About the Role

Join a prestigious global leader in academic and professional publishing as a Senior Legal Assistant in New York, New York, United States. This full-time position offers a unique opportunity to provide essential administrative, corporate governance, and legal support to the U.S. legal team. With a salary of $85,000 per year, you'll play a pivotal role in ensuring smooth operations, compliance, and governance for a company renowned for advancing knowledge through trusted brands, innovative platforms, and technology-enabled products. Supporting researchers, healthcare professionals, and educators worldwide, this organization fosters open research and drives progress. The Senior Legal Assistant role is ideal for detail-oriented professionals with legal admin experience seeking to contribute to high-impact legal operations in a dynamic, collaborative environment.

Key Responsibilities

Administrative & Corporate Governance (Primary Focus)

Your primary duties will revolve around high-level administrative support and U.S. corporate governance. This includes expertly managing executive calendars, coordinating complex travel itineraries, processing expense reports, scheduling critical meetings, and preparing polished documents. You'll maintain both physical and electronic filing systems to ensure seamless office operations, while creating professional presentations and advanced spreadsheets for leadership reporting. A key aspect involves supporting corporate governance by meticulously maintaining corporate records, drafting board minutes and unanimous written consents, and coordinating state filings across multiple jurisdictions. Additionally, you'll monitor compliance alerts from regulatory bodies, assist with Know Your Customer (KYC) processes, and handle related vendor due diligence requests to mitigate risks.

Legal & Operational Support

Beyond governance, you'll provide vital legal support by assisting with contract administration, litigation tracking, and special projects. This encompasses reviewing and promptly routing subpoenas, complaints, and legal notices to appropriate stakeholders. You'll contribute to document production efforts, draft intercompany agreements, support M&A due diligence processes, and conduct basic legal research using online databases. Further responsibilities include trademark portfolio administration, risk management initiatives, and coordinating legal learning and training programs for the team. You'll also manage legal databases, electronic document management systems (DMS), and maintain departmental materials, ensuring all resources are organized and accessible for efficient operations.

Required Qualifications

To excel in this Senior Legal Assistant role, candidates should possess 5+ years of progressive legal administrative or paralegal experience, ideally in a corporate legal department. Strong organizational skills with proven ability to multitask in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, along with familiarity with legal software such as document management systems and compliance tracking tools. Experience in corporate governance, including minute-taking, state filings, and KYC processes, is highly preferred. Excellent written and verbal communication skills, impeccable attention to detail, and the ability to handle highly confidential information with discretion are non-negotiable. A Bachelor's degree in Business Administration, Legal Studies, or a related field is preferred, though equivalent experience will be considered. Knowledge of New York corporate law and basic litigation procedures is a plus.

Why Join Us

Working at this global publishing powerhouse through Robert Half means more than just a job—it's a career-defining opportunity in New York, NY. Enjoy a competitive $85,000 salary, comprehensive benefits including health insurance, 401(k) matching, generous PTO, and professional development support. Embrace a hybrid work model, wellness programs, and a culture of innovation where your contributions directly impact worldwide knowledge advancement. Robert Half places you in a supportive team environment with clear growth paths in legal operations. Apply now for this Senior Legal Assistant position and elevate your career with a leader in academic publishing. Keywords: legal assistant jobs New York, corporate governance roles, compliance support careers, legal admin opportunities NYC.