Operations & Billing Administrator - Careers at Robert Half
Robert Half
Operations & Billing Administrator - Careers at Robert Half
Job Description
Operations & Billing Administrator - Schenectady, NY
Join Robert Half in connecting top talent with exciting opportunities in Schenectady, New York. We're seeking a meticulous Operations & Billing Administrator for our client's dynamic service department. This temp-to-hire position offers a pathway to permanent employment, making it ideal for professionals looking to advance in service operations, billing, and administrative coordination. Located in the heart of Schenectady, NY, this role supports essential service workflows, ensuring seamless communication between technicians, customers, and office teams.
About the Role
As the Operations & Billing Administrator, you'll be the backbone of the service department, handling everything from billing accuracy to customer follow-ups and technician coordination. This position demands a proactive individual who thrives in a fast-paced environment, managing multiple priorities while maintaining precision in financial and operational records. With Robert Half's expertise in staffing, you'll benefit from our extensive network and support throughout your placement. Perfect for those with experience in accounts receivable, service administration, or office management in industries like manufacturing, HVAC, or field services. Schenectady's vibrant community and proximity to Albany provide an excellent quality of life, combined with career growth potential.
Key Responsibilities
Your day-to-day will involve a diverse set of tasks critical to service operations success:
- Accurate Billing & Financial Processing: Handle purchase orders, service billings, and vendor invoices with precision and timeliness, collaborating with accounting teams.
- Customer & AR Management: Proactively follow up on outstanding accounts receivable, fostering strong customer relationships and ensuring timely payments.
- Service Coordination: Act as the vital link between service technicians, the Service Director, and office staff, tracking jobs, scheduling preventative maintenance, and managing due dates.
- Administrative Support: Review weekly service payroll for accuracy, assist with monthly sales tax filings, and maintain comprehensive daily, weekly, and monthly service records.
- Business Development Assistance: Draft preventative maintenance agreements, small job proposals, and support quote creation for both existing clients and prospects to drive revenue growth.
These responsibilities highlight the role's impact on operational efficiency and customer satisfaction, positioning you as a key player in the team's success.
Required Qualifications
To excel in this Operations & Billing Administrator role, candidates should possess:
- High school diploma required; associate's or bachelor's degree in business, accounting, or administration preferred.
- At least 2 years of hands-on experience in billing, invoicing, accounts receivable, or service department administration.
- Proficiency in Microsoft Excel, Word, and billing/ERP software; QuickBooks or similar experience is a plus.
- Exceptional organizational skills, attention to detail, and the ability to manage multiple tasks under deadlines.
- Strong interpersonal skills for liaising with technicians, customers, and internal teams.
- Familiarity with sales tax compliance, payroll processes, and service contract management.
- Proven track record of proactive problem-solving and customer service excellence.
Robert Half prioritizes diverse, skilled candidates ready to contribute immediately.
Why Join Us?
Partner with Robert Half for unparalleled career support and placement success. This temp-to-hire role offers a competitive salary around $24/hour (approximately $50,000 annually), with full benefits upon conversion including health insurance, 401(k), PTO, and professional growth opportunities. Work in Schenectady, NY's thriving business scene, enjoying a collaborative culture focused on innovation and teamwork. Stand out in the job market with our SEO-optimized postings reaching thousands. Keywords like 'billing administrator jobs Schenectady NY,' 'service operations careers,' and 'accounts receivable roles' make this opportunity highly visible. Apply now to elevate your career with Robert Half—where top talent meets top opportunities. (Word count: 728)
Locations
- Schenectady, New York, United States
Salary
49,968 - 49,968 USD / yearly
48,000 - 55,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Billing and invoicingintermediate
- Accounts receivable managementintermediate
- Purchase order processingintermediate
- Customer communicationintermediate
- Service coordinationintermediate
- Payroll reviewintermediate
- Sales tax filingintermediate
- Preventative maintenance trackingintermediate
- Proposal and quote draftingintermediate
- Administrative liaisonintermediate
Required Qualifications
- High school diploma or equivalent; associate's degree in business administration or related field preferred (experience)
- 2+ years of experience in billing, service administration, or accounts receivable (experience)
- Proficiency in Microsoft Office Suite, particularly Excel, and billing software (experience)
- Strong organizational skills with attention to detail (experience)
- Excellent communication skills, both written and verbal (experience)
- Ability to multitask in a fast-paced service environment (experience)
- Knowledge of sales tax regulations and payroll processes (experience)
- Proactive problem-solving abilities (experience)
Responsibilities
- Process purchase orders and service billings accurately and timely
- Coordinate closely with the Service Director regarding active and ongoing jobs
- Follow up directly with customers regarding outstanding accounts receivable balances
- Collaborate with accounting staff on vendor invoices related to service operations
- Serve as the primary liaison between service technicians and office/administrative staff
- Assist with monthly sales tax filings related to service activity
- Review weekly service payroll for accuracy prior to HR processing
- Draft preventative maintenance agreements and small job proposals
- Assist with quote creation for both existing and prospective customers
- Track preventative maintenance due dates and coordinate scheduling with technicians
- Perform daily, weekly, and monthly maintenance of service records and documentation
Benefits
- general: Temp-to-hire opportunity with potential for full-time permanent placement
- general: Competitive hourly salary with performance-based conversion to annual pay
- general: Comprehensive benefits package upon hire including health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off and holiday pay
- general: Professional development and training opportunities through Robert Half
- general: Supportive team environment in a growing service department
- general: Flexible work hours and work-life balance initiatives
Tags & Categories
Answer 10 quick questions to check your fit for Operations & Billing Administrator - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Operations & Billing Administrator - Careers at Robert Half
Robert Half
Operations & Billing Administrator - Careers at Robert Half
Job Description
Operations & Billing Administrator - Schenectady, NY
Join Robert Half in connecting top talent with exciting opportunities in Schenectady, New York. We're seeking a meticulous Operations & Billing Administrator for our client's dynamic service department. This temp-to-hire position offers a pathway to permanent employment, making it ideal for professionals looking to advance in service operations, billing, and administrative coordination. Located in the heart of Schenectady, NY, this role supports essential service workflows, ensuring seamless communication between technicians, customers, and office teams.
