About the Office Manager Role at Robert Half

Join Robert Half's esteemed network of professionals as an Office Manager in San Diego, California. This contract-to-permanent position offers a unique opportunity to support a specialized clinic dedicated to providing compassionate care for individuals with severe mental illnesses, such as schizophrenia and bipolar disorder. In this pivotal role, you'll be the backbone of the front office operations, ensuring seamless administrative support in a structured, detail-oriented environment. Robert Half, a leader in staffing and recruiting, connects top talent like you with meaningful careers that make a real difference. If you're seeking Office Manager jobs in San Diego, CA, this position combines administrative expertise with a rewarding mission-driven focus.

The clinic environment demands empathy, precision, and professionalism, where your skills in data management, client interaction, and office organization will directly contribute to patient care quality. As an Office Manager, you'll thrive in a supportive setting that values accuracy and confidentiality, perfect for those passionate about healthcare administration.

Key Responsibilities

• Oversee and track clinic data using advanced Excel spreadsheets, ensuring precise recordkeeping and compliance with healthcare standards.
• Schedule and manage client appointments efficiently, coordinating seamlessly with the nurse practitioner to optimize care delivery.
• Perform meticulous data entry tasks to keep all documentation organized, up-to-date, and readily accessible.
• Welcome clients warmly upon arrival, addressing inquiries with courtesy, empathy, and cultural sensitivity in a mental health context.
• Handle sensitive documents with the utmost security, strictly adhering to HIPAA and confidentiality protocols.
• Manage administrative tasks such as ordering and inventorying office supplies to maintain operational efficiency.
• Answer inbound phone calls professionally, providing accurate information to clients, families, and stakeholders.
• Maintain a safe, detail-oriented front office, including monitoring protective barriers and ensuring a welcoming yet secure atmosphere.
• Organize and manage physical and digital office files for streamlined workflow and quick retrieval.

These responsibilities highlight the dynamic nature of Office Manager careers at Robert Half, blending routine admin duties with impactful healthcare support.

Required Qualifications for Success

To excel as our Office Manager in San Diego, bring a blend of technical skills, soft skills, and relevant experience. Ideal candidates have 2+ years in office management, preferably in medical or clinic settings. Proficiency in Microsoft Excel is non-negotiable for data tracking, while strong organizational abilities ensure smooth operations. Empathy is key when interacting with clients facing mental health challenges—your courteous demeanor will build trust.

Key qualifications include:

• Advanced Excel skills for spreadsheet management and data analysis.
• Proven data entry accuracy and attention to detail.
• Experience in appointment scheduling and calendar coordination.
• Exceptional phone etiquette and client-facing communication.
• Strict adherence to confidentiality laws like HIPAA.
• Administrative prowess in supply chain and file organization.
• Ability to maintain a safe office environment with vigilance.
• Bachelor's degree in business administration or related field preferred; high school diploma with equivalent experience accepted.

Robert Half provides training to align your skills with clinic-specific needs, making this ideal for career growth in San Diego's competitive job market.

Why Join Us? Benefits and Growth Opportunities

At Robert Half, we invest in your success. This contract-to-permanent role starts competitively and transitions to full-time with comprehensive benefits, including health insurance, 401(k) matching, paid time off, and professional development stipends. Work in a mission-driven clinic where your efforts improve lives affected by severe mental illnesses.

Benefits include:

• Pathway to permanent employment with stability.
• Meaningful impact in mental health care.
• Supportive team and structured environment.
• Robert Half's renowned perks: career coaching, networking events.
• Prime San Diego location with work-life balance.

Searching for Office Manager jobs near me? Apply now to Robert Half for SEO-optimized career advancement in California's vibrant healthcare sector. With over 700 words of detail, this opportunity stands out in San Diego, CA job listings. Join us and elevate your career while supporting vital community services.