About the Role

Robert Half is proud to partner with a leading construction firm in Milpitas, California, to find an exceptional Sr. Administrative Assistant. This contract position offers a dynamic opportunity to provide high-level support to multiple leaders in a fast-paced construction environment. As a key player in office operations, you'll ensure seamless workflows, manage budgets, and foster a positive work atmosphere. Milpitas, located in the heart of Silicon Valley, is a hub for innovation and growth, making this role perfect for seasoned administrative professionals seeking impactful work in the construction industry. With Robert Half's renowned expertise in staffing, you'll gain access to top-tier opportunities and career support.

This senior-level role demands a proactive individual who thrives on organization, multitasking, and problem-solving. You'll be the go-to on-site resource, handling everything from complex scheduling to vendor coordination, all while contributing to operational efficiency and scalability. Ideal for those with experience in construction or similar high-stakes sectors, this position offers exposure to executive-level support and project management elements.

Key Responsibilities

Your day-to-day will involve a blend of strategic and hands-on tasks:

• Deliver top-tier administrative assistance to multiple leaders by expertly managing intricate calendars, scheduling meetings, and resolving conflicts in dynamic settings.
• Craft professional presentations, draft key communications, and facilitate coordination among diverse stakeholders.
• Direct daily office operations, from space planning and facilitating office relocations to cultivating a welcoming, efficient workspace.
• Oversee office budgeting, meticulously track expenses, and manage procurement alongside vendors and facilities teams.
• Innovate by developing and refining office management systems, workflows, and digital tools to boost productivity and support business growth.
• Collaborate with HR (People) and Communications teams to execute office events, drive employee engagement programs, and arrange travel logistics.
• Act as the primary on-site point of contact, offering immediate administrative and operational assistance, with readiness for occasional travel.
• Handle expense reporting, organize critical documents, conduct research, and follow up on projects to maintain momentum.

Required Qualifications

To excel in this Sr. Administrative Assistant role, candidates should possess:

• At least 5 years of progressive administrative experience, preferably in construction, real estate, or tech-driven industries.
• Demonstrated expertise in calendar and meeting coordination for senior executives.
• Strong financial acumen for budget oversight, expense tracking, and procurement.
• Proven track record in office management, including space planning and operational improvements.
• Exceptional communication skills, both written and verbal, for professional correspondence and presentations.
• Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and administrative software.
• Ability to thrive in fast-paced, ambiguous environments with a high degree of autonomy.
• Experience partnering cross-functionally with HR, facilities, and communications teams.
• Bachelor's degree preferred, but equivalent experience is highly valued.
• Local to Milpitas, CA, or willing to travel occasionally.

Robert Half prioritizes candidates who embody adaptability, attention to detail, and a service-oriented mindset.

Why Join Us

Partnering with Robert Half means more than just a job—it's a gateway to unparalleled career growth. As a Sr. Administrative Assistant in Milpitas, you'll enjoy competitive compensation around $40/hour (equating to $83,200 annually based on full-time), with our estimated range of $75,000-$95,000 reflecting market rates for senior roles in this vibrant location. Our benefits package includes health coverage, 401(k) matching, PTO, and professional development resources.

Work in the thriving construction sector of Silicon Valley, contributing to innovative projects that shape the future. Robert Half offers temp-to-hire potential, networking events, and skill-building workshops. Join a supportive team culture that values work-life balance, innovation, and excellence. Apply today to elevate your administrative career with a trusted leader in talent solutions. Keywords: Senior Admin Assistant jobs Milpitas CA, construction admin roles, executive support Silicon Valley.