About the Role

Join Robert Half's esteemed legal team in Davenport, Iowa, as a Real Estate Legal Assistant / Transaction Coordinator. This dynamic position supports one or more real estate attorneys in a fast-paced, high-volume practice focused on seamless property transactions. You'll play a pivotal role in preparing closing documents, managing transaction files, coordinating schedules, and acting as the primary point of contact for clients, realtors, lenders, and partners throughout the entire closing process.

Whether you're an experienced real estate assistant with a proven track record or a detail-oriented administrative professional eager to dive into real estate law and transaction coordination, this role offers comprehensive training and support. As you build confidence and proficiency, you'll take on increasing responsibility, growing into a trusted partner for attorneys handling complex deals. Ideal for those passionate about real estate jobs in Davenport, IA, this position combines administrative excellence with legal support in a rewarding environment.

Key Responsibilities

Transaction Coordination & Document Preparation

• Prepare, draft, and meticulously manage closing packets and all related documentation to ensure compliance and accuracy.
• Review title commitments and closing instructions, with hands-on training and attorney guidance to build your expertise.
• Proactively collect, track, and organize essential documents from diverse stakeholders including clients, lenders, realtors, and third parties.
• Maintain precise checklists, timelines, and comprehensive transaction files across a high volume of active real estate matters.

Communication & Client Service

• Serve as the firm's customer service ambassador, delivering professional, positive experiences that build lasting client relationships.
• Act as the central point of contact for buyers, sellers, real estate agents, lenders, and title companies, ensuring smooth communication.
• Efficiently schedule closings and coordinate attorney calendars to keep transactions on track.
• Provide timely status updates and respond to inquiries with clarity, professionalism, and empathy.

Administrative & Operational Support

• Accurately enter and update data in internal systems, closing platforms, and legal software.
• Prepare professional correspondence, engagement letters, and concise file summaries for attorney review.
• Scan, file, and maintain both electronic and physical records in compliance with legal standards.
• Handle post-closing activities, including document recording and distribution of final closing packages.

Required Qualifications

To thrive as a Real Estate Legal Assistant / Transaction Coordinator at Robert Half in Davenport, IA, candidates should demonstrate:

• Prior experience as a real estate assistant or strong administrative background with eagerness to learn real estate transactions.
• Exceptional organizational skills to juggle high-volume files, checklists, and deadlines.
• Superior communication abilities for client-facing interactions and team coordination.
• Proficiency in Microsoft Office, data entry systems, and adaptability to legal closing platforms.
• Impeccable attention to detail for document review and error-free file management.
• Professional demeanor and customer service mindset to represent the firm positively.
• Ability to multitask in a fast-paced legal environment while anticipating attorney needs.
• Basic familiarity with real estate terminology; full training provided for motivated learners.

Why Join Us

At Robert Half, we empower your career in Davenport, Iowa's thriving real estate market. Enjoy comprehensive training to master real estate law and processes, with clear paths for professional growth and increased independence. Success here means organized files, delighted clients, and attorneys who rely on your proactive support.

Benefit from a competitive salary estimated at $45,000-$65,000 annually (based on Davenport, IA market rates), plus opportunities in a supportive team environment. Connect with us today at (563) 359-7535 to discuss your goals and launch your future in real estate legal support. Robert Half is the premier destination for legal assistant jobs, transaction coordinator careers, and administrative roles in Iowa. Apply now and elevate your career! (Word count: 812)