About the Office Manager/Bookkeeper Role at Robert Half

Join Robert Half's esteemed client in Boynton Beach, Florida, as an Office Manager/Bookkeeper, a critical position that blends administrative leadership with precise financial oversight. This full-time role supports the Property Manager in maintaining seamless operations within a property management setting, ensuring compliance, efficiency, and stakeholder satisfaction. Ideal for detail-oriented professionals passionate about office systems optimization, staff supervision, and financial accuracy, this opportunity offers a stable career path in a vibrant coastal community. With a competitive salary of $55,000, you'll contribute to a team dedicated to excellence in property administration.

Why This Role Stands Out

In Boynton Beach, FL, where property management demands precision amid growing real estate demands, this position empowers you to enforce governing documents fairly, manage delinquencies, and enhance communication channels. Robert Half places you at the heart of operations, fostering skills in bookkeeping, payroll, and leadership that are highly sought after in Florida's competitive job market.

Key Responsibilities

As Office Manager/Bookkeeper, your days will be dynamic, focusing on both strategic oversight and hands-on financial tasks:

• Oversee and manage daily administrative operations, collaborating closely with the Property Manager and Board of Directors to streamline and improve office systems and procedures for maximum efficiency.
• Direct and supervise office staff, handling task scheduling, performance evaluations, and fostering a productive team environment.
• Maintain accurate financial records, partnering with external accounting services to ensure full compliance with all financial regulations and standards.
• Authorize purchase orders and invoices, meticulously reviewing any non-standard expenses with the Board to uphold fiscal responsibility.
• Manage comprehensive fee assessments, collection procedures, and delinquency processes, including seamless coordination with attorneys on overdue accounts to minimize financial risks.
• Prepare bi-weekly payroll with precision, verifying timesheet accuracy and maintaining essential tax records for payroll withholding and unemployment compensation.
• Coordinate essential bookkeeping tasks, including credit card coding, invoice payments, and monthly accruals to keep finances current and audit-ready.
• Address shareholder inquiries promptly and objectively, handling complaints while effectively communicating requirements from governing documents.
• Facilitate proactive communications with shareholders via email blasts, text messages, and internal notices to keep everyone informed and engaged.
• Assist with share transfers and proprietary lease documentation for sales activities, ensuring all processes align with local regulations and bylaws.

Required Qualifications

To excel in this Office Manager/Bookkeeper position with Robert Half in Boynton Beach, Florida, candidates should possess:

• Proven experience in office management and bookkeeping, ideally within property management or similar administrative environments.
• Strong proficiency in financial record-keeping, payroll processing, and compliance with regulations like tax withholding and unemployment reporting.
• Demonstrated supervisory skills, including staff direction, scheduling, and performance evaluations.
• Expertise in managing invoices, purchase orders, accruals, and delinquency collections, with attorney coordination experience a plus.
• Exceptional communication abilities for handling shareholder interactions, complaints, and multi-channel notifications.
• Detail-oriented mindset with organizational prowess to optimize office procedures and systems.
• Familiarity with property-specific tasks like share transfers, proprietary leases, and enforcing governing documents fairly.
• Proficiency in relevant software for bookkeeping, payroll, and administrative tools; QuickBooks or similar preferred.

Key skills include office management, bookkeeping, financial compliance, staff supervision, payroll processing, invoice management, regulatory enforcement, shareholder communication, administrative operations, and performance evaluations.

Why Join Us?

Robert Half offers more than a job—it's a gateway to professional fulfillment in Boynton Beach, Florida's thriving job market. Enjoy a $55,000 salary, full-time stability, and the chance to grow in a supportive environment. Benefit from collaboration with dedicated teams, career advancement resources, and the vibrant lifestyle of coastal Florida. SEO-optimized for 'Office Manager Bookkeeper jobs Boynton Beach FL', this role at Robert Half positions you for success in property management careers. Apply now and elevate your career!