About the Payroll Assistant Role at Robert Half

Robert Half is thrilled to present an exciting opportunity for a detail-oriented Payroll Assistant in the heart of Santa Clara, California. As a global leader in professional staffing and consulting services, Robert Half connects top talent with innovative companies seeking expertise in finance, accounting, and administrative roles. This Payroll Assistant position offers a dynamic entry into payroll management, focusing on certified payroll compliance, employee onboarding, and precise financial reporting for a mid-sized team of approximately 50 employees. Ideal for professionals passionate about payroll accuracy, prevailing wage regulations, and ADP systems, this role combines hands-on payroll processing with essential administrative support.

In Santa Clara, CA—a hub for tech innovation and business growth—this position supports construction or project-based firms requiring strict adherence to California's Department of Industrial Relations (DIR) standards and Labor Compliance Program (LCP) Tracker reporting. With a competitive hourly rate of $25, this full-time temporary-to-hire role provides stability, growth potential, and exposure to high-demand skills like job cost tracking and audit preparation. If you're searching for Payroll Assistant jobs in Santa Clara, CA, or certified payroll careers in California, this opportunity at Robert Half stands out for its blend of routine precision and regulatory expertise.

Key Responsibilities

As a Payroll Assistant, you'll play a pivotal role in ensuring seamless payroll operations. Your daily tasks will include reviewing daily time records for accuracy and completeness, processing payroll documents, and handling bi-weekly payroll runs for 50 employees. You'll report Certified Payroll directly to LCP Tracker and upload files to DIR, while monitoring electronic payment systems and paycheck distribution to avoid disruptions.

Additional duties involve maintaining confidential personnel files, tracking salary changes, PTO balances, and monitoring prevailing wage rates, compensations, and deductions. Compliance is key—you'll ensure adherence to ADP Retirement requirements and update job cost and payroll expense spreadsheets using advanced Excel functions. When audits arise, you'll run comprehensive reports swiftly. Onboarding new hires and offboarding departing employees will also fall under your purview, along with other ad-hoc tasks to support the team's efficiency.

Required Qualifications for Success

To excel as our Payroll Assistant, bring 1-2 years of payroll experience, preferably in construction or union environments familiar with certified payroll. Proficiency in ADP Workforce Now, LCP Tracker, and DIR portals is essential, alongside strong knowledge of California prevailing wage laws. You'll need exceptional attention to detail to spot discrepancies in time records, a solid grasp of electronic payment processing, and organizational skills to manage personnel files securely.

Technical skills should include advanced Microsoft Excel for spreadsheet maintenance and report generation, plus familiarity with job costing tools. A high school diploma is required; an associate's degree in accounting or HR is a plus. Soft skills like discretion with sensitive data, proactive problem-solving, and adaptability to 'other tasks as needed' are crucial. Robert Half prioritizes candidates who thrive in fast-paced settings, ensuring compliance while delivering accurate payroll every cycle.

Why Join Robert Half in Santa Clara, CA?

Joining Robert Half means more than a job—it's a launchpad for your career in payroll and finance. Enjoy a supportive environment with competitive benefits including health insurance, 401(k) matching, PTO, and professional development. Our vast network opens doors to permanent roles, and you'll gain invaluable experience in certified payroll—a niche skill boosting your resume for future Payroll Specialist or HR Payroll Manager positions.

Santa Clara's vibrant tech scene offers networking perks, work-life balance, and proximity to Silicon Valley opportunities. Robert Half's reputation for excellence ensures you're backed by industry leaders. Apply now for this Payroll Assistant role and elevate your career with us—where precision meets opportunity in the Bay Area's premier staffing firm. Keywords: Payroll Assistant Santa Clara, Certified Payroll Jobs CA, ADP Payroll Careers.