About the Senior Administrative Assistant Role at Robert Half

Are you a highly organized professional with a knack for multitasking and exceptional customer service? Robert Half is seeking a Senior Administrative Assistant to join our client's dynamic property management team in Florence, Kentucky, United States. This exciting contract-to-permanent position offers an hourly rate of $22, providing a pathway to stable, long-term employment in the thriving real estate sector. As a key player in office operations, you'll support tenant relations, financial tracking, and administrative efficiency, making a tangible impact on property management success.

In this role, you'll thrive in a fast-paced environment where no two days are the same. From resolving tenant concerns to managing contracts and software systems like Yardi, your detail-oriented approach will ensure smooth operations. Florence, KY, offers a vibrant community with easy access to Cincinnati's metropolitan amenities, combining small-town charm with big-city opportunities. If you're passionate about administrative excellence and ready to advance your career with Robert Half's renowned support, this is your chance to shine.

Why This Role Stands Out in Property Management

This position is ideal for experienced admins looking to specialize in property management. You'll gain hands-on experience with industry-standard tools, tenant interactions, and compliance processes, building a resume-boosting skill set. Robert Half's contract-to-hire model minimizes risk while maximizing growth potential, with many placements converting to full-time roles complete with comprehensive benefits.

Key Responsibilities

As a Senior Administrative Assistant, your days will be filled with impactful tasks that keep properties running seamlessly. Here's what you'll do:

• Handle incoming tenant calls about maintenance issues, urgent repairs, or general concerns, providing prompt and professional resolutions.
• Prepare, review, and finalize contracts, meticulously checking for accuracy, compliance, and company standards to mitigate risks.
• Leverage Yardi and other software to monitor payment statuses, input data accurately, and generate reports for leadership review.
• Proactively follow up on late or incorrect payments, liaising with the accounting team to expedite collections and maintain cash flow.
• Manage office supplies inventory, ordering essentials and organizing stock to support a productive workspace.
• Process timesheets for maintenance staff, handle tenant bill-back invoices, and submit expense reports with precision.
• Perform monthly meter readings across properties and prepare check requests for timely approvals and payments.
• Prioritize urgent tenant requests amid routine tasks, demonstrating strong time management and problem-solving skills.
• Collaborate closely with property managers, maintenance teams, and accounting staff to foster efficient operations.

These responsibilities demand a blend of technical savvy, interpersonal finesse, and organizational prowess, positioning you as an indispensable team member.

Required Qualifications

To excel as our Senior Administrative Assistant, bring the following to the table:

• 3+ years in administrative support, preferably in property management, real estate, or customer-facing roles.
• Proficiency in Yardi Voyager or similar property management software; quick learner for other systems.
• Exceptional communication skills for tenant interactions, both verbal and written.
• Strong attention to detail for contract reviews, data entry, and financial tracking.
• Ability to juggle multiple priorities in a deadline-driven environment.
• Familiarity with basic accounting principles, invoicing, and payment reconciliation.
• High school diploma required; associate's or bachelor's degree in business administration preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for reporting and correspondence.

Candidates with a proactive mindset and passion for real estate operations will receive top consideration. Robert Half provides training to bridge any gaps, ensuring your success.

Why Join Us at Robert Half?

Partnering with Robert Half means accessing top-tier opportunities backed by industry expertise. This role offers $22/hour with conversion potential to full-time perks like health insurance, 401(k), paid time off, and professional development. Work in Florence, KY's growing property market, contributing to community-focused real estate while advancing your career. Our client boasts a supportive culture emphasizing work-life balance and team collaboration. Join thousands who've launched lasting careers through Robert Half—apply today and elevate your administrative journey in property management!

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