Property Administrative Assistant - Join Robert Half in Tinton Falls, NJ

Are you a detail-oriented professional with a passion for property management? Robert Half is proud to partner with a leading property management firm seeking a Property Administrative Assistant in Tinton Falls, New Jersey. This full-time role offers a competitive salary of $50,000 - $55,000 annually, plus comprehensive benefits. If you thrive in fast-paced environments, excel at multitasking, and enjoy supporting property managers, vendors, and homeowners, this opportunity is for you. Discover rewarding property administrative assistant careers at Robert Half today.

About the Role

As a Property Administrative Assistant, you will be the backbone of smooth operations across multiple properties in the Tinton Falls area. Reporting to property managers, you will handle essential administrative tasks that keep everything running seamlessly. From responding to homeowner maintenance requests to processing vendor invoices and tracking insurance renewals, your organizational skills will directly impact resident satisfaction and operational efficiency. This position is ideal for candidates with experience in real estate administration, HOA management, or general office support. Located in vibrant Tinton Falls, New Jersey, United States, you'll contribute to a team dedicated to excellence in property management services. Robert Half places top talent in roles like this, ensuring your skills shine in a supportive environment.

Key Responsibilities

Your day-to-day duties will be diverse and impactful:

• Compose professional correspondence and distribute it promptly to vendors, contractors, and employees, ensuring clear communication across all channels.
• Handle homeowner maintenance calls with urgency, coordinating swiftly with the maintenance team for quick resolutions and high resident satisfaction.
• Create, monitor, and update work orders using property management software, empowering property managers to track progress effortlessly.
• Process invoices accurately from contractors, utilities, and vendors, meeting all payment deadlines to maintain strong vendor relationships.
• Prepare and dispatch delinquency notices in line with association policies, supporting financial compliance and collections.
• Support resale transactions by assisting property managers and facilitating seamless new owner onboarding with all necessary documentation.
• Track and manage annual insurance policy renewals for properties, preventing coverage lapses and ensuring continuous protection.
• Collaborate with insurance agencies on annual workers’ compensation audits, maintaining meticulous records and compliance.
• Oversee supply ordering and distribution, keeping operations stocked and efficient without excess inventory.

These responsibilities demand a proactive approach, making this role perfect for those seeking growth in property administration careers.

Required Qualifications

To succeed, bring these qualifications to the table:

• Proven administrative experience, ideally 1-2 years in property management, real estate, or HOA settings.
• Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
• Strong communication abilities for interacting with homeowners, vendors, and internal teams.
• Proficiency in Microsoft Office Suite, Google Workspace, and property management software like AppFolio or Yardi.
• Attention to detail for accurate invoice processing, record-keeping, and compliance tasks.
• Customer service mindset to handle maintenance requests and onboarding empathetically.
• Familiarity with insurance processes, audits, and HOA regulations is a plus.
• High school diploma required; associate's degree in business administration preferred.

Robert Half seeks candidates who are reliable, tech-savvy, and eager to contribute to a dynamic team in Tinton Falls, NJ.

Why Join Us

Partner with Robert Half for unparalleled career support in the property management sector. Enjoy a competitive salary range of $50,000 - $55,000, plus robust benefits including medical, dental, vision, life, and long-term disability insurance, 401k with matching, and generous PTO. Work in a collaborative environment where your contributions enhance property operations and resident experiences. Tinton Falls offers a prime location with easy access to beaches, shopping, and commuting routes to NYC and Philadelphia. SEO-optimized job searches for 'property administrative assistant jobs Tinton Falls NJ' lead here—apply now through Robert Half for immediate consideration. Grow your career with us in full-time property admin roles backed by industry expertise. (Word count: 812)