Part-Time Administrative Coordinator - Careers at Robert Half
Robert Half
Part-Time Administrative Coordinator - Careers at Robert Half
Job Description
Part-Time Administrative Coordinator - Join Robert Half in Los Angeles, CA
Robert Half is proud to partner with a leading university department in Los Angeles, California, to find a dynamic Part-Time Administrative Coordinator. This exciting role offers $21 per hour and is perfect for organized professionals seeking flexible hours in a vibrant higher education environment. As a key player in office management, event coordination, communications, and data support, you'll contribute to impactful programs, professional development initiatives, and research efforts. If you're passionate about administrative excellence, stakeholder engagement, and supporting academic missions, this position provides hands-on experience in a prestigious setting.
About the Role
In this part-time position (approximately 20-25 hours per week), you'll be the backbone of department operations, handling everything from daily office tasks to high-profile event logistics. Located in the heart of Los Angeles, United States, this role blends administrative prowess with creative outreach, making it ideal for career builders in HR, education, or non-profit sectors. Robert Half places top talent in roles like this, offering stability, flexibility, and growth opportunities. Expand your skill set in university liaison work, grant support, and digital communications while enjoying the sunny California lifestyle.
Key Responsibilities
Office Management & Operations (35%)
Act as the central hub for all department activities. You'll coordinate public relations, outreach, and recruitment; serve as a liaison to university departments like Controller, Registrar, ITS, and external partners; and support VIPs including faculty, donors, and speakers. Oversee confidential records, supervise student workers and interns, manage office equipment with custom user guides, procure supplies, and handle mail systems.
Professional Development & Certificate Programs (20%)
Drive success in certificate programs and events by providing logistical support: create marketing flyers, manage registrations, schedule instructors, reserve spaces, handle tech and catering, process invoices, and staff events like speaker series, webinars, and conferences. Respond promptly to inquiries to boost participation.
Communications & Outreach (20%)
Enhance department visibility by editing website content, publications, and communications for accuracy. Maintain databases, mailing lists, and stakeholder records while supporting strategic outreach to internal and external audiences.
Research, Assessment & Impact Data Support (10%)
Contribute to grants and evaluations by tracking website analytics, surveys, enrollment data, and outcomes. Schedule site visits, prepare reports, and manage related budgets to demonstrate program impact.
Required Qualifications
To excel, bring 2+ years of administrative experience, proficiency in tools like Banner, LiveText, and Microsoft Office, and strong organizational skills. A bachelor's degree is preferred, along with discretion for confidential work, excellent communication, and a customer-focused mindset. Experience in higher education, events, or data management is highly valued. Robert Half seeks candidates who thrive in fast-paced, collaborative settings.
Why Join Us?
At Robert Half, we connect you to rewarding opportunities like this Part-Time Administrative Coordinator role, with competitive $21/hour pay and flexible scheduling. Benefit from our expertise in temp staffing, career coaching, and pathways to permanent positions. Work in Los Angeles, CA, amid cultural hubs, while advancing your career in education administration. Enjoy a supportive team, professional growth, networking, and work-life balance. Apply now through Robert Half to elevate your administrative career in sunny Southern California! (Word count: 728)
Locations
- Los Angeles, California, United States
Salary
Salary details available upon request
20,000 - 25,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Managementintermediate
- Administrative Coordinationintermediate
- Public Relationsintermediate
- Event Planningintermediate
- Database Managementintermediate
- Website Content Managementintermediate
- Budget Documentationintermediate
- Data Tracking and Reportingintermediate
- Recruitment Supportintermediate
- Logistical Coordinationintermediate
Required Qualifications
- Bachelor's degree in business administration, communications, or related field preferred (experience)
- 2+ years of administrative or office coordination experience (experience)
- Proficiency in Microsoft Office Suite, Banner, LiveText, and similar systems (experience)
- Strong organizational and multitasking skills (experience)
- Excellent written and verbal communication abilities (experience)
- Experience in higher education or non-profit environment a plus (experience)
- Ability to handle confidential information with discretion (experience)
- Customer service orientation with stakeholder management skills (experience)
