About the Payroll Administrator Role at Robert Half

Robert Half is seeking a meticulous and experienced Payroll Administrator to join our client's dynamic team in Fremont, California. This pivotal full-time position plays a crucial role in managing comprehensive payroll operations for a workforce of approximately 240 employees, including 100 contract staff. As a Payroll Administrator, you will ensure seamless full-cycle payroll processing, maintain strict compliance with multi-state regulations, and handle critical account reconciliations. Located in the heart of Silicon Valley, this opportunity offers exposure to cutting-edge financial systems like ADP Workforce Now and NetSuite, making it ideal for professionals passionate about payroll management, financial accuracy, and regulatory compliance.

In this role, you'll oversee all aspects of payroll from data entry to final disbursements, while also managing ancillary tasks such as business license renewals, sales tax monitoring, and insurance documentation. Fremont, CA, known for its innovative tech ecosystem and proximity to major Bay Area hubs, provides an exciting backdrop for career growth. If you thrive in fast-paced environments and have a proven track record in multi-state payroll, this position at Robert Half offers stability, competitive compensation around $90,000 annually, and long-term potential.

Key Responsibilities

• Execute full-cycle payroll processing for 240 employees, ensuring precision and timeliness.
• Navigate complex multi-state payroll regulations to maintain full compliance across jurisdictions.
• Perform detailed reconciliations of credit card transactions, bank statements, and general ledger balances.
• Verify payroll data integrity, swiftly resolving any discrepancies to prevent errors.
• Manage payments reconciliation, guaranteeing accurate and prompt employee compensation.
• Oversee maintenance and renewal of business licenses, track sales tax obligations, and manage insurance paperwork.
• Leverage ADP Workforce Now and NetSuite for efficient payroll execution and insightful financial reporting.
• Generate comprehensive reports on payroll activities and reconciliations for executive review.
• Partner with HR, finance, and other departments to resolve inquiries and deliver exceptional support.
• Uphold strict adherence to internal policies and federal/state government regulations.

Required Qualifications for Success

To excel as our Payroll Administrator in Fremont, CA, candidates must bring hands-on experience in high-volume payroll environments. Key qualifications include proficiency in ADP Workforce Now and NetSuite, deep understanding of multi-state compliance, and expertise in account reconciliations. A detail-oriented mindset is non-negotiable, as is the ability to handle sensitive financial data with utmost accuracy.

Essential Skills and Experience

• 3+ years in payroll administration, ideally with 200+ employee headcounts.
• Expertise in full-cycle payroll and multi-state tax regulations.
• Advanced skills in ADP Workforce Now, NetSuite, and Excel for reporting.
• Proven track record in reconciliations (credit cards, banks, ledgers).
• Familiarity with business licensing, sales tax, and insurance compliance.
• Strong analytical abilities to identify and correct payroll discrepancies.
• Excellent communication skills for cross-functional collaboration.
• Bachelor's degree in Accounting, Finance, or related field preferred; certifications like CPP or FPC a plus.

This role demands a proactive professional who can balance multiple priorities while driving operational efficiency. Robert Half values candidates with a commitment to accuracy and continuous improvement in payroll processes.

Why Join Robert Half in Fremont, CA?

Joining Robert Half as a Payroll Administrator means becoming part of a renowned leader in financial staffing and advisory services. We offer a supportive environment with robust benefits, including competitive $90,000 salary, comprehensive health coverage, 401(k) matching, generous PTO, and professional development programs. Work in vibrant Fremont, California, with access to Silicon Valley's innovation hub, excellent public transit, and a high quality of life. Our client provides modern offices, flexible scheduling options, and opportunities for advancement in payroll and finance careers.

Robert Half is committed to diversity, equity, and inclusion, fostering a workplace where your expertise in payroll administration can thrive. Apply today to secure your role in this essential position and contribute to a company's financial success. Search terms: Payroll Administrator jobs Fremont CA, ADP payroll specialist, multi-state payroll compliance careers, NetSuite payroll roles Silicon Valley.