About the Payroll Administrator Role

Robert Half is excited to partner with a dynamic client in the West Allis area of Milwaukee, Wisconsin, to recruit a skilled Payroll Administrator for a permanent, full-time position. This critical role involves overseeing full-cycle weekly payroll processing for a multi-location business with multiple legal entities. As the Payroll Administrator, you will ensure timely, accurate payroll delivery while upholding strict compliance with federal, state, and local regulations. This position demands exceptional organizational skills, meticulous attention to detail, and an unwavering commitment to confidentiality in handling sensitive employee data.

In this role, you'll be the backbone of the company's compensation operations, managing everything from new hire onboarding to termination processing. The ideal candidate thrives in a fast-paced environment, adeptly handling weekly payroll cycles that include complex calculations for earnings, deductions, overtime, bonuses, and paid time off. With Milwaukee's competitive job market for finance and HR professionals, this opportunity stands out for its stability and growth potential through a reputable Robert Half partnership.

Key Responsibilities

Payroll Processing and Data Management

• Process weekly payroll for multiple legal entities, accurately calculating earnings, deductions, tax withholdings, overtime, PTO, bonuses, and other compensation.
• Maintain and update comprehensive employee payroll records from new hire onboarding through termination, ensuring all data is current and compliant.
• Prepare, input, and rigorously validate payroll data to prevent errors and discrepancies.

Compliance and Reporting

• Guarantee payroll practices align with federal, state (including Wisconsin-specific laws), and local regulations, while staying proactive on regulatory updates.
• Generate detailed financial reports, payroll summaries, and statements for management review.
• Support monthly, quarterly, and year-end calculations for bonuses and salary-based compensation.
• Maintain precise records of tax documents, wage summaries, and data retention per legal policies.

Vendor and Agency Coordination

• Collaborate with third-party vendors like benefits providers and liaise with government agencies for seamless tax filings and payments.
• Manage additional duties including workers' compensation claims, unemployment reporting, and OSHA compliance requirements.

These responsibilities highlight the Payroll Administrator's pivotal role in operational efficiency and risk mitigation for a growing multi-location enterprise.

Required Qualifications

To excel as our Payroll Administrator in Milwaukee, WI, candidates should possess:

• Proven experience in full-cycle payroll processing, preferably weekly cycles for multi-entity operations.
• Strong knowledge of payroll compliance, including FLSA, IRS regulations, Wisconsin state labor laws, and local ordinances.
• Excellent organizational skills with a track record of maintaining confidentiality and 100% accuracy in high-volume data handling.
• Proficiency in payroll software (e.g., ADP, Paychex, or similar), Microsoft Excel for reporting, and HRIS systems.
• Ability to interpret and apply evolving regulatory changes impacting payroll.
• Experience partnering with vendors for benefits administration, tax filings, workers' comp, unemployment, and OSHA.
• High school diploma required; associate's or bachelor's in accounting, HR, or related field preferred.
• 2+ years in payroll administration; CPP or FPC certification is a plus.

Robert Half seeks candidates who are detail-oriented, proactive problem-solvers ready to contribute to a collaborative team in the heart of Wisconsin's vibrant business community.

Why Join Us?

This permanent Payroll Administrator position offers more than just a job—it's a career-launching opportunity with a West Allis-based client supported by Robert Half's expertise. Enjoy a competitive salary around $55,000 annually, plus a comprehensive benefits package including full medical, dental, and vision coverage, generous paid time off, paid holidays, and a robust 401k with employer match. Work in a supportive environment that values work-life balance, professional development, and long-term stability.

Milwaukee, Wisconsin, provides an ideal backdrop with its thriving economy, lakeside living, and proximity to cultural hotspots. Join Robert Half's network of top talent and elevate your payroll career while ensuring a multi-location business runs smoothly. Apply today for this rewarding full-time role and become part of a team committed to excellence!

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