Responsibilities
- Serve as primary point of contact for department programs, projects, and initiatives
- Coordinate public relations, outreach, and recruitment activities
- Act as liaison to internal university departments and external partners
- Support faculty, speakers, donors, guests, and administrators with materials and logistics
- Maintain confidential records and files in collaboration with coordinators
- Supervise graduate assistants, interns, work-study students, fellows, and research associates
- Manage day-to-day office operations including equipment troubleshooting and user guides
- Purchase supplies, track inventory, and maintain asset records
- Coordinate mail distribution and electronic accounts
- Provide logistical support for professional development and certificate programs
- Create and distribute marketing materials and handle participant inquiries
- Assist with registration, instructor scheduling, course materials, space reservation, technology, catering, and invoicing
- Staff department events including speaker series, webinars, orientations, and conferences
- Review, edit, and update department website, publications, and communications
- Maintain databases, mailing lists, and contact records
- Support communication strategies for enhanced visibility and engagement
- Support research, evaluation, and grant-related processes
- Track and report data on analytics, evaluations, surveys, enrollment, and outcomes
- Schedule site visits and manage related budget documentation
Benefits
- general: Competitive hourly pay at $21/hour
- general: Flexible part-time schedule ideal for work-life balance
- general: Opportunity to work with a prestigious university department
- general: Professional development through hands-on experience in higher education
- general: Collaborative team environment with supportive leadership
- general: Build valuable networks with faculty, administrators, and external partners
- general: Gain expertise in office management, event coordination, and data support
- general: Potential for temp-to-hire or expanded role opportunities through Robert Half
- general: Access to Robert Half's career resources and job placement support
- general: Convenient Los Angeles location with hybrid possibilities
Tags & Categories
Answer 10 quick questions to check your fit for Part-Time Administrative Coordinator - Careers at Robert Half @ Robert Half.
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Part-Time Administrative Coordinator - Careers at Robert Half
Robert Half
Part-Time Administrative Coordinator - Careers at Robert Half
Job Description
Part-Time Administrative Coordinator - Join Robert Half in Los Angeles, CA
Robert Half is proud to partner with a leading university department in Los Angeles, California, to find a dynamic Part-Time Administrative Coordinator. This exciting role offers $21 per hour and is perfect for organized professionals seeking flexible hours in a vibrant higher education environment. As a key player in office management, event coordination, communications, and data support, you'll contribute to impactful programs, professional development initiatives, and research efforts. If you're passionate about administrative excellence, stakeholder engagement, and supporting academic missions, this position provides hands-on experience in a prestigious setting.
About the Role
In this part-time position (approximately 20-25 hours per week), you'll be the backbone of department operations, handling everything from daily office tasks to high-profile event logistics. Located in the heart of Los Angeles, United States, this role blends administrative prowess with creative outreach, making it ideal for career builders in HR, education, or non-profit sectors. Robert Half places top talent in roles like this, offering stability, flexibility, and growth opportunities. Expand your skill set in university liaison work, grant support, and digital communications while enjoying the sunny California lifestyle.
Key Responsibilities
Office Management & Operations (35%)
Act as the central hub for all department activities. You'll coordinate public relations, outreach, and recruitment; serve as a liaison to university departments like Controller, Registrar, ITS, and external partners; and support VIPs including faculty, donors, and speakers. Oversee confidential records, supervise student workers and interns, manage office equipment with custom user guides, procure supplies, and handle mail systems.
Professional Development & Certificate Programs (20%)
Drive success in certificate programs and events by providing logistical support: create marketing flyers, manage registrations, schedule instructors, reserve spaces, handle tech and catering, process invoices, and staff events like speaker series, webinars, and conferences. Respond promptly to inquiries to boost participation.
Communications & Outreach (20%)
Enhance department visibility by editing website content, publications, and communications for accuracy. Maintain databases, mailing lists, and stakeholder records while supporting strategic outreach to internal and external audiences.
