About the Payroll Clerk Role at Robert Half

Robert Half, a global leader in professional staffing and consulting services, is seeking a dedicated Payroll Clerk to join our dynamic team in Minneapolis, Minnesota. This full-time position offers an exciting opportunity for a detail-oriented professional passionate about payroll processing, tax compliance, and ensuring seamless financial operations for our clients. As a Payroll Clerk, you will play a critical role in managing end-to-end payroll functions in a fast-paced environment, supporting businesses across various industries with accurate and timely payroll services. With our commitment to excellence and innovation in human resources solutions, you'll contribute to helping companies thrive while advancing your career in payroll management.

In this role, you'll leverage your expertise in payroll systems, federal and state tax regulations, and employee data management to deliver precise results. Minneapolis, known as the 'City of Lakes' and a hub for finance and professional services, provides the perfect backdrop for this position, offering a vibrant professional community and ample growth opportunities. If you excel in organizational tasks, multitasking, and maintaining compliance with evolving tax laws, this Payroll Clerk job at Robert Half is your chance to shine.

Key Responsibilities

• Accurately process bi-weekly and monthly payroll for multiple clients, including generating paystubs, printing paychecks, and facilitating direct deposits using advanced payroll software.
• Maintain and update employee and client files with meticulous attention to detail, ensuring all records are current and compliant with data privacy standards like GDPR and CCPA where applicable.
• Calculate, withhold, and process federal, state, and local payroll taxes, including social security, Medicare, and unemployment insurance, to guarantee full compliance.
• Prepare comprehensive payroll reports, reconciliations, and documentation required for internal audits, third-party verifications, benefits enrollments, and year-end closings.
• File and remit monthly, quarterly, and annual payroll taxes promptly through electronic systems like EFTPS, avoiding penalties and interest.
• Complete and submit essential tax forms such as Form 940 (FUTA), Form 941 (quarterly federal tax return), W-2/W-3 summaries, and 1099 forms for independent contractors.
• Respond to payroll-related inquiries from employees, managers, and clients with professionalism, resolving discrepancies and issues swiftly to maintain satisfaction.
• Stay abreast of all applicable tax and wage laws, including minimum wage updates, overtime regulations, and garnishments, while performing daily payroll tasks.
• Collaborate with HR teams to support new hire onboarding, terminations, and benefits deductions, ensuring seamless payroll integration.
• Assist in payroll system testing, upgrades, and process improvements to enhance efficiency and accuracy.

Required Qualifications for Payroll Clerk

To succeed as a Payroll Clerk at Robert Half, candidates must bring proven experience and a strong skill set tailored to high-volume payroll environments. We prioritize individuals who demonstrate:

• 2+ years of hands-on experience in payroll processing, preferably in a multi-client or staffing agency setting.
• In-depth knowledge of U.S. payroll tax regulations, including federal (IRS), state (Minnesota Department of Revenue), and local requirements.
• Proficiency with payroll software such as ADP, Paychex, Ceridian, or UKG, alongside Microsoft Excel for reporting and analysis.
• Exceptional attention to detail and organizational skills to handle complex data with 100% accuracy under tight deadlines.
• Strong communication skills, both written and verbal, for interacting with diverse stakeholders.
• Ability to multitask in a fast-paced environment while maintaining composure and prioritizing tasks effectively.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred; relevant certifications like CPP (Certified Payroll Professional) or FPC are a plus.
• Familiarity with audit processes, tax filing portals, and compliance tools to mitigate risks.

Robert Half values diversity and inclusion, encouraging applications from candidates with varied backgrounds who can bring fresh perspectives to our payroll operations.

Why Join Robert Half as a Payroll Clerk?

Joining Robert Half means becoming part of a Fortune 500 company renowned for its employee-centric culture and industry-leading benefits. We offer a competitive salary range of $55,000 annually, with opportunities for bonuses based on performance. Our comprehensive benefits package includes medical, dental, and vision insurance; a generous 401(k) match; paid vacation, sick days, and holidays; and flexible work arrangements to support work-life balance.

At Robert Half, professional growth is paramount. You'll have access to ongoing training, certifications reimbursement, mentorship programs, and clear paths for advancement into senior payroll roles, payroll supervisor positions, or even management. Our Minneapolis office fosters a collaborative atmosphere with modern facilities, team-building events, and community involvement initiatives. By choosing Robert Half, you're not just filling a Payroll Clerk role—you're investing in a career where your skills in payroll processing, tax expertise, and organizational prowess will be recognized and rewarded.

Apply today to elevate your career in Minneapolis, Minnesota, and contribute to Robert Half's mission of connecting talented professionals with rewarding opportunities. We look forward to welcoming you to our team!