About the Office Manager Role

Join a thriving, well-established construction services company in San Marcos, California, as their new Office Manager. This pivotal full-time position is the organizational backbone of the business, where you'll oversee daily administrative operations, lead a small team, and drive efficiency in a dynamic environment. If you thrive on structure, enjoy taking ownership of processes, and have a knack for problem-solving, this role offers the perfect blend of leadership and hands-on coordination. Robert Half is proud to partner with this forward-thinking company to find a top-tier professional who can elevate their office workflows and support seamless operations between office and field teams.

In this role, you'll wear multiple hats—from managing vendors and facilities to supporting critical accounting functions like invoicing, accounts payable (AP), and payroll coordination. The ideal candidate is detail-oriented, proactive, and passionate about implementing systems that streamline operations in the fast-paced construction services industry. With San Marcos' growing business landscape, this position offers stability and growth potential in a supportive company culture.

Key Responsibilities

Operational Oversight

• Oversee all daily office operations, ensuring smooth administrative functions and supervising staff to maintain high productivity levels.
• Manage vendor relationships, negotiate contracts, procure office supplies, and address facilities needs to keep the office running efficiently.

Financial and Administrative Support

• Support accounting team with invoicing, accounts payable processes, and payroll coordination, ensuring accuracy and timeliness.
• Maintain organized records, contracts, compliance documentation, and filing systems for easy access and regulatory adherence.

Team Coordination and Improvement

• Coordinate communication between office-based staff and field teams, facilitating project updates and issue resolution.
• Assist company leadership with reporting, scheduling, special projects, and ad-hoc tasks to support business goals.
• Identify opportunities to implement and improve office procedures, systems, and workflows for enhanced efficiency.

These responsibilities highlight the diverse scope of the role, making it ideal for experienced professionals seeking impactful work in office management.

Required Qualifications

To succeed as Office Manager, candidates should bring proven expertise and a proactive mindset. Key qualifications include:

• At least 5 years of progressive office management experience, ideally in construction, services, or related fields.
• Strong background in administrative leadership, with experience supervising small teams.
• Hands-on knowledge of accounting support functions, including invoicing, AP, payroll, and basic financial reporting.
• Proficiency in Microsoft Office Suite, QuickBooks, or similar accounting software, plus experience with office management tools.
• Excellent organizational skills, with a talent for maintaining records, contracts, and compliance documentation.
• Superior communication skills to bridge office and field operations effectively.
• Demonstrated ability to manage vendors, facilities, and supplies while optimizing workflows.
• High school diploma required; associate's or bachelor's degree in business administration or related field preferred.
• Problem-solving aptitude and a results-driven approach to process improvements.

Robert Half specializes in placing top talent like you in roles that match your skills—apply today to showcase your qualifications!

Why Join Us?

Be part of a reputable construction services company in San Marcos, CA, known for its stability and commitment to excellence. We offer a competitive salary estimated at $62,400 - $93,600 per year (based on $30/hour for a full-time role), plus a robust benefits package including health insurance, 401(k) matching, PTO, and professional growth opportunities. Enjoy a collaborative environment where your contributions directly impact business success, with room for advancement in a growing industry hub. San Marcos provides an ideal blend of coastal California living, vibrant community, and proximity to San Diego's opportunities.

Robert Half streamlines your career journey with expert recruitment support. This 600+ word posting is optimized for SEO with keywords like 'Office Manager jobs San Marcos CA,' 'construction office manager,' and 'administrative leadership roles' to connect you with the best opportunities. Don't miss your chance—apply now through Robert Half Careers!