Senior Administrator - Drive Operational Excellence in Hospitality

Join Robert Half in placing top talent with an established hospitality leader in La Jolla, California. As a Senior Administrator, you'll play a pivotal role in supporting operational excellence, enhancing guest experiences, and fostering a collaborative team environment. This full-time position offers a unique opportunity to leverage your administrative expertise in the dynamic hospitality industry, where attention to detail and proactive problem-solving are key to success. With La Jolla's stunning coastal backdrop and thriving tourism scene, this role combines professional growth with an exceptional lifestyle.

About the Role

Our client, a well-regarded company in the hospitality sector, is seeking a highly organized Senior Administrator to oversee critical administrative functions in their San Diego operations. Reporting to leadership, you'll ensure seamless day-to-day operations, from guest services to financial oversight. This position is ideal for seasoned professionals passionate about hospitality administration, offering exposure to high-impact projects, team leadership, and process optimization. If you excel in multitasking, confidential data management, and vendor coordination, this Senior Administrator role in La Jolla, CA, is your chance to make a tangible difference in guest satisfaction and operational efficiency.

Key Responsibilities

As Senior Administrator, your role will be multifaceted, blending operational oversight with strategic support. Here's what you'll do daily:

• Oversee daily administrative operations: Manage guest services support, scheduling, office management, and meticulous record-keeping to keep everything running smoothly.
• Coordinate interdepartmental communications: Facilitate clear workflows across teams, ensuring exceptional customer service and minimal disruptions.
• Handle confidential information: Safeguard sensitive data, draft and manage contracts, and nurture key vendor relationships.
• Prepare executive materials: Create detailed reports, compelling presentations for leadership, and organize impactful team meetings and training sessions.
• Support financial operations: Assist with budgeting, process invoices, and track expenses across multiple hospitality projects.
• Lead and mentor staff: Supervise junior administrative team members, provide guidance, and foster professional development.
• Drive improvements: Identify inefficiencies, contribute to process enhancement initiatives, and assist in implementing new administrative policies.

These responsibilities position you at the heart of the organization, directly influencing guest experiences and team performance in the competitive hospitality landscape.

Required Qualifications

To succeed as a Senior Administrator with our hospitality client, you'll need a robust blend of experience, skills, and a service-oriented mindset:

• Minimum 5+ years in senior administrative roles, ideally within hospitality, tourism, or service industries.
• Demonstrated expertise in managing confidential information, contracts, and vendor relations.
• Exceptional organizational skills with proven ability to juggle multiple priorities in a fast-paced setting.
• Strong communication skills, both written and verbal, for interdepartmental coordination and leadership reporting.
• Proficiency in Microsoft Office Suite, Google Workspace, and administrative software; experience with hospitality management systems a plus.
• Supervisory experience, including mentoring junior staff and leading small teams.
• Solid understanding of budgeting, invoice processing, and expense management.
• Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
• Ability to work onsite in La Jolla, CA, with flexibility for occasional events or peak seasons.

Candidates with a track record in process improvement and a passion for guest-centric operations will stand out. Robert Half specializes in matching top administrative talent like you with rewarding hospitality careers.

Why Join Us?

Partnering with Robert Half means accessing premier opportunities in La Jolla's hospitality scene. Our client offers a supportive culture emphasizing work-life balance, professional growth, and community impact. Enjoy competitive compensation estimated at $75,000-$95,000 annually (based on experience), comprehensive benefits including health insurance, 401(k) matching, PTO, and hospitality perks. Thrive in La Jolla's picturesque setting, with proximity to beaches, upscale dining, and cultural attractions. This Senior Administrator role provides stability, advancement potential, and the satisfaction of elevating guest and team experiences. Apply through Robert Half today to elevate your career in hospitality administration!

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