Sales & Catering Administrative Assistant - Fort Lauderdale, FL

Join Robert Half's esteemed network of hospitality professionals as a Sales & Catering Administrative Assistant in vibrant Fort Lauderdale, Florida. This full-time role is perfect for organized, detail-oriented individuals with a passion for sales support and event coordination in the dynamic hospitality industry. If you're seeking administrative jobs in Fort Lauderdale, sales assistant careers, or catering coordinator positions, this opportunity offers growth, stability, and exposure to high-volume sales environments. Robert Half specializes in placing top talent in roles that drive business success.

About the Role

As the backbone of the sales and catering team, you'll provide essential operational support, ensuring seamless coordination between departments. Located in sunny Fort Lauderdale, FL, this position involves interacting with clients, managing documentation, and facilitating group bookings for hotels and events. Ideal for those with experience in hospitality administration, you'll thrive in a fast-paced setting where your multitasking skills shine. Robert Half clients value proactive assistants who can handle everything from phone inquiries to complex reporting, making this a gateway to long-term career advancement in sales and events.

Key Responsibilities

Your day-to-day will be varied and impactful:

• Coordinate a wide range of staff and operational support activities for sales and catering, serving as a key liaison with other departments to ensure smooth workflows.
• Deliver top-tier administrative and secretarial support, including answering telephones, greeting visitors and walk-ins, and efficiently resolving or referring administrative issues.
• Utilize personal computer skills to compose, edit, and distribute hotel agreements, professional correspondence, memoranda, meeting agendas, and minutes, all while adhering to department policies.
• Collaborate with group sales managers to prepare accurate weekly group room resumes and detailed reports, supporting data-driven decision-making.
• Assist unit management and staff with problem-solving, project planning, and efficient ordering of supplies for the entire catering and sales department.
• Maintain and update critical files, guarantees, and catering menus for sales kits, ensuring all materials are current and accessible.
• Sort, screen, review, and distribute incoming and outgoing mail; compose timely responses to routine written inquiries to maintain excellent client relations.
• Requisition supplies through efficient procurement systems like Buy Efficient, optimizing department resources.
• Handle group room coordination, including securing advance deposits, managing rooming lists, and partnering with the Catering Manager to distribute banquet event order forms promptly.
• Perform additional duties as assigned, demonstrating flexibility and a team-oriented mindset.

Required Qualifications

To excel in this sales administrative assistant role, bring the following:

• High school diploma or GED required; associate's degree in business administration, hospitality, or related field preferred.
• At least 2 years of proven experience in administrative support, ideally within sales, catering, or hotel environments in Fort Lauderdale or similar markets.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation and data management.
• Exceptional organizational skills with the ability to prioritize tasks in a high-pressure setting.
• Strong verbal and written communication skills for client interactions and internal reporting.
• Familiarity with hospitality-specific processes like rooming lists, banquet event orders, and sales kits.
• Demonstrated problem-solving abilities and attention to detail.
• Professional demeanor, discretion with confidential information, and a customer-service focus.

This role demands skills in event planning, office administration, and sales support, making it ideal for career builders in Florida's thriving tourism sector.

Why Join Us

Robert Half offers unparalleled support for your professional journey. Enjoy an estimated salary range of $48,000 - $62,000 annually, based on Fort Lauderdale market rates for similar roles, with opportunities for bonuses and raises. Our benefits package includes comprehensive health coverage, 401(k) matching, generous PTO, and ongoing training to sharpen your skills in SEO-optimized job searches like 'Fort Lauderdale administrative jobs' or 'hospitality sales careers.' Work in a collaborative environment where your contributions directly impact event success and client satisfaction. With Robert Half's national reach, advance to senior roles in sales management or catering operations. Apply now and elevate your career in Fort Lauderdale's hospitality hub!

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