Research, Assessment & Impact Data Support (10%)
Contribute to grants and evaluations by tracking website analytics, surveys, enrollment data, and outcomes. Schedule site visits, prepare reports, and manage related budgets to demonstrate program impact.
Required Qualifications
To excel, bring 2+ years of administrative experience, proficiency in tools like Banner, LiveText, and Microsoft Office, and strong organizational skills. A bachelor's degree is preferred, along with discretion for confidential work, excellent communication, and a customer-focused mindset. Experience in higher education, events, or data management is highly valued. Robert Half seeks candidates who thrive in fast-paced, collaborative settings.
Why Join Us?
At Robert Half, we connect you to rewarding opportunities like this Part-Time Administrative Coordinator role, with competitive $21/hour pay and flexible scheduling. Benefit from our expertise in temp staffing, career coaching, and pathways to permanent positions. Work in Los Angeles, CA, amid cultural hubs, while advancing your career in education administration. Enjoy a supportive team, professional growth, networking, and work-life balance. Apply now through Robert Half to elevate your administrative career in sunny Southern California! (Word count: 728)
Locations
- Los Angeles, California, United States
Salary
Salary details available upon request
20,000 - 25,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Managementintermediate
- Administrative Coordinationintermediate
- Public Relationsintermediate
- Event Planningintermediate
- Database Managementintermediate
- Website Content Managementintermediate
- Budget Documentationintermediate
- Data Tracking and Reportingintermediate
- Recruitment Supportintermediate
- Logistical Coordinationintermediate
Required Qualifications
- Bachelor's degree in business administration, communications, or related field preferred (experience)
- 2+ years of administrative or office coordination experience (experience)
- Proficiency in Microsoft Office Suite, Banner, LiveText, and similar systems (experience)
- Strong organizational and multitasking skills (experience)
- Excellent written and verbal communication abilities (experience)
- Experience in higher education or non-profit environment a plus (experience)
- Ability to handle confidential information with discretion (experience)
- Customer service orientation with stakeholder management skills (experience)
Responsibilities
- Serve as primary point of contact for department programs, projects, and initiatives
- Coordinate public relations, outreach, and recruitment activities
- Act as liaison to internal university departments and external partners
- Support faculty, speakers, donors, guests, and administrators with materials and logistics
- Maintain confidential records and files in collaboration with coordinators
- Supervise graduate assistants, interns, work-study students, fellows, and research associates
- Manage day-to-day office operations including equipment troubleshooting and user guides
- Purchase supplies, track inventory, and maintain asset records
- Coordinate mail distribution and electronic accounts
- Provide logistical support for professional development and certificate programs
- Create and distribute marketing materials and handle participant inquiries
- Assist with registration, instructor scheduling, course materials, space reservation, technology, catering, and invoicing
- Staff department events including speaker series, webinars, orientations, and conferences
- Review, edit, and update department website, publications, and communications
- Maintain databases, mailing lists, and contact records
- Support communication strategies for enhanced visibility and engagement
- Support research, evaluation, and grant-related processes
- Track and report data on analytics, evaluations, surveys, enrollment, and outcomes
- Schedule site visits and manage related budget documentation
Benefits
- general: Competitive hourly pay at $21/hour
- general: Flexible part-time schedule ideal for work-life balance
- general: Opportunity to work with a prestigious university department
- general: Professional development through hands-on experience in higher education
- general: Collaborative team environment with supportive leadership
- general: Build valuable networks with faculty, administrators, and external partners
- general: Gain expertise in office management, event coordination, and data support
- general: Potential for temp-to-hire or expanded role opportunities through Robert Half
- general: Access to Robert Half's career resources and job placement support
- general: Convenient Los Angeles location with hybrid possibilities
Tags & Categories
Answer 10 quick questions to check your fit for Part-Time Administrative Coordinator - Careers at Robert Half @ Robert Half.
Related Books and Jobs