About the Real Estate Legal Assistant Role

Join a prestigious, well-established full-service law firm in the heart of Downtown San Diego as a Real Estate Legal Assistant. This is a rare opportunity to step into the shoes of a retiring transactional legal secretary, supporting a highly respected real estate partner. Robert Half is proud to partner with this firm, known for its stellar reputation throughout the San Diego legal community. If you have proven law firm experience and specialized transactional real estate expertise, this full-time position offers stability, professional growth, and the chance to work on high-impact deals in one of California's most vibrant real estate markets.

Ideal for seasoned legal secretaries with hands-on experience in preparing purchase and sale agreements, escrow documents, and commercial leases, this role demands precision, organization, and deep knowledge of forms like AIA, AIR, and CAR. Pay is highly competitive, with six-figure salaries plausible for candidates who excel in all required duties. Don't miss this chance to advance your career in San Diego's dynamic legal landscape.

Key Responsibilities

As the Real Estate Legal Assistant, you'll play a pivotal role in seamless transaction execution. Your daily tasks will keep the real estate practice running efficiently.

Document Preparation and Transaction Support

• Masterfully prepare core transactional documents, including purchase & sale agreements, escrow instructions, and corporate formation materials—prior experience in this niche is non-negotiable.
• Draft, review, and redline critical contracts like commercial leases to ensure accuracy and compliance.
• Collaborate with title companies to handle preliminary title reports and facilitate smooth escrow closings.
• Assemble comprehensive closing binders for real estate transactions, ensuring all documents are meticulously organized.

Administrative and Client Management

• Proactively monitor the attorney's calendar, providing consistent reminders for deadlines to prevent any oversights.
• Compose professional correspondence and manage email communications with clients and stakeholders.
• Conduct thorough conflict-of-interest checks to safeguard the firm and its clients.
• Utilize DocuSign to efficiently send out contracts for electronic signatures, streamlining the approval process.
• Research and retrieve statements of information from the Secretary of State website for various business entities.
• Prepare and distribute detailed meeting minutes from annual corporate meetings.
• Handle client invoicing with accuracy and timeliness.

Required Qualifications

To thrive in this role, you must bring law firm experience—no exceptions, as emphasized by the attorneys. Key qualifications include:

• Proven track record as a transactional legal secretary in real estate.
• Expertise in AIA (American Institute of Architects), AIR (American Industrial Real Estate Association), and CAR (California Association of Realtors) forms.
• Strong technical skills in document drafting, redlining, and DocuSign.
• Exceptional organizational abilities for calendar management and deadline tracking.
• Research proficiency, particularly with governmental databases like the Secretary of State.
• Impeccable communication for client-facing interactions.
• Attention to detail in high-stakes transactional environments.

Candidates who check all these boxes will be prioritized for top-tier compensation.

Why Join Us?

Robert Half places you with a firm boasting an unmatched reputation in San Diego's legal scene. Enjoy the prestige of supporting a top real estate partner, competitive pay (starting at $80,000, scaling to $100,000+), and a collaborative atmosphere. Located in vibrant Downtown San Diego, California, United States, this role offers work-life balance in a coastal paradise while immersing you in sophisticated real estate transactions. Benefit from career stability, professional development, and the satisfaction of contributing to landmark deals. Apply now through Robert Half to secure your future in legal excellence. With San Diego's booming real estate market, this is your gateway to long-term success.

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