Front Office / Service Coordinator (Entry-Level Welcome!) - Join Robert Half Today

Are you organized, personable, and ready to dive into a dynamic administrative role? Robert Half is excited to partner with a leading service provider in Ottawa, Ohio, to find a Front Office / Service Coordinator for a contract-to-hire position. This entry-level opportunity is perfect for motivated individuals eager to launch or advance their career in office management and customer service. Starting at $16 per hour, you'll play a vital role in keeping operations smooth, supporting a team that values reliability and enthusiasm. Whether you're fresh out of school or transitioning careers, this role offers hands-on experience in multitasking, scheduling, and client interactions in the heart of Ottawa, OH.

About the Role

As the first point of contact for customers and the backbone of front office operations, you'll ensure seamless coordination between service teams, clients, and administrative functions. This position thrives on variety—no two days are the same! You'll handle everything from greeting visitors and answering calls to scheduling complex service appointments and managing work orders. Located in Ottawa, Ohio, this role supports essential services like generator maintenance, inspections, and utility coordination, making it a stable and rewarding entry point into the administrative field. With Robert Half's expertise in talent placement, you'll benefit from a streamlined hiring process and potential for full-time conversion based on performance.

Key Responsibilities

Your day-to-day will be action-packed and impactful. Key duties include:

• Answering inbound phones with professional customer service, addressing inquiries, and providing updates.
• Creating work orders, setting up jobs, and scheduling service appointments efficiently using company software.
• Maintaining proactive communication with customers via phone, email, or updates on service schedules.
• Managing front office logistics: receiving deliveries, greeting and directing visitors, and processing payments accurately.
• Supporting administrative tasks like filing documents, preparing mailings, and organizing office spaces for productivity.
• Ordering office supplies, assisting with parts procurement, and tracking inventory to prevent shortages.
• Monitoring service contracts, scheduling generator services, inspections, disconnects/reconnects, and OUPS tickets.
• Typing detailed estimates, supporting HR functions such as uniform distribution, time-off requests, and on-call schedules.

These responsibilities build a strong foundation in office management, ideal for aspiring Office Managers seeking growth.

Required Qualifications

We welcome entry-level candidates who bring energy and a positive attitude. Ideal qualifications include:

• Basic computer proficiency (e.g., Microsoft Office, scheduling software) and keen attention to detail.
• Proven ability to multitask in a fast-paced environment while staying organized.
• Eagerness to learn new processes and flexibility to assist where needed.
• Customer service experience, especially over the phone, is a plus but not required—training provided.
• High school diploma or equivalent; reliable transportation to Ottawa, OH.

No advanced experience necessary; your willingness to grow is what counts!

Why Join Us?

Partnering with Robert Half means access to top-tier opportunities in Ottawa, Ohio's job market. This contract-to-hire role offers stability in a growing service sector, with competitive $16/hour pay (equating to approximately $33,280 annually for full-time). Enjoy a supportive team environment, mentorship from experienced leaders, and pathways to permanent roles with benefits like health insurance, paid time off, and professional development. Ottawa, OH, provides a welcoming community with low cost of living, making it an ideal spot for career starters. SEO keywords: entry-level office manager jobs Ottawa OH, front office coordinator careers, Robert Half administrative roles. Stand out in customer service and administrative searches—apply now and elevate your career with Robert Half!

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