinate schedules, meetings, and travel arrangements. Using tools like Outlook and calendar software, you'll synchronize team calendars, book conference rooms, and arrange accommodations to support seamless business activities.

HR and Administrative Support

Assist with essential HR functions, including new hire onboarding, maintaining confidential employee records, and ensuring compliance with policies. Your role will bridge administrative and people-focused tasks, enhancing the employee experience.

Financial Tracking and Bookkeeping

Support basic bookkeeping by tracking expenses, reconciling invoices, and preparing reports. This financial oversight ensures budgetary adherence and provides valuable insights for office leadership.

Policy Implementation and Workplace Enhancement

Develop, implement, and refine office procedures to boost efficiency. Promote a positive, organized environment through initiatives like workspace organization, safety protocols, and team morale-boosting activities.

Required Qualifications

To excel as our Office Manager, bring 3+ years of proven experience in office management or similar roles. Strong organizational skills are non-negotiable, paired with proficiency in Microsoft Office Suite, Google Workspace, and HR software like BambooHR or ADP. Excellent verbal and written communication is key, as you'll interact with diverse teams, vendors, and executives.

A high school diploma is required, with an associate's or bachelor's degree in business administration preferred. Familiarity with basic bookkeeping (QuickBooks experience a plus) and HR processes will set you apart. You must be adept at multitasking in a fast-paced setting, with a keen eye for detail and problem-solving. Physical ability to lift supplies and maintain office spaces is essential. Robert Half values candidates who demonstrate discretion with sensitive information and a positive attitude that uplifts the team.

Key skills include: office administration, operations management, vendor management, schedule coordination, HR support, onboarding processes, bookkeeping, expense tracking, policy development, and team efficiency support. SEO-optimized for searches like 'Office Manager jobs Menlo Park CA' and 'administrative roles Robert Half'.

Why Join Us at Robert Half?

Robert Half offers more than a job—it's a career launchpad. Enjoy a competitive salary range of $65,000-$85,000 annually (based on experience), plus performance bonuses. Our comprehensive benefits package includes health, dental, and vision insurance, 401(k) with company match, generous PTO, and holidays. Invest in your growth with training programs, certifications, and mentorship from industry experts.

Work in Menlo Park, California, USA, surrounded by innovation. Benefit from flexible scheduling, team events, and a hybrid work model when applicable. Join a company recognized as a Fortune 500 leader, where 90% of employees recommend us to others. Advance your career in office management while contributing to Robert Half's mission of empowering professionals. Apply today and elevate your future!