About the Records Clerk - Public Records Administrative Support Role

Join Robert Half in connecting with an exciting opportunity in the heart of Beverly Hills, California. We are seeking a meticulous and reliable Records Clerk to support the City Clerk’s office of a renowned local municipality. This contract position, with strong potential for long-term employment, is perfect for professionals passionate about public service, records management, and administrative excellence. As a Records Clerk, you will be at the forefront of ensuring public records requests are handled efficiently, accurately, and in full compliance with municipal and state regulations, including the California Public Records Act (CPRA). Beverly Hills, known for its iconic status and vibrant community, offers a prestigious setting to contribute meaningfully to city operations.

This role demands a detail-oriented individual who thrives in a fast-paced government environment. You’ll manage everything from request intake to record retrieval across departments, playing a crucial role in transparency and accountability. With Robert Half’s backing, you’ll gain access to top-tier placement services, career coaching, and networking opportunities in public administration. Ideal for those with experience in clerical support, data management, or government offices, this position offers hands-on experience in public records handling, process optimization, and interdepartmental coordination. If you’re ready to impact Beverly Hills’ administrative backbone, apply now through Robert Half Careers.

Key Responsibilities

Core Records Processing Duties

• Review incoming public records requests promptly, assessing them against municipal guidelines, CPRA requirements, and strict deadlines to ensure timely fulfillment.
• Coordinate with various city departments to retrieve necessary documents from physical archives, digital databases, and departmental repositories.

Records Maintenance and Organization

• Maintain impeccable organization of both electronic and physical records, strictly adhering to confidentiality protocols, retention schedules, and destruction policies.
• Log every request, response, and action in centralized systems, creating audit-ready trails for reporting, compliance reviews, and legal purposes.

Communication and Monitoring

• Monitor request statuses proactively, providing clear updates to the City Clerk’s office staff and external requestors via email, phone, or portal systems.
• Facilitate smooth communication between departments, resolving any bottlenecks in record retrieval processes.

Process Improvement and Administrative Support

• Identify inefficiencies in records management workflows and propose actionable enhancements, such as digitization initiatives or streamlined logging procedures.
• Deliver comprehensive administrative support, including filing, photocopying, data entry, scheduling, and other clerical tasks to bolster office efficiency.

Required Qualifications

To excel as a Records Clerk in this Beverly Hills municipality, candidates should possess:

• A high school diploma or GED; an associate’s degree in business administration, records management, or a related field is highly preferred.
• At least 1-2 years of experience in administrative support, records clerk roles, or public sector positions involving data handling and compliance.
• Solid understanding of public records laws, retention policies, and confidentiality standards, with familiarity in California-specific regulations being a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), database software, and electronic document management systems (EDMS).
• Exceptional attention to detail, organizational prowess, and the ability to juggle multiple priorities under deadline pressure.
• Strong interpersonal skills for collaborating with city staff, departments, and the public, coupled with professional written and verbal communication.
• Dependability, ethical mindset, and a proactive approach to problem-solving in a governmental setting.

Robert Half prioritizes candidates with a passion for public service and a track record of accuracy in high-stakes environments.

Why Join Us?

Partnering with Robert Half opens doors to rewarding careers in Beverly Hills’ public sector. Earn a competitive $20/hour while gaining invaluable experience in municipal records management that can lead to permanent roles or advanced positions like Records Supervisor. Enjoy the prestige of working in Beverly Hills, California, United States—a city synonymous with excellence and innovation. Benefit from Robert Half’s comprehensive support, including resume optimization, interview prep, and access to exclusive job networks. This role not only hones skills in compliance, administration, and process improvement but also contributes to community transparency. With potential for extension or conversion to full-time, it’s an ideal launchpad for administrative professionals. Apply today and elevate your career with Robert Half in one of America’s most desirable locations!

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