About the Senior Legal Administrative Assistant Role

Join a leading organization in San Jose, California, as a Senior Legal Administrative Assistant. This full-time, in-office position offers an exciting opportunity to provide advanced paralegal and administrative support to a busy legal department focused on corporate governance, contract management, and comprehensive legal operations. If you have 15+ years of experience as a Senior Legal Assistant or Paralegal, this role is your chance to elevate your career in a dynamic environment. Experience in the energy, utilities, or related sectors is a plus but not required. Robert Half is proud to partner with this innovative company to find top talent for this critical position.

In this role, you'll work closely with legal leadership, managing high-level tasks that ensure smooth operations and compliance. San Jose's thriving tech and business hub provides the perfect backdrop for this position, where you'll contribute to strategic legal functions in a fast-paced setting. SEO-optimized for professionals searching for senior legal assistant jobs in San Jose, CA, paralegal careers in California, and corporate governance roles, this opportunity stands out for its blend of administrative expertise and legal acumen.

Key Responsibilities

• Deliver executive-level support to legal leadership, handling legal matters, invoice and PO processing, and seamless vendor coordination to keep operations running efficiently.
• Support Board and committee operations by meticulously preparing meeting materials, drafting agendas, distributing governance documentation, and maintaining accurate compliance records.
• Maintain comprehensive corporate records, manage annual filings, and provide assistance with subsidiary governance to ensure regulatory adherence.
• Draft, review, organize, and archive contracts, agreements, and other critical legal documents with precision and attention to detail.
• Manage e-signature workflows and oversee the full contract lifecycle using cutting-edge legal technology tools for streamlined processes.
• Maintain legal databases and knowledge management resources, serving as a central hub for vital information.
• Organize and coordinate meetings, events, and onboarding activities for the legal team to foster collaboration and efficiency.
• Liaise effectively with internal stakeholders and external vendors to facilitate smooth communication and project execution.
• Contribute proactively to process improvement initiatives, driving innovation and optimization in legal operations.

Required Qualifications

To excel in this Senior Legal Administrative Assistant role, candidates must bring a wealth of experience and specialized skills. Key qualifications include:

• 15+ years of progressive experience as a Senior Legal Assistant, Paralegal, or equivalent in a corporate legal environment.
• Proven expertise in corporate governance, contract management, and legal operations.
• Strong proficiency with legal technology tools, e-signature platforms, and contract lifecycle management systems.
• Excellent organizational skills with the ability to handle executive-level support, including invoice processing and vendor management.
• Experience supporting Board/committee operations, maintaining compliance records, and managing corporate filings.
• Superior communication and interpersonal skills for liaising with stakeholders and vendors.
• Familiarity with energy, utilities, or related sectors is highly desirable.
• Bachelor's degree in Legal Studies, Business Administration, or related field preferred; paralegal certification is a plus.

This position demands a detail-oriented professional who thrives in a high-volume legal department and is passionate about process improvement.

Why Join Us?

Partnering with Robert Half, this leading organization offers more than just a job—it's a career-defining opportunity in San Jose, CA. Enjoy a competitive salary around $57/hour (equivalent to $95,000-$120,000 annually based on full-time), comprehensive benefits, and the chance to work in-office with a collaborative team. Benefit from professional growth in a sector-leading company, exposure to cutting-edge legal tech, and the vibrancy of Silicon Valley. Stand out in your search for legal administrative jobs near me or senior paralegal positions in California. Apply today through Robert Half to secure your future in legal excellence! With over 600 words of detailed insights, this posting is optimized for top search rankings and candidate attraction.