About the Role
As the Operations & Billing Administrator, you'll be the backbone of the service department, handling everything from billing accuracy to customer follow-ups and technician coordination. This position demands a proactive individual who thrives in a fast-paced environment, managing multiple priorities while maintaining precision in financial and operational records. With Robert Half's expertise in staffing, you'll benefit from our extensive network and support throughout your placement. Perfect for those with experience in accounts receivable, service administration, or office management in industries like manufacturing, HVAC, or field services. Schenectady's vibrant community and proximity to Albany provide an excellent quality of life, combined with career growth potential.
Key Responsibilities
Your day-to-day will involve a diverse set of tasks critical to service operations success:
- Accurate Billing & Financial Processing: Handle purchase orders, service billings, and vendor invoices with precision and timeliness, collaborating with accounting teams.
- Customer & AR Management: Proactively follow up on outstanding accounts receivable, fostering strong customer relationships and ensuring timely payments.
- Service Coordination: Act as the vital link between service technicians, the Service Director, and office staff, tracking jobs, scheduling preventative maintenance, and managing due dates.
- Administrative Support: Review weekly service payroll for accuracy, assist with monthly sales tax filings, and maintain comprehensive daily, weekly, and monthly service records.
- Business Development Assistance: Draft preventative maintenance agreements, small job proposals, and support quote creation for both existing clients and prospects to drive revenue growth.
These responsibilities highlight the role's impact on operational efficiency and customer satisfaction, positioning you as a key player in the team's success.
Required Qualifications
To excel in this Operations & Billing Administrator role, candidates should possess:
- High school diploma required; associate's or bachelor's degree in business, accounting, or administration preferred.
- At least 2 years of hands-on experience in billing, invoicing, accounts receivable, or service department administration.
- Proficiency in Microsoft Excel, Word, and billing/ERP software; QuickBooks or similar experience is a plus.
- Exceptional organizational skills, attention to detail, and the ability to manage multiple tasks under deadlines.
- Strong interpersonal skills for liaising with technicians, customers, and internal teams.
- Familiarity with sales tax compliance, payroll processes, and service contract management.
- Proven track record of proactive problem-solving and customer service excellence.
Robert Half prioritizes diverse, skilled candidates ready to contribute immediately.
Why Join Us?
Partner with Robert Half for unparalleled career support and placement success. This temp-to-hire role offers a competitive salary around $24/hour (approximately $50,000 annually), with full benefits upon conversion including health insurance, 401(k), PTO, and professional growth opportunities. Work in Schenectady, NY's thriving business scene, enjoying a collaborative culture focused on innovation and teamwork. Stand out in the job market with our SEO-optimized postings reaching thousands. Keywords like 'billing administrator jobs Schenectady NY,' 'service operations careers,' and 'accounts receivable roles' make this opportunity highly visible. Apply now to elevate your career with Robert Half—where top talent meets top opportunities. (Word count: 728)
Locations
- Schenectady, New York, United States
Salary
49,968 - 49,968 USD / yearly
48,000 - 55,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Billing and invoicingintermediate
- Accounts receivable managementintermediate
- Purchase order processingintermediate
- Customer communicationintermediate
- Service coordinationintermediate
- Payroll reviewintermediate
- Sales tax filingintermediate
- Preventative maintenance trackingintermediate
- Proposal and quote draftingintermediate
- Administrative liaisonintermediate
Required Qualifications
- High school diploma or equivalent; associate's degree in business administration or related field preferred (experience)
- 2+ years of experience in billing, service administration, or accounts receivable (experience)
- Proficiency in Microsoft Office Suite, particularly Excel, and billing software (experience)
- Strong organizational skills with attention to detail (experience)
- Excellent communication skills, both written and verbal (experience)
- Ability to multitask in a fast-paced service environment (experience)
- Knowledge of sales tax regulations and payroll processes (experience)
- Proactive problem-solving abilities (experience)
Responsibilities
- Process purchase orders and service billings accurately and timely
- Coordinate closely with the Service Director regarding active and ongoing jobs
- Follow up directly with customers regarding outstanding accounts receivable balances
- Collaborate with accounting staff on vendor invoices related to service operations
- Serve as the primary liaison between service technicians and office/administrative staff
- Assist with monthly sales tax filings related to service activity
- Review weekly service payroll for accuracy prior to HR processing
- Draft preventative maintenance agreements and small job proposals
- Assist with quote creation for both existing and prospective customers
- Track preventative maintenance due dates and coordinate scheduling with technicians
- Perform daily, weekly, and monthly maintenance of service records and documentation
Benefits
- general: Temp-to-hire opportunity with potential for full-time permanent placement
- general: Competitive hourly salary with performance-based conversion to annual pay
- general: Comprehensive benefits package upon hire including health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off and holiday pay
- general: Professional development and training opportunities through Robert Half
- general: Supportive team environment in a growing service department
- general: Flexible work hours and work-life balance initiatives
Tags & Categories
Answer 10 quick questions to check your fit for Operations & Billing Administrator - Careers at Robert Half @ Robert Half.
Related Books and Jobs